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04-19-94 tbApril 19, 1994 On the above date New Scandia Town Board held their regular monthly meeting. The following members were present: Chairman, Charles Nordin, Edith Hadlich, Kevin Nickelson, Paul Rasmussen and Duane Thompson. Continuation of Board of Review Duane Thompson made a motion to approve the recommendations presented by Frank Langer, Assessor from the Board of Review meeting held April 11, 1994 and to reduce the valuation for Robert Swinehart 91475-2300 and 2350 in the amount of $5,O00.00. Paul Rasmussen seconded and motion adopted unanimously. Edith Hadlich made a motion to accept the following consent agenda. A. Call to order B. Clerk's, minutes have been presented for 3/15/94, 3/22/94, 3/29/94 and 4//5/94. C. Approval of Treasurer's Report Balance March 1, 1994 $661,323.00 March Receipts 17,500.00 Expense 47,262.00 Balance April 1, 1994 $631,411.00 D. Approval for payments of April expense. E. Adjournment Duane Thompson seconded and adopted. Fire Chief (Bill Havener) Mr. Havener questioned if the board had reviewed the proposed ordinance for identification of street addresses. Mr. Hebert stated the ordinance needed to be revised. Duane Thompson made a motion to instruct Mr. David Hebert, Attorney to revise the ordinance and submit it at a later date. Paul Rasmussen seconded and adopted. Parks and Recreation (Michael Jay) Mr. Jay requested approval for prairie grass to be planted in the area that had been disturbed by plowing. Mr. Nordin stated hhad made arrangements with Mr. Boesel to seed alfalfa in the page 2 disturbed area. Mr. Nordin would contact Mr. Boesel about this subject. Mr. Michael Jay expressed the Parks and Recreation Committee desire to have a member of the Planning Commission at their meetings in reference to land development. Mr. Paul Rasmussen stated Mr. Blair Joselyn would be an excellent representative from the Planning Commission. Girls Softball Mr. Hough was requesting funding for the Girls Softball. Mr. Nickelson suggested that the Softball Team may also be involved with the Taco Days that the Boys Scouts now sponsor and this would help fund the teams. Paul Rasmussen made a motion to designate $750.00 for the Scandia Girls Softball. Duane Thompson seconded the motion and passed unianmously. Edith Hadlich made a motion of permission to purchase home base plate for the field south on Olinda Trail and not to exceed $50.00. Kevin Nickelson seconded and passed unianmous. Township Engineer (Tom Prew) A public hearing was held regarding the following streets for general upgrading and bituminous surfacing. There was discussion regarding 195th Street and some residents felt it could be a one-way street, but Mr. Thompson stated there is always a problem with one -ways and Washington County was pleased to have 195th Street closed due to the bad approach onto Olinda Trail. The road committee recommends that 195th Street not be included in the proposed project. Most members of the board felt the township should not delete 195th Street with this project and Ms. Hazel Gronquist expressed her desire on behalf of Washington County Historical Society to have the road bituminous surfaced. Kevin Nickelson made a motion to adopt the resolution ordering the Improvement and Preparation of Plans by the Township Engineer for the following project. page 3 1. Old Marine Trail from Oxboro Avenue west to Orwell Avenue. 2. Old Marine Trail from Orwell Avenue west to County State Aid Highway No. 3. 3. 195th Street from Old Marine Trail west to County State Aid Highway No. 3. 4. And Roads addressed on March 22, 1994 Hearing Paul Rasmussen seconded and motion passed unanimous. Gravel Bid The following bids were submitted for the gravel season of 1994. Cad Trucking, J. & C. Trucking and Peterson Excavating. Kevin Nickelson made a motion to award the bid to Peterson Excavating as 70 to 80 0 of the gravel used by the township is Modified Class 5 Aggregate and the trap rock, water truck, and drum are in the same range as the other bidders. Duane Thompson seconded the motion and passed unanimous. Drainage Problems on Layton Avenue Charles Nordin made a motion to clean out Mr. Harold Johnson's run off from the ravine to the culvert, 3 foot wide bottom of the ditch without much damage to the side. Extend the culvert on both sides of the road and build a driveway into Mr. Johnson's property and remove the culverts from Mr. Johnson's property. The construction will be on a change order with the contract that was bid last fall and has not yet been completed. Paul Rasmussen seconded and motion passed unianmous. 