09_13_2006_TBMinutes_WORKSHOPNew Scandia Township
Alinutes of Town Board Workshop Meeting
Wednesday, September 13, 2006
The New Scandia Town Board workshop meeting was called to order by Chairman Dennis
Seefeldt at 5:00 pm. Present were Supervisors Michael Hinz, Michael Hametty, Blair Joselyn
and Nancy Madden, and Township Administrator Anne Hurlburt
The Board discussed with the Administrator various issues regarding her responsibilities.
After discussion of the policies and procedures for making expenditures and purchases, it was
agreed that a written purchasing policy would be developed. Initially, this policy will provide for
prior approval by the Board of expenditures exceeding $ 1,000; multiple quotes for large
purchases; and, direction for when budget amendments are necessary. Administrator Hurlburt
will draft a policy for the Board's consideration within the next;2 to 3 months. The Board gave
verbal approval for the purchase of computer equipment, within the 2006 budgeted amount for
office equipment.
The need to update the Township's personnel policy was discussed, to delegate most of the
functions of directly supervising employees to the Administrator. Hurlburt will draft policies for
the Board's review within the next 2 to 3 months. She explained that she will immediately
implement some changes in procedures for approving full-time employee leave time.
The Board directed that the Administrator attend all committee meetings, until otherwise directed.
Other staff (Treasurer, Deputy Clerk) will also continue to attend the meetings as has been the
practice. The Board directed that the Township Planner be requested to attend Planning
Commission meetings in the future,
Some changes to the format of Board meeting agendas were discussed, along with proposed staff
cover memos that will be prepared for agenda items.
The Board discussed the need to obtain recommendations from the Park and Recreation
Committee for possible winter recreation programs, and to get an update from Mike White on the
status of equipment and facilities. HurlburL will send a letter to the Committee requesting that
they make recommendations in time for the October Board meeting, and to request a report from
Mr. White.
Hurlburt was directed to prepare an advertisement for new members of the Parks and Recreation
Committee, in preparation for filling the three vacancies.
Communication with the Township Engineer was discussed. Hurlburt will be meeting with the
Engineer, and other consultants and contractors of the Township, over the next couple of weeks
to discuss their projects and communications with the Board.
The meeting adjourned at 6:55 p.m.
Respectfully submitted,
Anne Hurlburt
Township Administrator