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07-18-95 tbJuly 18, 1995 The regular monthly meeting was called to order by Chairman, Charles Nordin. The following Board Members were present: Charles Nordin, Chairman, Duane Thompson, Vice Chairman, Edith Hadlich, Kevin Nickelson and Paul Rasmussen. CONSENT AGENDA Paul Rasmussen made a motion to accept the following agenda: A. Clerk's minutes have been presented for June 20, 1995 and July 5, 1995 Town Board meeting and July 5, 1995 Planning Commission. B. Approval of treasurer's report Balance June 1, 1995 $816,884.40 June Receipts 10,262.15 Expenditures 53,703.31 Balance July 1, 1995 $773,443.24 C. Approval of expenditures for July D. Adjournment Kevin Nickelson seconded the,,motion and motion passed unanimously. BID OPENING FOR CAB AND CHASIS The following bids were received: Mel Carlson Chevrolet, Inc $45,900.00 A Alternate Bid $69,614.00 Iten Chevrolet $46,461.00 A Alternate Bid With complete with plow $73,994.00 Boyer Ford Trucks $45,984.00 Chesley Truck Sales $52,207.00 Mr Brian Jemelka and Duane Thompson will review the bids and the board will award the bid at the July 26, 1995 special meeting. page 2 GREG BENSON FIRE RELIEF FUND Mr Greg Benson presented comparison information for surrounding areas regarding the Fire Relief Association. Mr Benson reported it has been two years since the benefit had increased and was requesting a increase of $900.00 per each year of service. Paul Rasmussen made a motion to increase the benefit for the Fire Relief Association to $900.00 per each year of service with the New Scandia Fire and Rescue Department. Duane Thompson seconded the motion and motion passed unanimously. Kevin Nickelson made a motion the township match the Fire Relief State Aid Fund in the amount of $10,000.00. Edith Hadlich seconded the motion and motion passed unanimously. PARKS AND RECREATION COMMITTEE Mr Tom Vogen, Chairman of the Parks and Recreation Committee read the following resolution: In keeping with the protocol of our township, we request a change of liaison between the Town Board and Parks Committee. The Town Board has always seen the value in providing new ideas and fresh enthusiasm by rotating advisors. Therefore, we ask that Paul Rasmussen be replaced by another interested town board member. This would free Paul to pursue the current town board interest in the ice arena project and allow our Parks Committee to work on projects previously given high priority for this year. As a matter of public record the Parks Committee has had no opportunity to adequately study the generous proposal by the Wojtowicz family for a skating park, and thus has no official recommendation on this project. Mr Kevin Nickelson suggested the board rotate the advisory representative every 6 months and that would not require as much responsibility for the board members. Some board members felt you would not accomplish the task in that short of time frame. It was agreed the appointment would be at a later date. SARAH STEHLY (LEONARD WOJTOWICZ SKATING FACILITY) Ms Sarah Stehly presented a proposal for a skating facility in memory of her father Leonard wojtowicz. This would include a pleasure rink, hockey rink and in line skating. Residents were concerned about replacing the T Field if the rink facility would be placed on Oakhill. The residents were informed there are other possible sites for a T Field. Residents were concerned about the site and suggested to work with the Forest Lake School page 3 system and have the rink on school property. Ms Bonnie Olsen stated there is not enough acreage at the school. Residents had suggested the area back of the school, but they were informed that property was sold to HRA for the Scandia Housing. Paul Rasmussen made a motion that the Town Board formally accept and formally appoint the following members on the Skating Committee Task Force to work with Sarah Stehly and the Wojtowicz family on the Leonard Wojtowicz Memorial Ice Facility: Sarah Stehly, Tara Wojtowicz, Mike White, Susan Haugen, Paul Kendrick, Jack Lougrey, Jim Finnegan, Larry Hudella, Kelly Garbe, Claudine Goodrich. Duane Thompson seconded the motion. Kelly Garbe asked to be excused from the committee and was removed from the committee. Mr Rasmussen's motion passed unanimously. Mr Tom Vogen expressed his concern that the persons on the Task Force Committee were all in favor of the proposal. The board informed Mr Vogen they are not discussing the intent of the committee. Paul Rasmussen made a motion to officially accept the concept of the proposed Skating Facility and allow the Task Force Committee to review the proposal. Kevin Nickelson seconded the motion and motion passed unanimously. TOM PREW TOWNSHIP ENGINEER Mr Tom Prew requested payment to Allied Blacktop Company in the amount of $16,496.05. Duane Thompson made a motion of payment to Allied Blacktop Company. Edith Hadlich seconded the motion and motion passed unanimously. Mr Tom Prew stated the developer for Riverview Estates has completed the initial excavation and embankment work and a successful test role of the street was completed last week. The developer has requested an escrow reduction and Mr Prew recommend escrow be reduced from $117,200.00 to $55,000.00. Kevin Nickelson made a motion to accept, Duane Thompson seonded the motion and motion passed unanimously. Mr Gary Orlich was requesting the township reconsider the test site for the cold asphalt on Mayberry Trail. The area has been reduced to 1/2 mile and the cost for the test area $40,000.00. There was discussion that this would be a good opportunity for the township to expert the cold asphalt. Kevin Nickelson made a motion to accept the experimental test site on Mayberry to Maxwill, approximately 1/2 