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01-16-96 tbJanuary 16, 1996 The regular monthly meeting was called to order by Chairman, Charles Nordin. The following Board Members were present: Chairman, Charles Nordin, Vice Chairman, Duane Thompson, Edith Hadlich, Kevin Nickelson, Paul Rasmussen. Duane Thompson made a motion to accept the consent agenda. CONSENT AGENDA 1. Call to order 2. Clerk's minutes have been presented for Town Board 12/12/95, 12/19/95, 1/2/96 and Planning Commission 1/2/96. 3. Approval of Treasurer's report Balance December 1, 1995 $916,718.01 Receipts 375,505.33 Expenditures 148,653.48 Balance $1,143,569.86 4. Payment of January Expenditures 5. Adjournment Kevin Nickelson seconded the motion and motion adopted unanimously. TOWNSHIP ENGINEER/TOM PREW Partial Payment for Peterson Excavating Paul Rasmussen made a motion to approve the partial payment for Peterson Excavating in the amount of $1262.13 for the Uptown Sewer System. Duane Thompson seconded the motion and motion adopted unanimously. BIDS FOR WELL/AWARDING OF BIDS Mr Tom Prew presented the following bids for the new proposed well for the Community Center and Skating Facilities. January 16, 1996 Page 2 (1) Keys Well Drilling $18,685.00 (2) Traut Well 20,917.00 (3) L. T. P. Enterprises 26,465.00 (4) T. L. Stevens Well 27,940.00 Edith Hadlich made a motion to table the bid award to a later date to address problems with existing well and further study for a well which the Fire Department could also share. Paul Rasmussen seconded the motion. Charles Nordin, Duane Thompson, Kevin Nickelson and Paul Rasmussen opposed and Edith Hadlich voted yes, motion failed. . , Kevin Nickelson made a motion to award the bid to Keys Well Drilling for the well for the Community Center and Ice Facilities in the amount of $18,685.00. Paul Rasmussen seconded the motion. Charles Nordin, Duane Thompson, Kevin Nickelson and Paul Rasmussen voted yes, Edith Hadlich opposed. Motion passed. The cost share for the well shall be Community Center 70% and the Skating Facilities 300. PARKS AND RECREATION/MIKE WHITE Mike White presented a agreement for a permanent easement to the new park boundary proposal and a temporary easement of 2700 feet along New Scandia Township and the City of Marine, boundaries to existing park boundaries with a payment of $500.00 to Myron Lindgren for the temporary easement. Mr Nordin stated this information shall be presented to the Parks and Recreation Committee before a decision is finalized by the town board. Duane Thompson made a motion this be submitted to the Parks and Recreation Committee for a review and this item be discussed at the February Town Board meeting. Edith Hadlich seconded the motion and adopted unanimously. Mr Mike White stated the Park and Recreation Committee questioned why the land purchase for the aerator was funded from the Park Fund. Paul Rasmussen made a motion that $3000.00 of the cost for the aerator for Goose Lake be funded from the General Fund and the balance from the Park Fund. Edith Hadlich seconded the motion. Charles Nordin, Edith Hadlich, Paul Rasmussen and Duane Thompson voted yes, Kevin Nickelson, opposed, motion passed. Duane Thompson made a motion to approve the Resolution to place the following real property located partly in New Scandia January 16, 1996 page 3 Township and partly in City of Marine legally described as follows: The Southwest Quarter of the Northwest Quarter and the Northwest Quarter of the Southwest Quarter of Section 36, Township 32, Range 20 West; 80 acres more or less. This property shall be placed in the statutory boundary of William O'Brien State Park. Paul Rasmussen seconded the motion and motion adopted unanimously. CONSULTANT/GINNY HARRIS (COMPREHENSIVE) Ms Ginny Harris was unable to attend the meeting, because of the inclement weather and Ms Harris will attend the February 6, 1996 Planning Commission meeting. REVIEW OF ADMINISTRATIVE POLICY/APPRAISALS/SALARY REVIEWS Charles Nordin made a motion the Secretary to the Planning Commission receive $30.00 per meeting and the minutes be completed in the township office. Paul Rasmussen seconded the motion and motion passed unanimously. The Administrative Policy was reviewed by the board. Due to the differences between the employment contract and the administrative policy, Paul Rasmussen and David Hebert would meet to resolve the differences. Edith Hadlich made a motion to appoint Paul Rasmussen and Duane Thompson to conduct the Employee Performance Evaluation. Kevin Nickelson seconded the motion and motion adopted unanimously. Paul Rasmussen made a motion to increase the full-time employees a 2.3% increase per employee as of January 1, 1996. Edith Hadlich seconded the motion and motion adopted unanimously. Kevin Nickelson made a motion there would be no change for part- time secretary and the town board. Duane Thompson seconded the motion and motion adopted unanimously. SUNRISE RIVER WATERSHED PETITION Mr Kevin Nickelson reported a petition has been presented to split Forest Lake Watershed Management Organization and join with Chisago County. No decision has been made regarding this petition by the Forest Lake Watershed Management Organization. January 16, 1996 page 4 RURAL PRESERVATION COMMITTEE Paul Rasmussen made a motion to appoint Ann Rinkenberger and Rob Jensen to the Rural Preservation Committee and to review the committee in six (6) months. Duane Thompson seconded the motion and motion adopted unanimously. CITATION CABLE TV BOARD Charles Nordin made a motion to appoint Robert Jensen to the Citation Cable TV Board and persons appointed to this board receive $15.00 per meeting and mileage. Kevin Nickelson seconded the motion and motion adopted unanimously. _ OPEN SPACE/PARKLAND DEDICATION Paul Rasmussen made a motion to approve the Open/Space Parkland Dedication Ordinance Number 53. Edith Hadlich seconded the motion and motion passed unanimously. AUDIT MEETING The Audit Meeting was set for February 27, 1996 at 7:00 p.m. APPOINTMENT OF ELECTION JUDGES Duane Thompson made a motion to appoint the following Election Judges for the Township Election on March 12, 1996: Shirley Ahlm, Judy Woodhouse, Kathy Carlisle, Rita Hageman, Mary Huleman and Gwen McCurdy. Edith Hadlich seconded the motion and motion adopted unanimously. OFF -SALE LIQUOR LICENSE AND RENEWAL OF LIQUOR, WINE, CLUB LICENSE Duane Thompson made a motion to sign the Off -Sale Non - Intoxicating Malt Liquor License and the renewal of Liquor, Wine, or Club License for Meisters Bar and Grill. Edith Hadlich seconded the motion and motion adopted unanimously. CONDUCT OF PLANNING COMMISSION MEETINGS Mr David Hebert stated Mr Blair Joselyn had contacted him regarding conduct of the Planning Commission meetings. Mr Hebert stated New Scandia Township appears to be the only township that the Town Board is present at the Planning Commission meeting. It was the consensus of the board they wanted to be present for the Planning Commission meetings and the public also can get the results of the public hearing and not have to attend another meeting. It was agreed that Mr Blair Commission conduct their meeting and Town Board would discuss the issue. Planning Commission would have a more Dolores son New Scandia Township Clerk January 16, 1996 page 5 Joselyn and Planning after their discussion the With this process the orderly meeting.