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14. Discussion on memorandum of understanding with Local 49 for change in work schedule Staff Report Date of Meeting: September 5, 2018 To: City Council From: Neil Soltis, Administrator Re: Memorandum of Understand for change in work schedule Background: There have been discussion with the Public Works crew regarding changing the work schedule to that the 2 15-minute breaks would be taken in the middle of the day in lieu of a lunch break. Currently the crew is provided 2 15-minute work break and a 30 minute unpaid lunch break. The net result would be shortening the work day from 7:00 a.m. to 3:30 p.m. to &:00 a.m. to 3:00 p.m. Examples of memorandums between Local 49 and other cities follow this cover memo. Cannon Falls (January 1, 2018- December 31, 2020) MEMORANDUM OF UNDERSTANDING Between City of Cannon Falls And International Union of Operating Engineers, Local 49 THE FOLLOWING AGREEMENT ADDRESSES STRAIGHT EIGHT HOUR SHIFT Straight eight hour shifts may be implemented if agreed to by both parties. The parties will meet to reach an agreement on operational changes and schedule requirements prior to implementing a straight hour shift. If straight eight hour shifts are implemented, the following guidelines will apply:  Prior to any crew being assigned to a straight eight hour work shift, they must receive authorization from the Public Works Director. The straight eight hour shift can be terminated by either party subject to a five day advance notice. If, after the trial period is complete and after evaluation by City Administration and determination that the straight eight hour shift in is the best interest of the City, the shift will stay in effect, subject to Article IX- Work Schedules.  The two paid 15 minute breaks will be combined to one 30 minute break at the midpoint of the shift. The current 30 minute unpaid lunch break will be moved to the end of the shift.  Crew members are expected to maximize the work day and to leave the work site at the end of the work day with only enough time to complete required end of day procedures, such as fueling, time sheets and clean-up.  Extreme weather conditions may require that employees take additional rest and water breaks (high heat and humidity). Discuss this with your supervisor prior to taking additional breaks. THIS MEMORANDUM OF UNDERSTANDING EXPIRES DECEMBER 31, 2020. Eden Prairie (January 1, 2017- December 31, 2019) THE FOLLOWING AGREEMENT ADDRESSES STRAIGHT EIGHT HOUR SHIFTS. Straight eight hour shifts may be implemented if agreed to by both parties. The parties will meet to reach agreement on operational changes and schedule requirements prior to implementing a straight eight hour shift. If straight eight hour shifts are implemented, the following guidelines will apply:  Prior to any crew being assigned to a straight eight hour work shift, they must receive authorization from their department head and division manager. Each approved straight eight crew shift will have a starting and ending date determined by the division manager.  All crew members should be prepared when they leave the shop with lunches, water, bug spray, sun screen and other safety equipment.  The two (2) paid 15-minute breaks need to be taken as the crew's work schedule dictates. For example, the 9:30 a.m. and noon break times might conflict with concrete or blacktopping, etc., and can be adjusted to delivery schedules while maintaining the 15- minute time limit. Breaks should be taken at the work site. Stopping while in transit between work locations is included in the 15-minute break time.  Crew members are expected to maximize the work day and to leave the work site at end of work day with only enough time to complete required end-of- day procedures, such as fueling, time cards, transport time and clean-up.  Extreme weather conditions may require that employees take additional rest and water breaks (high heat and humidity). Discuss this with your supervisor/lead before taking additional breaks.  Because of flexible schedules, not all employees are on the same work hours. Break schedules, start times and quitting times will vary. If you are on break (or before or after your work shift), make sure you are not interfering or disrupting another division's employee(s) during their work hours. THIS LETTER OF UNDERSTANDING EXPIRES DECEMBER 31ST, 2019. St. Anthony (January 1, 2017- December 31, 2018) MEMORANDUM OF UNDERSTANDING Between CITY OF ST. ANTHONY And INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 49 Straight 8 Work Schedule Purpose To provide high quality service to the residents of St. Anthony and also to provide flexibility to employees work schedules with the goal of increased production and delivery of City services. Program The straight 8 hour work schedule needs to be flexible with some constraints to be of benefit to the City of St. Anthony and its employees. The Local 49 bargaining group will use the following guidelines: 1) The straight 8 hour shift will be the normal hours of work for employees during the span of this memorandum. Employees shift shall be 7:00 a.m. to 3:00 p.m. 2) All crew members shall be prepared when they leave the shop with the proper tools, water, long pants, bug spray, sunscreen, safety equipment etc... 3) The two paid 15 minute breaks will be taken as ½ hour break at 11:00 a.m. or as the crew’s work schedule dictates. 4) Leave your work site at end of day with only enough time to complete required end -of-day procedures (i.e., fueling, clean-up, time cards, and transport time). 5) Extreme weather conditions may require that employees take additional rest and water breaks (high heat and humidity, below zero temperatures or severe wind chill). Discuss this with your supervisor before taking additional breaks. 6) Because of the flexibility to accommodate the daily work schedule, all employees may not be on the same break schedule. If you are on break (or before or after your work shift), make sure you are not interfering or disrupting another employee during their work hours. This agreement has been reached through discussions at the Labor Management Committee and must continue to be beneficial to the City of St. Anthony, its residents and its employees. Any difficulties with excessive breaks, disorganization, unfair labor requests, crew member conflicts or abuse of the program as a result of the straight 8 hour shift program and this Memorandum of Understanding may be terminated with 30 days written notice by either party. For the City of St. Anthony: For I.U.O.E., Local No. 49: Mark Casey, City Manager Cory Bergerson Business Agent Date: Date: _____________________________