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05-21-96 tbMay 21, 1996 The regular monthly meeting was called to order by Chairman, Charles Nordin. The following Board Members were present: Charles Nordin, Chairman, Duane Thompson, Vice Chairman, Edith Hadlich, Kevin Nickelson and Paul Rasmussen. Paul Rasmussen made a motion to approve the following consent agenda. 1. Call to order 2. Clerk's minutes have been presented for 04/16/96 and 05/7/96 Town Board and 05/7/96 Planning Commission 3. Approval of Treasurer's report Balance April 1, 1996 $1,026,143.87 Receipts 7,491.46 Expenditures 61,328.13 Balance May 1, 1996 $ 972,307.20 4. Approval of expenditures for May, 1996 5. Adjournment Duane Thompson seconded the motion and motion adopted unanimously. Completed Design For Oakhill Road/County 52 Chris Thornton presented the completed Design for Oakhill Road/ County 52. Ms Thornton informed the board the estimated cost for the sidewalks from Highway 97 to 205th Street is $25,900.00. Paul Rasmussen made a motion to pass the Resolution For Project CP 93-5201 showing proposed alignment profile, grades cross section for Improvement of County 52. Duane Thompson seconded the motion and motion adopted unanimously. Duane Thompson made a motion to sign the Washington County Cooperative Agreement with New Scandia Township. Kevin Nickelson seconded the motion and motion adopted unanimously. Edith Hadlich made a motion to sign the Slope Easement by the T- Field, Quit Claim Deed, T-Field, Slope Easement by Fire Hall, Slope Easement by Lions Park, Drainage Easement by Lions Park, Quit Claim Deed, for Lions Park and Fire Station. page 2 Paul Rasmussen seconded the motion and motion adopted unanimously. Fire Chief/Steve Spence Mr Steve Spence reviewed the proposed Development Study prepared by TKDA Engineering Firm for the Fire Station. Duane Thompson made a motion to approve the Development Study at a estimated cost of $4200.00. Edith Hadlich seconded the motion and motion adopted unanimously. Parks and Recreation Committee/Mike White Duane Thompson made a motion to appoint Shirley Sova to represent the Trail Committee for Olinda Trail. Edith Hadlich seconded the motion and motion adopted unanimously. Mike White reviewed the purchase of Playground Equipment for the park next to the Community Center. Mr White would make two contacts for the equipment as two quotations are required. It was agreed that the Park,and Recreation Committee would make a decision on the removal of the existing playground equipment. Paul Rasmussen made a motion to post signs on the tennis court that would say No Roller and No Skate Boards. Edith Hadlich seconded the motion and motion adopted unanimously. Paul Rasmussen made a motion to purchase four bleachers two for the T-Field and two for the Ball Field on Olinda Trail/South at the approximate cost of $800.00 a piece. Edith Hadlich seconded the motion and motion adopted unanimously. Township Engineer/Tom Prew Bids were opened for Crack Sealing all roads paved since 1992. The following bids were received: Bergman Companies, $7980.00 and Astech Corporation, $7600.00. Duane Thompson made a motion to award the bid to Astech Corporation for the amount $7600.00 and that Mr Thompson is notified when the work shall begin. Paul Rasmussen seconded the motion and motion adopted unanimously. Mr Prew discussed the Road Improvement of 181st and 182nd Street and the board wanted more information with cost estimates. Duane Thompson made a motion the Township Engineer provide cost page 3 estimates for upgrade and bituminous surfacing for 181st Street, 182nd Street, 199th Street from Oakhill to Highway 95 and Parkview. Kevin Nickelson seconded the motion and motion adopted unanimously. Mr Prew presented the Engineers plan for the Uptown Street Lighting from the school entrance on Oakhill Road to 205th Street. Kevin Nickelson made a motion to advertise for bids with two separate items. One bid shall be for the complete design and the other bid with the conduit installed only. Paul Rasmussen seconded the motion adopted unanimously. - Mr Prew reported the Road Improvement Project of Mayberry/Lofton and that the bituminous surfacing is planned to begin on May 23, 1996. Paul Rasmussen made a motion to approve the application by GTE Phone Company for buried telephone cable along 205th Street. Duane Thompson seconded the motion and motion adopted unanimously. Quotes were received for ditch work on Meadowbrook and Melanie Trail from Peterson Excavating in the amount of $795.00 and Scandia Trucking/Roger Rydeen in the amount $700.00. Paul Rasmussen made a motion to award the quote to Scandia Trucking/Roger Rydeen for the amount of $700.00 with completion date July 1, 1996. Kevin Nickelson seconded the motion and motion adopted unanimously. Mr Prew informed the board the well has been completed, but now the water quality must be tested and the well will be test pumped the end of this week. Mr Prew requested partial payment number 1 in the amount of $29,833.80. Duane Thompson made a motion that payment of $29,833.80 to Keys Well Drilling be paid with the June expenditures. Edith Hadlich seconded the motion and motion adopted unanimously. Road Committee/Duane Thompson Duane Thompson discussed the possibility of purchasing a lot in the Beckstrom Addition for