12_13_2006_TBMinutes_WORKSHOPNew Scandia Township
Minutes of Town Board Workshop Meeting
Wednesday, December 13, 2006
The New Scandia Town Board held a workshop meeting to discuss various personnel issues on
the above date. The following members were present; Chairman Dennis Seefeldt, Vice -
Chairman Michael Hinz, Michael Harnetty, Blair Joselyn and Nancy Madden; Administrator
Anne Hurlburt. Also present were Councilmernbers-Elect Dolores Peterson, Pete Crum and
Donnette Yehle.
The meeting was called to order by Chairman Seefeldt at 7:41 p.m.
Administrator Hurlburt reviewed the current organizational chart for the Township and employee
rates of pay. Preliminary information on the cost of health care benefits was reviewed,: along
with salary survey information from the League of Cities for various employee positions as well
as city council members. Hurlburt presented a proposed organizational chart, and position
descriptions for current and proposed positions. The history of building permit; revenues and
expenses were discussed. Current personnel policies, and an outline of a proposed revision, were
distributed and reviewed. After discussion, the following directions were given::
• The Town Board will consider cost -of -living adjustments to pay rates for current
employees at the December 19 meeting.
• Hurlburt will draft a comprehensive pay plan for consideration by the Council early in the
2007,
• A -set salary, with some additional compensation for serving on a major committee, is the
preferred approach to Mayor and Council compensation. Yehle and Peterson will world
with Hurlburt to review a draft ordinance prior to consideration at the January 2 meeting.
• Hurlburt will proceed immediately to secure firm quotes for employee health insurance;
based on covering the current full-time employees (maintenance worker, deputy clerk and
administrator.)
• Steps needed to hire a,maintenance worker and building/ code enforcement official will
proceed as soon as possible following decisions on health insurance.
• The Council may consider appointing a subcommittee to work on personnel issues.
• Hurlburt will begin drafting;a revised personnel policy for review early in 2007.
Actions that will need to be taken at the first City Council meeting were discussed. There was
preliminary agreement on the following:
• The January 2 meeting should include a community event to mark the transition from
township to city, and the swearing-in of the new Council. Seefeldt will work with staff to
put together the program and invitation. Refreshments will be included.
• The current meeting schedule for the Board/Council and PIanning Commission should be
continued.
• The Council should review the list of existing committees and discuss what committees
they wish to appoint, and the status of membership of each.
Residents, including former council candidates; should be invited to apply for
appointment to fill the Planning Commission vacancy and ether committee appointments
to he made by the Council early in 2007.
The meeting adjourned at 9:10 p.m.
Respectfully submitted,
Anne Hurlburt
Clerk/ Administrator