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10-18-95 tbOctober 18, 1995 New Scandia Town Board held their regular monthly meeting. The following Board Members were present: Chairman, Charles Nordin, Vice Chairman, Duane Thompson, Edith Hadlich, Kevin Nickelson and Paul Rasmussen. Paul Rasmussen made a motion to accept the consent agenda with correction on minutes for September 26, 1995. CONSENT AGENDA 1. Call to order 2. Clerk's minutes have been presented for 9/19/95, 10/3/95 and 10/3/95 Planning Commission 3. Approval of treasurer's report Balance September 1, 1995 $1,110,110.31 Receipts 19,256.71 Expenditures 47,978,42 Balance October 1, 1995 $1,081,388.60 4. Payment of October Expenditures 5. Adjournment Duane Thompson seconded the motion and motion passed unanimously. COLUMBUS STREET VACATION Edith Hadlich made a motion to adopt and sign the Resolution 10- 17-95 to vacate: All of Columbus Street in the Revision of Vasa lying easterly of the easterly line of 2nd Street in the Revision of Vasa extended southerly to the North line of Government Lot 6, Section 30, Township 32 North, Range 19 West. Paul Rasmussen seconded the motion with the following findings: This street serve no public purpose and the township has no intention to open this street. Motion passed unanimously. page 2 BID OPENING FOR 1975 FIRE DEPARTMENT PICK-UP TRUCK The following bids were received: (1) Derek Jemelka $ 401.00 (2) David Holmberg 1700.00 Duane Thompson made a motion to award the bid to the highest bidder, David Holmberg in the amount of $1700.00. Edith Hadlich seconded the motion and motion passed unanimously. PARK AND RECREATION (SALE OF LOT IN HAWKINSON HIGHLANDS) The Town Board discussed the sale of the Lot 9, Block 1, Hawkinson Highlands. Charles Nordin stated he did not want to sell the lot and once the lot is sold you cannot replace the lot. Kevin Nickelson stated the township should accept bids for the lot and sell the lot to the highest bidder. Edith Hadlich stated the lot should be sold and purchase a larger site. It was the consensus of four board members the lot should be sold. Ms Nancy Adams read a statement indicating when Mr Streitz developed the property he was informed that the town was requiring Mr Streitz to donate one lot to the township for park purposes and highlighted other issues regarding the sale of the property. Mr Teri Gorman, adjoining property owner, stated when he purchased his property he was informed that this lot was for open space. Mr Ray Burris expressed his concern that this is a access to Goose Lake and once the property is sold the access to the lake is not available. Mr Tom Brambilla stated when he purchased his property he was under the impression this lot was for lake access. Ms Maria Hinz stated she owns property in the area and has paid $20,000.00 in assessments for lots that have no access and this would have been access to the lake for the lots. Mr Mike White, member of the Park and Recreation Committee, stated the Park and Recreation Committee recommended the lot in Hawkinson Highlands be sold and monies be designated for the Park Fund in an escrow account. Kevin Nickelson made a motion to start the selling process for Lot 9, Blk 1, Hawkinson Highlands. The township shall have the lot appraised and the monies be designated for the Park Fund in an escrow account. Paul Rasmussen seconded the motion. Edith Hadlich, Kevin Nickelson, Paul Rasmussen and Duane Thompson voted yes. Charles Nordin, opposed. Motion passed. page 3 PARK AND RECREATION COMMITTEE APPOINTMENT Duane Thompson made a motion to appoint Robert Jensen to the Park and Recreation Committee for a five year term. Kevin Nickelson seconded the motion and motion passed unanimously. TOWNSHIP ENGINEER (TOM PREW) Mr Tom Prew, Engineer reviewed his letter dated October 12, 1995 regarding the proposed well for the Ice Facility and Fire Department. Duane Thompson meet with Kurt Johnson and Tom Prew to discuss the proposed well and informed the board this system is a complicated system and recommended the township should have the Engineering Firm design the system. Paul Rasmussen made a motion to direct the Engineer, Tom Prew to prepare a preliminary design report to address the six questions addressed in his letter October 12, 1995 at a cost not to exceed $2,500.00. Duane Thompson seconded the motion and motion passed unanimously. UPTOWN SEWER SYSTEM Questions were addressed regarding the Uptwon Sewer System Design. Mr Al Goodman had sent a letter to Tom Prew, Township Engineer dated October 12, 1995 regarding a potential problem with the length of piping and the risk of collection of any solids sediment or grease in the low part of the line, coupled with an extreme problem of cleaning the line when it plugs. The County also had not issued the permit for the installation until the items have been addressed. It was agreed that Tom Prew, Engineer, Al Goodman, Washington County Building Official and Mike Peterson, Peterson Excavating meet and review the problems. A special meeting shall be held on Monday, October 23, 1995 with the Town Board, Engineer, Al Goodman, Mike Peterson, David Nickelson and any concerned citizens at 8:00 a.m. MAYBERRY TRAIL/LOFTON AVENUE PROJECT Mr Tom Prew informed the board that the County received bids on October 16, 1995 for the Mayberry Trail/Lofton Avenue Project. The low bid was submitted by Valley Paving in the amount of $191,324.50. Mr Prew also stated the Minnesota Department of Natural Resources Metro Trail