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7.a) Park and Recreational Committee _ > Meeting Date: 12/15/2009 Agenda Item: � � '� � City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive reports from the Park and Recreation Committee on: 1. Vinterfest (Saturday, February 6, 2010 1:00 to 4:00 p.m.) 2. 2009 Recreation Progams Report Deadline/ Timeline: N/A Background: • Vinterfest is the annual winter community event sponsored by the Park and Recreation Committee. Alex Bildeaux will give an update on activities planned for the 2010 event. • Recreation Coordinator Marty McKelvey has prepared her annual report on 2009 recreation programs. It was presented to the Park and Recreation Committee at their December 7 meeting. Recommendation: I recommend that the Council receive the reports. Attachments/ . Activity Program Report, December 2009 Materials provided: Contact(s): Alex Bildeaux, Park and Recreation Committee Chair(651 433-2121) Prepared by: Anne Hurlburt, Administrator (park and rec committee report) Page 1 of 1 12/10/09 - i • 23449 Quentin Avenue North . Scandia,Minnesota 55073 l�ZarCy McKelvey, Progra�m Coord�inator Ci of Scandia MN � Activi Pr ram Re rt � � . . . . . . . . . . December 2009 Report to the Cily Council and Park/Rec�ation Committee ._ � �.., . - ; � �' �.., r � ���, .�... , ,+ �'� �� J �I ~ ;�f,' '_f r..-- al��' ' , � �i' �! � � f � �, \ ` �!�' ,� :�'" �'�R �' `l..� �.r ,--�� `T .` fJl;, ri,� �� : � �;, ��. C`J 1�. Y �, !' ' ��1 f / �� f� � ;+3r�( � . ActYvities Program S This report summarizes the 2009 progam that began in January. Compared to previous years, the recreation programs at Camp Lakamaga and the Scandia's community center had the most participants due to those who took part in the newly organized adult softball league. One hundred and thirty-nine preschool/elementary age children and fifty adults participated in all. Progams such as: hockey, skating, Cleat Kids and the adult softball league relied heavily on volunteer instructors. Long-term participation trends: Long-Term Trends in Participation, Scandia 189 200 __ _�_ .__.__. . _ ___ ----__. ..__ . __ __.__ _ ______--�—._� _. 180 � .�� 160 .,:... ,> 168 "�.,°�,.,,,,,� 140 "" 120 149 � ,.. ._.,�, �.a�..�-��. 152 100 �29 #—Total 80 60 40 20 0 , 2005 2006 2007 2008 2009 Further details on the trends are shown in Appendix A Marty McKelvey Report 2 . , Revenue for these programs produced a net gain of$1,737 for Scandia and $1,678.00 revenue for Camp Lakamaga. Financial Overview - Scandia Activities $s,000 __� �__. __ _ _ $6,324 _ . __ $6,000 -- $4,000 $1,737 ■ 2009 $2,000 -_— $1.563 -- -- -- ■2008 $- -- $(2,000) Revenue Direct E�enses Coordinator/ Net Gain before Net Gain(Cost) Mgmt.E�s. Coord.E�. to Scandia total ■2009 $6,324 $2,903 $1,684 $3,421 $1,737 ■2008 $4,392 $1,638 $1,191 $2,754 $1,563 Informal evaluations by participants and their parents show positive support throughout the program. The Summary Report contains recommendations for maintenance of the lighted ball field. Program Report: Success The largest single activity, ice skating/hockey classes, accounted for 46%participation. The coaches volunteered their time helping students with skating techniques and providing an enjoyable learning environment. Continued success is largely due to having the support of the school, the instructors and having the best ice available. Camp Lakamaga's facility and staff provided five different kinds of camp activities and also an evening program for both the child and parents attending together. More sessions offered campers a more flexible schedule. As expected more students were engaged at Camp Lakamaga however the parent/child evening programs offered twice a month on the average were largely unattended. The Sparks and Blast program is the only program that provided an all day camp experience. Participation for this program improved in the month of August, whereas all other programs finished registration by the end of July. Marty McKelvey Report 3 Detailed Activity Enrollment - Scandia MN 70 65 g4 _ 60 50 ao �. 