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5.g Approving the 2017 Pay Equity Report§CAND'ILA Staff Report Date of Meeting: August 21, 2018 To: City Council From: Neil Soltis, City Administrator Re: 2018 Pay Equity Report Background: Every three years all local governments are required to file a pay equity report with the state. The last one was approved January 2015. Issue: Are any changes needed to the pay equity report before it is submitted to the state? Proposal Details: Included in your packet are the Pay Equity Implementation Form and the jobs summary for all positions in 2017 that met the reporting requirements. The City's Compensation Plan and the State Job Match Job Evaluation system were used to assign points for each classification. The report was due January 31st; however, the notification was not received by the city as contact information was Kristina Handt's old email address. The report has been reviewed by the State Pay Equity Coordinator for the Minnesota Management and Budget and found to be compliant. Options: 1) Approve the Pay Equity Report 2) Amend and then Approve the Pay Equity Report 3) Do not Approve the Pay Equity Report Recommendation: Option 1. Pay Equity Implementation Report Print Date: 8/6/2018 Part A: Jurisdiction Identification * DRAFT COPY * Jurisdiction: Scandia Jurisdiction Type: City 14727 - 209th Street North Scandia MN 55073 Contact: Neil Soltis Phone: (651) 433-2274 E -Mail: n.soltis@ci.scandia.mn.us Part B: Official Verification 1. The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: State Job Match Description: 2. Health Insurance benefits for male and female classes of comparable value have been evaluated and: There is no difference and female classes are not at a disadvantage. Part C: Total Payroll $370,795.57 is the annual payroll for the calendar year just ended December 31. 3. An official notice has been posted at: City Hall bulletin board (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: City Council (governing body) Christine Maefsky (chief elected official) Mayor (title) ❑ Checking this box indicates the following: - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included Date Submitted: Compliance Report Jurisdiction: Scandia 14727 - 209th Street North Scandia MN 55073 Contact: Neil Soltis Phone: (651) 433-2274 Report Year: 2018 Case: 1 - 2017 Data (Shared (Jur and MMB)) E -Mail: n.soltis@ci.scandia.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts Il, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 0.00 Male Female Balanced All Job Classes Classes Classes Classes 3 3 0 6 0 0 8 8 Deqrees of Freedom (DF) = 0 Value of T = 0.000 a. Avg. diff. in pay from predicted pay for male lobs = $0 b. Avg. diff. in pay from predicted pay for female lobs = $0 III. SALARY RANGE TEST = 93.33 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 9.33 B. Avg. # of years to max salary for female jobs = 10.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Male Female Classes Classes a. # At or above Predicted Pay 0 0 b. # Below Predicted Pay 0 0 c. TOTAL 0 0 d. % Below Predicted Pay 0.00 0.00 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Deqrees of Freedom (DF) = 0 Value of T = 0.000 a. Avg. diff. in pay from predicted pay for male lobs = $0 b. Avg. diff. in pay from predicted pay for female lobs = $0 III. SALARY RANGE TEST = 93.33 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 9.33 B. Avg. # of years to max salary for female jobs = 10.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00)