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05_16_2006_TBMinutesMay 16, 2006 New Scandia Town Board meeting was called to order by Chairman Dennis Seefeldt. The following Board members were in attendance: Chairman Dennis Seefeldt, Michael Harnetty, Blair Joselyn and Nancy Madden. Michael Hinz absent. PUBLIC FORUM There were no public comments. CONSENT AGENDA Blair Joselyn made a motion to approve the following consent agenda. 1. Clerk's minutes have been presented for Town Board 04-18-06, 05-02-06; Planning Commission 05-02-06; Workshops 04-25-06, 05-09-06. 2. Balance March 31, 2006 $1,602,049.82 Receipts 11,375.57 Expenditures $101,621.86 Payroll 9,922.44 Total Expenditures 111,544.30 Balance April 30, 2006 $1,501,881.09 3. Payment of vouchers. Nancy Madden seconded the motion and motion adopted. DEPUTY CHMS HOWARD Deputy Howard stated that May is recognized as Seatbelt Mobilization Month, A survey of the county shows a low 64% compliance of seatbelt use in the area of Highways 95 and 97. Deputy Howard has received complaints of "jake braking" along Highway 97 and Lofton Avenue. Deputy Howard has issued warnings to the drivers. Any further offenders will be issued tickets. TOWNSHIP ENGINEER TOM PETERSON Mr. Peterson presented two quotes for correcting the storm sewer run-off on Greg Wessels' property at 182nd Street. Nancy Madden made a motion to accept Peterson Excavating's bid of $14,126.90 to correct the drainage on the Wessels' property. Blair Joselyn seconded the motion and motion adopted. The drainage on 182"d Street is affecting the Shaw property a quarter mile to the east, carving out their mound system. Mr. Peterson will ask Mike Peterson to add rip rap to the worst erosion as a means to correct this. Mr. Peterson reviewed a map of the township where John Morrison located the culverts on the gravel roads. Fifty culverts were marked. Mr. Peterson will make plans to drive with Roger Rydeen and determine the replacement needs, Mr. Peterson presented two quotes for crack sealing. New Scandia Town Board May 16, 2006' page:2 Nancy Madden made a motion to accept Astech Corporation's bid of $12,200.00 for routing and sealing cracks at the Town Hall/Community Center parking lot, Fire Station/Public Works parking lot and along several bituminous streets in New Scandia Township. Michael Harnetty seconded the motion and motion adopted. An access permit from Washington County has been issued for the trail connection to Olinda Trail at Hay Lake School. Roger Rydeen will submit a cost quote for the work. Soil borings along Melanie Trail were done by Braun Intertec on April 21, 2006. It is Braun Iritertec's opinion that the roadway subgrade is competent overall and the observed pavement distress is likely the result of age and occasional overloading. Reclaiming the pavement would add a cost of $150.000 to the 2006 Road Project. Mr. Peterson has recently driven the road and found that the cracks had leveled. This road could be addressed in the 2007 road maintenance schedule. Mr. Peterson will have quotes available by the June 6, 2006 Board meeting for the repair of the north apron and settlements around the Fire Station building. Mr. Peterson informed the Board that Universal Enterprises of Mid -MN, the company awarded the 2006 Road Project, has recently filed for bankruptcy and gone out of business. The firm with the next lowest bid will be granted the work. Blair Joselyn made a motion to award the 2006 Road Project to Hardrives,Inc. in the amount of $252,810 00. Michael Harnetty seconded the motion and motion adopted. PARK AND RECREATION COMMITTEE Marty McKelvy, Summer Recreation Coordinator, gave an update on the summer programs that will be offered. The program will run four days per week for eight weeks starting June 12, 2006. An employment ad for youth leaders to assist with the program will run in the Country Messenger. Ms. McKelvy also presented budget guidelines. Michael Harnetty made a motion to approve the pay rate for the Summer Recreation Coordinator at $14.00 an hour. Nancy Madden seconded the motion and motion adopted. Michael Harnetty made a motion to approve the pay rate for the youth leaders of high school age at $7.50 an hour and those of college age at $8.00 an hour; teachers hired to run the programs to be paid $12.00 an hour. Nancy Madden seconded the motion and motion adopted. Michael Harnetty made a motion to approve the hiring of guest speakers for various one day programs. Blair Joselyn seconded the motion and motion adopted. Nancy Madden made a motion to approve the expenses incurred for supplies, brochure printing and First Aid training as related to the summer program. Michael Harnetty seconded the motion and motion adopted. New Scandia Town Board May 16, 2006 page 3 Nancy Madden made a motion to approve the allowance granted to the three teachers who have their children enrolled in the summer programs. Their enrollment fee will be set at half the price. Dennis Seefeldt seconded the motion and motion adopted. In other business, David Smith, Park and Recreation Committee member, presented information regarding large scale mapping of the Township. The Park Committee feels it would be advantageous to invest in the maps for long range planning of recreational parks, trails and preservation. This information could be used as a planning tool for developers. Mr. Smith was asked to further look into the cost of purchasing the maps and software for the Township. Mr. Smith also presented an update on the Committee's recommendation for the Lions Park clean-up. The Committee would like to see a consultant hired to plan for a trail system and preservation of native species. The Board felt that the Comprehensive Park Plan may prioritize this project, but in the meantime the brush and debris