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09-17-96 tbSeptember 17, 1996 The regular monthly meeting was called to order by Chairman, Charles Nordin. The following Board Members were also present: Chairman, Charles Nordin, Vice Chairman, Duane Thompson, Edith Hadlich, Kevin Nickelson and Paul Rasmussen. Consent Agenda Paul Rasmussen made a motion to approve the following Consent Agenda: A. Call to order B. Clerk's minutes have been presented for August 20, August 27, and September 3, 1996, Town Board and September 3, 1996, Planning Commission C. Approval of Treasurer's Report Balance August 1, 1996 $1,276,254.39 Receipts 26,743.66 Expenditures 83,331.66 Balance $1,219,666.39 Edith Hadlich seconded the motion and motion adopted unanimously. Fire Department/Steve Spence Peter Brozek, Architect, from TKDA was present as he had prepared the Evaluation and Report on the New Scandia Volunteer Department Facilities. The board felt they did not have enough time to review the report and agreed to have a workshop meeting on Tuesday, September 24, 1996 at 7:00 p.m. The clerk was informed that the board also wanted to discuss the other following items: Miller Avenue road construction with Chisago Lakes Township/Wetland Impact. Review the Engineering firm of TKDA and Tom Prew, Township Engineer. A decision regarding Holmberg Garage and roads to be bituminous surfaced for the 1997 Road Project. Parks and Recreation Committees/Mike White Mr Mike White stated that no monies shall be paid on the park equipment as some of the plastic needed to be replaced. Mr White inquired who should haul the fill for under the swings and playground equipment. It was agreed the Township Public Works Department would provide the fill. page 2 Mr White suggested the water fountain by the tennis courts be removed as this is beyond repair. It was agreed the bleachers shall not be cemented in at the ballfields as they maybe needed in other locations. Road Committee Mr Duane Thompson stated the Road Committee had suggested the following roads to be bituminous surfaced for the 1997 Road Project: Oxboro, Maxwill, 191st Street off of CSAH 15, 185th Street off of CSAH 3, Parkview, 199th Street, 182nd Street and 181st Street. Don Theisen/Brian Gage/Washington County Public Works Mr Theisen and Brian Gage gave a presentation of the road upgrading for Olinda Trail, CSAH 3, regarding two alternatives. Alternate No.l is with a trail on the shoulder and Alternate No.2 is with a trail off the road. Mr Gage informed the board that based on public comments the Washington County Department of Public Works are recommending Alternate No. 1, with a trail on the shoulders. Mr Gage gave the following reasons for a trail on the shoulders: Community input, loss of land, loss of privacy, tree removals, limited use of the trail, trail system distracts from the rural character and final issue is the cost of the trail. The cost for Alternate No. 1 is estimated at $67,908.75 and Alternate No. 2 is estimated at $131,818.75. The board was also informed the local unit must fund the storm sewer through the uptown area. If the township decides to build a sidewalk from 209th Street to the lighted field or Highway 97 and do street lighting this shall be funded by the township. Paul Rasmussen made a motion to approve the Washington County Public Works Department recommendation for Alternate No. 1 with a trail on the road for Olinda Trail, (County 3). Duane Thompson seconded the motion and motion adopted unanimously. Joint Powers Agreement For Forest Lake Water Management Organization/Curt Sparks Mr Curt Sparks was present to answer questions, regarding the Joint Powers Agreement For Forest Lake Water Management Organization. He stated the board reviews developments in the watershed area and that the capital budget does not change for New Scandia Township. All wetlands are under the LGU and that the organization gives only a recommendation. Mr Curt Sparks will not be the Chairman of the Forest Lake Water Management page 3 Organization as of this date he will be the Administrator and Mr. Richard Damchik will be the Chairman. Kevin Nickelson made a motion to sign the Joint Powers Agreement for Forest Lake Water Management Organization. Edith Hadlich seconded the motion and motion adopted unanimously. Assessment Hearing Mayberry/Lofton 1996 Road Project A Assessment