2009 30 30 28 e 2oos 20 - - 9 g 10 - � �` � ° ; �-. _i�. � .� ,....�.. � Sparks/Blast Great Archery/ Bugsl Ice Skating Adult Softball Cleat Kids Tennis Decisions �COmb' Biking Critters Other 2007) �2009 65 30 28 23 15 9 8 6 5 p 2008 64 0 39 23 15 3 0 0 8 Cumulative Program Enrollment 2005 - 2009 250 _ _._�__-___ _- - _----- _____ -- ____ __ - - - - _._ . __ _ _ _ 200 150 - 100 50 - � Tennis/ Great Outdoor Ice Cleat Tennis Sparks/ Archery Skate �cision Adult Challeng Bugs/ La AN Water Skating Kids Blast board Softball Critters Crosse Other Works or s ers �Cumulati�e 226 137 97 69 47 43 39 30 29 27 26 10 7 Marty McKelvey Report 4 Enrollment and Recommendations The programs at Camp Lakamaga enrolled 30 students this year compared to six students participating in 2008 and 29 students in 2007. The biggest surprise is hearing how many residents are unaware of our community program. While the progam brochures are distributed within the community, the timing of the brochure during spring break, misses families who might otherwise receive the brochure in the mail. Offerings for 2010 should include the return of skateboarding and explore the idea of combining two activities together such as tennis and archery. The adult slow pitch softball league had a good beginning without much advertising. Both the Forest Lake Men's and Women's Softball Coordinator, Bob Gustafson and Kelly Latin, the Columbia Softball Coordinator are very much enthused about the possibility of promoting a fall league program in Scandia. Camp Lakamaga will explore new offerings as well and continue camps like Sparks/Blast that have been profitable. While the program was a success for 2009, there are ways the Board might consider to improve the program for 2010. The Chair of the Park and Recreation committee had requested that improvements to the lighted ball field be considered in this report. Recommendations for discussion: •Rec. #1 — Continued marketing practices by..... Targeting past participants when mailing the new brochure and distributing the brochure after spring break has finished. •Rec. #2— Continued promotion of the program during the summer months by..... Placing advertisements in local papers and using the community events section to list each camp's description. •Rec. #3 —Evaluate improving safety of the lighted ball field playing field by..... Placing a pitching rubber 65 Ft. away from the plate for Women's Slow-pitch and the Adult Fall Softball leagues. Adding another layer of aggregate to the infield area. Fixing the home plate placement so that it aligns with the right and left field foul posts. Summary The progam offers a variety of activities and continues to be invaluable to the community. In my fourth and final year as Program Coordinator, I have enjoyed the opportunity to work with the wonderful people of Scandia. Thank you for giving me this experience. Marty McKelvey Report 5 Appendix A ; Long-Term Enroliment Trends in Most Popular Programs at Scandia �o . ___----�_.___._� _ . __. _____.__ __._.___ ___..____�___ _ ___ _ 60 ��� ' 50 - =N�Ice Skating <>` 40 �� ��Cleat Kids ' �Tennis 30 � �-Sparks/ Blast 20 "�°'�- �� ��� ' �—Tennis/Archery or Arch/Biking 10 0 —� 2005 2006 2007 2008 2009 Long-Term Trends in Smaller Programs(Enrollment) 35 _ _ _ .. _ - _ _ __ _ ___ _ __. --__ --- - -... __,__ _ . ._ 30 25 � ---+�--�Skate board � Great Decisions 20 --- Adult Softball � 15 ` �" "" ``�'° f----, -- -- Outdoor Challengers � �� k- Bugs/Critters 10 - .— �� � '� / La Crosse 5 -� . 0 ,_ _ — _ i _''�""'�-�_ � 2005 2006 2007 2008 2009 Marty McKelvey Report 6