do need to be removed. Park and Recreation will gather proposals for chipping the wood that is currently down, but not to remove any trees. Nancy Madden made a motion to approve having the Lions Park surveyed to locate the exact boundaries. Michael Harnetty seconded the motion and motion adopted. JEFF PETERSON — INCORPORATION ISSUE On December 20, 2005 New Scandia Town Board approved Resolution 12-20-05-01 petitioning the Minnesota Department of Administration for the Incorporation of New Scandia Township. This resolution stated that the name of the city be "City of New Scandia". Jeff Peterson, 12628 182nd Street, appeared before the Board to request that the resolution for incorporation be amended to read the "City of Scandia". MT. Peterson felt that there was no historical connection to retaining New Scandia and that it is confusing for businesses to have Scandia as the mailing address. Nancy Madden made a motion to amend the petition for incorporation to read "City of Scandia". Michael Harnetty seconded the motion. Voting yes: Harnetty, Madden, Seefeldt. Voting no: Joselyn. Motion adopted. GAMMELGARDEN -- DALA HORSE PUBLIC ART PROJECT Nancy Madden gave an update on the Garnmelgarden's Dala Horse project. There will be twelve painted statutes displayed at various locations around Scandia beginning in June. Most of the horses have designated sponsors. At the end of the summer, these statues will be sold at auction to raise funds for the Garnmelgarden Museum, Scandia Elementary Enrichment Fund and the Lion's Club Scholarship Fund. REPAIRS TO THE ZAMBON1 Mike White brought to the attention of the Board that the Zamboni's auger system is in need of repair. It was the consensus of the Board that Mr. White submit an estimate for repairs to the Park and Recreation Committee. COMMUNITY RESIDENCES Supervisor Hametty summarized a meeting that was held involving Washington County Human Services and Community Living Options to gather information on the regulation, licensing and New Scandia Town Board May 16, 2006 page 3f inspection of group home facilities. Supervisor Harnetty recognized the efforts of a citizen group that took the initiative in asking fora moratorium on community residences being established in the township. The Board felt that the moratorium be allowed to remain in effect as it enables the citizen group to do what they canto serve the people who live in the neighborhoods in which the homes are located. Mr. Bob Anderson, representing the citizen group, stated that the moratorium is a meaningful tool. They would like to receive thorough answers to questions they have regarding the three homes that C. L. O. operates in the township. They would like a guarantee that the home on Oland Avenue house only low-risk female residents. Washington County should have this written into the license. A meeting between C. L. 0. and the Oland residents will be looked into. Chad Syckes, a neighbor to the group home on 240"' Street, indicated his frustration with Community Living Options in getting no reply about problems he is having with the shared driveway. TEMPORARY GREENHOUSES Building Official Jim Schneider is looking for guidance in issuing building permits for temporary greenhouses. The code does not distinguish between temporary and permanent structures. Town Attorney Hebert stated that they need to be defined as an accessory structure. HEAVY METAL DAY SRC has submitted the disposal costs for rubbish collected on April 29, 2006. The cost to the Township was significantly higher than the clean-up last fall. The Board felt that this was a valid cost to promote the clean-up of Township residencies. NEWSLETTER A draft copy of the Spring/Summer Newsletter was reviewed. The mailing will be ready within the next ten days. There will also be plans to distribute a Fall issue. CONNEXUSENERGY Nancy Madden made a motion to approve the installation of four cabinets and buried line between 12521 and 12959 Mayberry Trail for Connexus Energy. Blair Joselyn seconded the motion and motion adopted. FRONTIER COMMUNICATIONS Nancy Madden made a motion to approve the installation of buried phone line at 10421 230"' Street. Blair Joselyn seconded the motion and motion adopted. Blair Joselyn made a motion to approve the installation of buried phone line 12340 Scandia Trail. Michael Harnetty seconded the motion and motion adopted. UTILITY COMPANIES' CLEAN-UP REQUIREMENTS It has been brought to the attention of the Board that numerous wire marking flags remain along ditches after the utility work has been completed. It was suggested that a letter be sent along with the permit approval stating that flags do need to be removed upon completion. If this continues to be a problem, a letter of credit may be required from each utility. New Scandia Town Board. May 1.6, 2006 page;5 NEW SCANDIA.FIRE RELIEF ASSOCIATION Nancy Madden made a motion to approve the New Scandia Township 2006 contribution of $33,958.00 to the New Scandia Fire Relief Association. Dennis Seefeldt seconded the motion and motion adopted. WASHINGTON COUNTY RECYCLING GRANT AGREEMENT FOR 2006-07 Blair doselyn made a motion to approve the Washington County Recycling Grant for 2006- 2007. Michael Haretty seconded the motion and motion adopted. LIQUOR LICENSE APPROVAL FOR; THE OWNER. OF MEISTER'S BAR AND GRILL Nancy Madden made a motion to approve Resolution 05-16-06-01. This states approval by the Board to grant a Washington County On -Sale Liquor License to Scot Taylor and Courtney Taylor, 17180 Henna Avenue North, Hugo, MN 55038, as owners of Meister's Bar and Grill,14808 Oakhill Road, Scandia, MN 55073. Michael Harnetty seconded the motion and motion adopted. Nandy:Madden made a motion to adjourn the meeting and meeting adjourned. Brenda Eklun New Scandia Township Deputy Clerk