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9.d) Staff Report - P Roads Tree TrimmingStaff Report To: City Council c From: Tim Kieffer, Director of Public Works P57�-. Date: January 20, 2015 SCANDIA Re: "P" Roads Trimming and Grubbing Background: In 2013 the Council viewed Pilar, Perkins, Penfield, and Paris on a road tour. Council members agreed that improvements need to be done to address erosion, drainage, and safety issues. The Council decided to break the improvements into a 5 year project with tree trimming and clearing as step one. The project involves trimming or removal of trees and scrub within the right-of-way or easement in order to re -shape the ditches or improve sight lines. The project includes working along power lines and removal of several large dead or diseased trees. Therefore, staff believes a contractor would be more appropriate given the deadline. Staff met with contractors to review the proposed work and obtain quotes. Letters have been sent out to affected property owners notifying them of the project. Proposal: Staff is proposing to award the "P" roads tree trimming and clearing project to Helkes Tree Service for $24,500. Issue: Should tree trimming and grubbing on the "P" roads occur? Fiscal Impact: The 2015 operating budget has $30,000 for tree trimming on the "P" roads. Options: 1) Award the "P" roads tree trimming and grubbing project to Helkes Tree Service for $24,500. 2) Do not award the "P" roads tree trimming and grubbing project. 3) Other options. Recommendation: Option 1 Attachments: Map of proposed work