and Waterways had informed him there was no funding available for shouldering by the lake access. It was agreed the township would not do the shouldering. Paul Rasmussen made a motion to approve the bid award concurrence to Valley Paving in the amount of $191,324.50 for the Mayberry page 4 Trail/Lofton Avenue Project. Edith Hadlich seconded the motion and motion passed unanimously. TACO DAZE COMMITTEE REVIEW Charles Nordin informed the board a group of members from different organizations meet to review problems that occurred with Taco Daze. Members present were concerned about liability and it was agreed the clerk would contact the township Insurance Agent regarding coverage. KAREN NELSON (LAKES AREA RECREATION) PULL TABS Ms Karen Nelson requested permission to sell pull tabs at the Trail End Restaurant. The board requested the township receive a statement from the association regarding funds. Mr Cunningham informed the board they could formally request funds from the association and the association had voted to donate $1000.00 to the Ice Facility in Scandia. Paul Rasmussen made a motion to sign the premises permit renewal application for Lake Area Recreation at the Trail End Restaurant. Duane Thompson seconded the motion and motion passed unanimously. CHARLES MEYER (GARAGES ON HWY 97) David Hebert, Attorney reported he had sent a letter to the person who owns the garages parked on the right of way on HWY 97. Mr Hebert was informed the garages will be removed in two weeks. MIKE WHITE (INSTALLATION OF PIPING FOR FUTURE USE FOR UPTOWN SEWER SYSTEM FOR COMMUNITY CENTER Mike White requested the installation of piping for future use to the Uptown Sewer System for the Community Center when the piping is installed. Mr Prew informed the board a T could be added with the installation. STREET VACATION 4TH AVENUE IN SCANDIA ADDITION Paul Rasmussen made a motion to sign the Resolution 10-17-95 to vacate all of 4th Avenue in Scandia Addition with the following findings: This street has never been opened and serves no public purpose. Duane Thompson seconded and passed unanimously. page 5 POLICIES FOR TOWNSHIP EMPLOYEES Charles Nordin questioned why the Grader Operator has overtime when the township now has another full time employee. The Road Supervisor stated he would discuss this with Mr Jemelka. Duane Thompson stated the Road Committee would like to have a written policy on culverts, discipline policy, personal policy and a personal file for each employee. David Hebert would review the above and present the information at a later date. POLICE PROTECTION Paul Rasmussen requested this item be tabled and discussed at the November 21, 1995 Town Board meeting. Mr Nordin had received a letter from Sheriff, James Frank stating the cost for a police officer is approximately $63,000.00 a year with 35 hours and 5 hours commute time a week. LETTER FROM MINNESOTA DEPARTMENT OF TRANSPORTATION A letter was read by the clerk from the Minnesota Department of Transportation regarding T.H. 97 at C.S.A.H. 3 (Olinda Trail). Mr Bruce Kastner stated the department has been monitoring the operation of the intersection and based upon the present traffic volumes and the accident history the department has agreed to install a all way stop and also include overhead flashing beacons and intersection street lighting. KEVIN NICKELSON DENSITY/WASHINGTON COUNTY COMPREHENSIVE PLAN Kevin Nickelson had attended a workshop meeting at the Landmark Center last week and the guest speaker was Randall Arendt. Mr Arendt spoke on the value of cluster housing and presented a video on Conserving Open Space and Farmland. Mr Nickelson stated he was very impressed with the presentation and requested to view the video at the Planning Commission meeting on November 8, 1995. It was agreed this would be on the agenda. CONCERNS REGARDING THE CONDITION OF THE COMMUNITY CENTER AFTER COMMUNITY FUNCTIONS The clerk informed the board regarding problems after the October 5, 1995, Saddle Club meeting. It was agreed to send a letter to the Saddle Club and a copy of the letter to other community functions informing the groups about the problems. page 6 ELECTRICAL LAMP POST FOR OAKHILL ROAD FROM SCANDIA SCHOOL TO 209TH STREET The clerk reviewed a plan from Northern States Power for the installation of lamp posts from Scandia School to 209th Street when the regrading of Oakhill Road Project will be done this spring. Ms Peterson informed the board she was not impressed with the lamp posts from Northern States Power and had contacted the city of St Paul inquiring where they purchased the cities lamp posts. The posts are purchased from the Sun Valley Company in California and the cost was less then Northern States Power. It was agreed to contact Chris Thornton from Washington County Public Works and ask if this project should be included in the bid with the regrading of Oakhill Road. The clerk would have more information on this subject for November 21, 1995 meeting. OUTDOOR BATHROOM REMOVAL Paul Rasmussen made a motion to remove the bathroom facilities from the site by the Community Center. Edith Hadlich seconded the motion and motion passed unanimously. PLAYGROUND EQUIPMENT (WOODEN STRUCTURES) Duane Thompson made a motion to remov the playground area at a later date a shall have a plan with a replacement installation. Edith Hadlich seconded passed unanimously. ores Peterson ew Scandia Township Clerk e the wooden structures from s the Park and Recreation and a new location for the the motion and motion