1994 Road Improvements Paul Rasmussen made a motion not to have a rounded curve on Orwell Avenue. Duane Thompson seconded the motion and passed unianmous. Metropolitan Agricultural Preserve Act A public hearing was held to designate the following described tracts of land as agricultural preserves. The NW 1/4 of the SW 1/4 and the SW 1/4 of the NW 1/4, Section 2, Township 32, Range 20. The E 1/2 of the SE 1/4, Section 3, Township 32, Range 20 excepting there from parcel number 91003-2060. page 4 Paul Rasmussen made a motion to adopt the resolution for placement of the property owned by Dorothy Larson, Granton J. Larson, Goldeann Carlson and Debra Havener into Metropolitan Agricultural Preserve. Duane Thompson seconded and motion passed unianmous. Edna Siniff Ms. Siniff stated her property is in Agricultural Preserve and the property as been on the market for 2 1/2 years and she has not been able to sell the property, because of it being in Agricultural Preserve. Ms. Siniff would like to have the legislature introduce a bill to have a escape clause for hardships. Mr. Kevin Nickelson would research this item with Senator, Jane Krantz and Representative Douglas Sewnson. Steve Morris Mr. Steve Morris requested a speed limit or weight restriction on 228th Street between Manning and Lofton due to heavy truck traffic. Duane Thompson would review this matter. Mr. Morris spoke on ethical campaign process. He stated there where specific allegations regarding candidates, clerk, treasurer and the town board for appointing the two employees. Mr. Morris suggested that the board have the candidates sign a document referring to good campaign practices and also take responsibility for the actions of their supporters. Mr. David Hebert stated that legally the township could not require or enforce a candidate to sign a document. No action was taken on this matter, but the board would consider the proposal. Swenson Recycling Kevin Nickelson made a motion to sign the contract with Swenson Recycling with the following fees. $2040.00 per month curbside and drop off $60.00 per week. Paul Rasmussen seconded the motion and passed unianmous. Barton Sand Gravel Kevnin Nickelson presented pictures of oil spillage in Barton Sand and Gravel and commented on the odor from the plant. Mr. Nickelson proposed that two board members and a member of the Planning Commission attend the renewal meeting at Washington County. It was agreed Mr. Charles Nordin, Mr. Kevin Nickelson and Ms. Nancy Madden attend this meeting. page 5 Review of Job Description (Lawn Work A discussion was held regarding the lawn work at the Community Center. Some board members were concerned as Mr. Russell Jackson may still be interested in the position and some members felt the position should be added to the job description for manual laborer. Mr. Paul Rasmussen made a motion to instruct Charles Nordin to contact Mr. Jackson and determine if Mr. Jackson would like to do the yard work at the Community Center and table this subject until the May 3, 1994 Planning Commission. Edith Hadlich seconded the motion. Edith Hadlicd voted yes, Kevin Nickelson, yes, Charles Nordin, yes and Paul Rasmussen yes. Duane Thompson opposed. Motion adopted. Term Limits for Appointed Committees Kevin Nickelson made a motion to have term limits for Parks and Recreation, Road Committee and Architectural Review Committee. The term limits shall be 5 year terms and each committee shall draw numbers staggering the terms and the new members of the committees receive the longest term and the terms shall expire on the annual meeting date. Edith Hadlich seconded the motion and passed unianmous. Forest Lake Youth Service Bureau David Hebert reviewed the contract with the Forest Lake Youth Service Bureau and questioned item B, under Insurance numbers 1 and 2 and also what happens to fees paid by the township in event of cancellation? Edith Hadlich made a motion to accept subject to approval by the staff pertaining to the above items. Duane Thompson seconded and passed unianmous. County Highway 52 Kevin Nickelson made a motion to send a letter to Washington County Public Works (Engineer) expressing the boards concern to begin the road project of County 52 due to the harazdous condition of the road and send a copy to Dennis Hegberg, Washington County Commissioner. Duane Thompson seconded the motion and passed unianmous. Dolore terson New Scandi Township Clerk