4.c) Staff Report-2015-2019 CIP
Staff Report
Date of Meeting: November 5, 2014
To: Planning Commission
From: Kristina Handt, Administrator
Re: 2015-2019 CIP
Background:
A Capital Improvement Program, or CIP, is a multi-year (typically 5 years) capital expenditure plan
for a City’s infrastructure (such as streets, parks and utility systems), vehicles, equipment and public
buildings. It identifies the major projects needed and desired by the community, their potential costs
and how they would be financed. Including a project in a CIP does not commit the city to that
project. The City Council must specifically authorize each one, and the associated funding, before
any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the
budgeting process) projects may go forward as planned, advance ahead of schedule, be removed
entirely, or new projects may be added, depending upon changes in circumstances and priorities.
Each year the Planning Commission holds a public hearing on the Capital Improvement Plan.
The CIP must be kept up to date and be consistent with city budgets. Projects that have a lifespan
of five years or more and cost at least $10,000 are included in the CIP. The CIP is also included
in the Comprehensive Plan as Appendix F.
Issue:
After the public hearing, are there any changes the Planning Commission would like to make to
the 2015-2019 CIP before making a recommendation to the City Council?
Proposal Details:
Included in your packet is the 2015-2019 CIP and the appendix which provides more details on
each project.
Administration:
All projects related to the space needs study and possible community center/city hall expansion
remain pending.
Community Center:
New for 2015: Seal coating of the Community Center parking lot. The parking lot was cracked
filled in 2014. This should be followed up with seal coating the following year to maintain the
parking lot.
Fire:
Included in your packet is a copy of the Fire Chief’s requests.
The Fire Department HVAC Replacement and Radio Replacement have not been
changed from the current plan.
The Civil Defense Sirens have been moved from a 2 to a 3 priority and pushed back a
year.
Tanker 5177 Replacement has been moved from a 3 to 1 priority and the price increased
$30,000.
Grass Rig 5175 Replacement has been moved from a 3 to 1 priority.
The second fire station has been moved from a 3 to 2 priority and increased by $10,000
SCBA Compressor Replacement has been moved from 2 to 1 priority
12 SCBA & 30 Masks has been added for 2016 at a cost of $98,000 from the Equipment
Replacement Fund
Roof Replacement has been added for 2019 at a cost of $100,000 from the Capital
Improvement Fund
Outdoor Training Building has been moved from a 3 to 2 priority.
The Chief’s Vehicle has been moved from pending to active in 2019.
Ice Rink:
The replacement of the Zamboni has been pushed back a year to 2017, if grants/donations are
obtained. The Public Works Director believes it will last longer after the maintenance performed
on it last year.
Parks and Recreation:
The Parks and Recreation Committee reviewed the CIP projects at their April meeting and are
suggesting the following:
No changes were made to Lilleskogen Park Improvements. There is only approximately
$1,055 remaining in the Park Capital Improvement Fund. Park fees from a couple
subdivisions are expected to come through next year. The $36,000 planned for 2015
would be grants/donations for site improvements such as the parking lot followed by
picnic tables, benches, signage, etc.
Wind in the Pines was moved to pending. The committee did not feel a Natural
Resources Management Plan was needed as long as regular maintenance occurred.
No changes were made for a full reconstruction of the tennis courts in 2018. Resurfacing
was completed in 2013.
Log House Landing Improvements have been updated to reflect the $400,000 cost
estimate in the grant application. The full project has been moved back to 2015. In
addition to the $200,000 grant from the DNR, the plan assumes $100,000 cost share from
the watershed district. The remaining $100,000 would come from the Capital
Improvement Fund. These cost estimates will be reduced if the Council approves a final
plan with a narrower road and one infiltration basin as discussed previously.
Public Works:
Public Works Director Kieffer is recommending the following changes to the CIP;
Purchase of a wood chipper has been moved to pending. This winter the City rented a
chipper and that seemed to work well.
PW-024 Utility Truck with Crane has been moved to pending at the Council’s direction
this summer
The John Deere Tractor w/Broom and Blower scheduled for replacement in 2016 has
been pushed back to 2017.
Street Maintenance Program has been increased to $2.8 million and pushed back to 2016.
$300,000 would continue to come from the General Fund. The additional $2.5 million
would need to be bonded for and paid back through the levy and special assessments via
the Debt Service Fund. There is an ongoing discussion of how to fund road
improvements so the $2.5 million may be changed before 2016.
Quinell Ave is in the plan for 2015 at $550,000. This is an updated estimate from the
City Engineer following soil borings earlier this summer. Approximately $125,000 would
come from the turn back money from Washington County and the other $425,000 from
the Local Road Improvement Fund.
Fiscal Impact:
By the end of 2014 the following balances are projected for the funds:
Capital Improvement: $249,500
Equipment Replacement: $439,800
Park Capital Improvement: $1,055
Local Road Improvement: $327,704
Options:
1) Recommend approval of 2015-2019 CIP as drafted
2) Amend and then recommend approval of 2015-2019 CIP