8.b)2) Accept Grant from the Metropolitan Emergency Service � . � G�� i'��' �� � � pvtr� o�
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Meeting Date: 12/15/2009
Agenda Item: � � �
City Council Agenda Report
City of Scandia
14727 209`h St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Accept a$8,012.73 gant from the Metropolitan Emergency Service
Board, authorize the expenditure of$10,802.70 for the purchase of
two digital portable radios, and amend the 2009 Fire Department
budget to reflect the revenue and expenditure.
Deadline/Timeline: N/A
Background: • The Fire Department applied for a grant from the Metropolitan
Emergency Service Board to fund the purchase of portable radios.
The radios will be equipped to allow communications with
neighboring public safety agencies (such as Franconia and
Osceola) that are not part of the new 800 MHz system. The grant
will fund all but approximately$2,790 of the purchase price of
two radios.
• A quote from Motorola for the two radios is attached. The City's
purchasing policy requires Council approval of any purchase
exceeding$10,000. Because the radios would be purchased
through the state cooperative purchasing contract, additional
quotes are not required.
Recommendation: I recommend that the Council take the following actions:
1. Accept the grant and authorize the Mayor to sign the grant
agreement on behalf of the city;
2. Authorize the purchase of two radios from Motorola; and
3. Amend the 2009 budget as follows:
- Increase revenue to account 101-42200-33422 by $8,012.73
- Increase expense to account 101-42200-530 by $10,802.70
Attachments/ 4. Letter dated December 7, 2009 from Metropolitan Emergency
Materials provided: Services Board
5. Quote from Motorola dated December 14, 2009
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(FD Radio Purchase)
Page 1 of 1
12/15/09
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3 � METROPOLITAN
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EMERGENCY SERVIGES BOARD
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~CY SERV��'� 2099 UNIVERSITY AVENUE WEST
SUITE 201
December 7� 2�07 SAINT PAUL� MINNESOTA
55 1 04-343 1
PHONE 651-643-8395
FAX 651-603-0 i O 1
ChiefJim Finnegan WWW.MN-MESB.ORG
Scandia Fire& Rescue
15040 Scandia Trail North
Scandia,MN 55073
Dear Chief Finnegan:
The Metropolitan Emergency Services Board is pleased to inform you that your agency has
received an allocation from the 2008 SHSP grant funds. Your allocation is$8,012.73.
This allocation is based on your September 29,2009 request of three APX 7000 portable radios
for the Fire and Rescue Service. The total request was for$20,802.00.
There-is no local match required for these grant funds.
Purchases must be made by March 31,2011. Reimbursements requests must be submitted to the
MESB no later than April 15,2011.
Please notify Jill Rohret, Regional Radio Services Coordinator, of your intent to accept the grant
funds. Once Jill receives notice of your intent to accept the funds,she will send a sub-grant
agreement which must be executed prior to any financial transactions. Jill may be reached at
jrohret�a mn-mesb.org or(651) 643-8394.
Congratulations and we look forward to working with you throughout this grant process.
Sincerely,
� �- � O
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Kathleen A. Gaylord
Chair,Metropolitan Emergency Services Board
Dakota County Commissioner
MEMBERS: ANOKA • CARVER • CHISAGO • DAKOTA • HENNEPIN • RAMSEY • SCOTT • WASHINGTON • CITY OF MINNEAPOLIS
• 12/14/2009 10:51 7637889273 ST PAUL CORRUGATING PAGE 02
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Ifyou�d�iah to p�u,eyasc the quoted pruducts,Mu�urvin wi11 bc plca�d to provlQe you with our stantldt�d tenna and Copditions of s� � (which
wall.ine�udc the capil;pliud provisions below),or altern,ativeiy,receive your ptp'ehase onder whieh wilt be ackncywlcdgcd. ��'
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4 Price quoted are valid forthirty{30)days from the date of ihis qu�te. :,a;
5 Un1Cs�s otherwise etat¢d,payrnent,v�ll be due within thirty dAys after invoicc. Jnvoiciog will occur a�ncurrently with shippin�,'.���
MOTO.aLA D[SCJ AIMS ALL OT3-IER WARRA.N 11�:J W1'1'H.ItE�p�C'r'TO TH�ORpERED PRQI�UCTS.E7�'RFSS OR.>�'
IMPL.i.� INCLUDIlvG THE IMPLI�D WARRl1N'�'J�S bF MERC�I.A,NTAbILITY AN.0 tITNESS FOR.A PARTICIJi,AIt P�OSF�._
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