which could possible be used for a upgrade in the road in the area or a small park. Paul Rasmussen made a motion to submit a offer to the owner Ms page 4 Lynn Lindell in the amount of $1000.00 and requesting to provide a clear title to the property. Duane Thompson seconded the motion. Edith Hadlich, yes, Charles Nordin, yes, Duane Thompson yes, and Paul Rasmussen, yes. Kevin Nickelson, abstained. Motion adopted. Duane Thompson reviewed the problems of a drain tile on 180th Street. This has been an existing problem and it is the consensus of the Town Board and Township Engineer that this is not a township problem. It was agreed that Duane Thompson and Paul Rasmussen would meet with Mark Doneux from Washington County Soil and Conservation and view the site. A letter was read from Joyce Heinisch requesting reimbursement for loss of corn crop which was damaged by drainage on her property. Paul Rasmussen made a motion to compensate Ms Joyce Heinisch the amount $500.00 for crop loss. Duane Thompson seconded the motion and motion adopted unanimously. Flashing Beacon Light System The signing of the agreement for the Flashing Beacon System for Scandia Trail and Olinda Trail was tabled until the June 4, 1996 Town Board meeting as the board was requesting the following information from Minnesota Department of Transportation: (1) Cost of the hook up and monthly electrical charges. (2) Why should New Scandia Township pay these fees? (3) Who pays the electrical service on Manning Trail and Highway 97. Growth Management Task Force Consultant Mr Blair Joselyn and Mr Kevin Nickelson reviewed the need for a consultant to review new zoning, density, etc and the completed project shall be a addendum to the current 1993 Comprehensive Plan addressing land use and growth management issues. Mr Joselyn and Mr Nickelson recommended Peggy A Reichert and Associates, Inc. and also reviewed her qualifications. The total fee for the services shall be approximately $10,000.00. Paul Rasmussen made a motion to authorize Ms Peggy A Reichert, Planning and Management Advisors to work with the Growth Management Task Force. Ms Reichert shall work with the Growth Management Task Force, Town Board, Planning Commission and Citizens of New Scandia Township. Edith Hadlich seconded the motion and motion passed unanimously. page 5 Fence Installation On Scandia Lighted Ball Field The issue of the fence installation on the Lighted Ball Field was discussed. The board suggested that a liaison from the Lions should present a proposal of the upcoming improvements. Mr Nordin informed the board that a residential chain link fence would cost $971.00 and the Lions have not agreed to install a chain link fence. Edith Hadlich made a motion to install a chain link fence -on the Scandia Lighted Ball Field for the amount of $971.00. Kevin Nickelson seconded the motion. Edith Hadlich, yes, Kevin Nickelson, yes, Charles Nordin, yes, Paul Rasmussen, yes. Duane Thompson, abstained. Motion passed. The light box shall be changed at the Lighted Ball Field and the board agreed there is no objection to have Mr Lawrence Engstrom, a Licensed Electrician to upgrade the electrical box. There was question of light usage for the Lighted Ball Field and Mr Nordin shall speak to the committee about light usage. Brian Jemelka Employment Aareement Paul Rasmussen made a motion to delete the last sentence on page one section five (5) of Brian Jemelka's Employment Agreement, pertaining to emergency call outs. Edith Hadlich seconded the motion and motion adopted unanimously. Forest Lake Cable Commission A letter of resignation was read from Robert Jensen of the Forest Lake Cable Commission. Duane Thompson made a motion to accept the resignation of Robert Jensen, from the Forest Lake Cable Commission. Paul Rasmussen seconded the motion and motion adopted unanimously. Kevin Nickelson made a motion to appoint David Brown to the Forest Lake Cable Commission. Edith Hadlich seconded the motion and motion adopted unanimously. Mileage For Sub/Committees It was agreed no mileage shall be paid for all sub/committees. page 6 Beer License For Softball Association The issue of insurance for the Softball Association was discussed regarding tournaments with beer sales. Mr David Hebert reported the Township would be covered under the Liability Insurance, but the Softball Association would not be covered. Edith Hadlich made a motion to approve the Beer License for the Scandia Softball Association for a tournament to be held on June 21, 22, and 23, 1996. Paul Rasmussmen seconded the motion and motion adopted unanimously. Dresel Pit/Cad Contracting A letter was read from David McCurdy pertaining to restoration on his property line by Cad Contracting. The restoration has not yet been completed and the persons who do the inspections should view the area and make sure the work is completed. Teri Dreyer/Water Ski Slalom Course Kevin Nickelson made a motion to sign the Surface Use Application for Teri Dreyer for a Water,Ski Slalom Course on Bone Lake. Duane Thompson seconded the motion and motion adopted unanimously. Mileage Rates For The Township Paul Rasmussen made a motion to change the mileage rates from $.30 to $.31 per mile. Duane Thompson seconded the motion and motion adopted unanimously. Meeting adjourned. D ore - rson New ScaniiaTownship Clerk