mile for the cold mix asphalt. Edith Hadlich seconded the motion. Edith Hadlich, Kevin Nickelson, Paul Rasmussen and Charles Nordin, voted yes. page 4 Duane Thompson voted no. Motion passed. Mr Tom Prew requested a partial payment in the amount of $34,195.46 for the 1994 Road Project. The board expressed their concerns to Mr Prew regarding the turn around on 196th Street and informed Mr Prew this shall be changed so buses can turn around. Paul Rasmussen made a motion for the partial payment to Valley Paving in the amount of $34,195.46. Kevin Nickelson seconded the motion and motion passed unanimously. CARL SCHENK AND ANN BRADEN Mr Carl Schenk and Ann Braden reviewed the possibility of a consultant service to develop methods for implementing council's rural area policies and that the council have a consultant that would be interested in project. The Metropolitan Council would fund two thirds and the township and county would fund the remaining one third. Mr Schenk stated this would benefit the County, Township and the Metropolitan Council. Mr Blair Joselyn presented a draft of the Wetland Inventory. He also stated he had reviewed the possibility of a independent consultant for the township and the consultant would work only for the township. The cost would be from $60.00 to $90.00 an hour, but one consultant would consider the project at approximately $15.00 an hour and a student at $15.00 an hour. Kevin Nickelson to approve the participation of a study as proposed by the Metropolitan Council. Paul Rasmussen seconded the motion and motion passed unanimously. A special meeting will be held on July 26, 1995 at 7:00 P.M. to meet with the selected consultant. MAE DAVIDSON RECREATION VEHICLE ORDINANCE Mr Patrick Hennessy representing Ms Mae Davidson spoke on the ordinance regarding recreation vehicles. Ms Davidson has a RV parked on her lot in the Anderson Big Lake Addition. Mr Henessey reviewed Mr Al Goodman's letter pertaining to the ordinance and he stated he disagrees with Mr Goodman's interpretation. Mr Hebert stated the ordinance needs to be revised. Paul Rasmussen made a motion to allow the present use of Mae Davidson retaining her RV Trailer and it appears to be permitted by the zoning and no action to be taken this season by the building official. Edith Hadlich seconded the motion and motion passed unanimously. page 5 UPTOWN SEWER SYSTEM Mr Bruce Swenson presented a signed agreement with Hall and Hermina Rasmussen for the purchase of approximately 3 acres for the drainfield site and also presented the soil borings for the property which have passed the pert test. A agreement with each property owner will be on a unit basis. The township would purchase the site and if the township would be in the need of a drainfield the township could contact to the system at a later date. Paul Rasmussen made a motion to instruct Mr Tom Prew, Township Engineer to prepare plans,•specifications, bid proposal and order a survey of the property by Landmark Surveying. Edith Hadlich seconded the motion and motion passed unanimously. Kevin Nickelson made a motion that Mr David Hebert, Township Attorney prepare a agreement for the participants in the Uptown Sewer System. Paul Rasmussen seconded the motion and motion unanimously. Edith Hadlich made a motion to sign the contract between Hall and Hermina Rasmussen and New Scandia Township for the land purchase. Duane Thompson seconded the motion and motton passed unanimously. OAK WILT ORDINANCE Charles Nordin made a motion to adopt Ordinance 51 for Oak Wilt. Kevin Nickelson seconded the motion and motion passed unanimously. ROAD COMMITTEE Mr Thompson reported Parkview in Merrihi,lls is being surveyed and the project of preparing ditches could be completed before fall. Mr Thompson had attended a TIF meeting and he was assured the township should receive $85,000.00 for surveying the Bliss Plat and the township shall also receive $10,000.00 for Newgate. CHARLES MYER CAR SALES AND GARAGE SALES ON HIGHWAY 97 A letter was received from Charles Myer clarifying the ownership of the land on which the car sales and garage sales have been operating on Highway 97. The land is owned by the following persons: Doug Clute (Personal representative trust of Florence Clute), Cheryl Myer, Charles Myer and George Lindgren. His concern is the land use of the parcel at the 4 corners. He quoted the following items: Motorcycle riding, target practicing, refuse dumping, two areas of open sales lots, namely page 6 sales of garages and cars which are both strictly prohibited by local -ordinances. The board agreed this appears to be a family problem and the board directed the township office to send a certified letter regarding all the information received from the county to all property owners. STEEL FENCING IN BALLFIELD ON OLINDA TRAIL Paul Rasmussen made a motion to accept the Boy Scouts proposal "Option 3" for fencing the ballfield on Olinda Trail and not to exceed $1,330.00. Duane Thompson seconded the motion and motion passed unanimously. PAINTING OF COMMUNITY CENTER AND REMOVAL OF FIXTURES AND INSTALLATION OF TRACK LIGHTING AND CAN LIGHTING Kevin Nickelson made a motion to accept Bakers Painting and Schmitt Electric for the improvements in the Community Center. Paul Rasmussen seconded the motion and motion passed unanimously. NEW LEASE FOR COPY MACHINE Edith Hadlich made motion to accept a new lease for a copy machine for the township office with an increase of $11.47 a month. Paul Rasmussen seconded the motion and motif passed unanimously. 1. TABLES FOR SCANDIA ELEMENTARY Paul Rasmussen made a motion to donate the used tables to Scandia Elementary School. Duane Thompson seconded the motion and motion passed unanimously. Do ores--P erson New Scan is Township Clerk