Hearing was held for the Road Improvement Project for Mayberry/Lofton. The contract price for the improvement project was $190,000.00 and expenses incurred was $38,7000.00 for a total cost of $228,700.00. The total portion for the township is $209,100.00 and total cost to be assessed to benefited property owners is $19,600,.00. There are 55 assessable units, so each assessable unit is $356.00. The clerk received a letter from Theodore Hoxmeier objecting to the assessment in the amount of $1780.00 and Mr Paul Merthven, expressed concerns about his driveway connection to Mayberry. He stated he would not pay his assessment if this was not completed. David Hebert, Township Attorney informed Mr Merthven there is exemption of not being assessed. The Assessment Hearing portion was tabled and the adoption of the assessment role shall be on the October 1, 1996 Town Board meeting at 7:00 p.m. Kenneth Ostlund/Seal Coating Of Community Center Parking Lot Mr Ostlund informed the township board and engineer to seal coat the parking lot at the Community Center, next year and it was very important this be done every five (5) years. Arthur Klinefelter/Road Situation on 196th Street and Maxwill Mr Klinefelter expressed his concerns regarding the road conditions on Maxwill and 196th Street. Mr Klinefelter requested the township consider bituminous surfacing on Maxwill to Lakamaga and all of Lakamaga to 191st Street and 191st Street to County 3. Residents expressed their concerns regarding the heavy traffic on the road in the area, because of the Girl Scout Camp. Mr Klinefelter was instructed to start a petition the area they wanted the bituminous surfacing. Mr Tom Prew, Township Engineer stated Schmitt Electric submitted a quote for $980.40 to construct an electric service for the aerator at Goose Lake. page 4 Kevin Nickelson made a motion to accept the quote from Schmitt Electric in the amount of $980.40 for electric service for the aerator on Goose Lake. Duane Thompson seconded the motion and motion adopted unanimously. Lofton Court Drainage Improvement/197th Street Ditching Duane Thompson made a motion to accept the bid from Scandia Trucking for the Lofton Court Drainage Improvement and 197th Street in the amount of $5,890.70. Edith Hadlich seconded the motion and motion adopted unanimously. Community Center Well/Pumping Facilities Mr Tom Prew presented the bids for the Pumping Facilities for the Community Center Well/Skating Facility. The following bids were received. (1) Moorhead Construction $74,891.00 (2) Mark J Traut Well Inc 82,945.00 Mr Prew informed the board the bibs were significantly higher then the estimate of TKDA. Mr Prew recommended to reject all TKDA estimate and Mr Prew recommended to reject all bids and return all bid bonds. Duane Thompson made a motion to reject all bids for the Pumping Facilities for the Community Center Well/Skating Facility and return bid bonds. Paul Rasmussen seconded the motion and mot -ion adopted unanimously. Williamsburg Plat Duane Thompson made a motion to snowplow the Williamsburg Plat (220th Street). Paul Rasmussen seconded the motion and motion adopted unanimously. Aerial Photos Of New Scandia Township Duane Thompson made a motion to purchase the aerial photos of the Township from Washington County Surveyors Office. Edith Hadlich seconded the motion and motion adopted unanimously. Resolution For Speed Survey Mayberry/Lofton Paul Rasmussen made a motion to sign the resolution to request the Minnesota Department of Transportation to provide a speed study on the following township roads: page 5 (1) Mayberry Trail going west to Manning Trail (County Highway 15) from Lofton (2) Lofton Avenue from Highway 97 going south. Duane Thompson seconded the motion and motion adopted unanimously. Wetland Applications Paul Rasmussen made the following motion to approve the wetland application for Donald Grey, 7659 64th Street North, Mahtomedi, MN 55155. Riverview Estates, Section 13. For the wetland crossing for installation of a private sewer line. This qualifies for an exemption as a No -Loss Determination, as long as the wetland soil is replaced over original elevation, to reestablish the wetland integrity and avoid draining the wetland. Duane Thompson seconded the motion and motion adopted unanimously. Duane Thompson made a motion to approve the wetland application for Lawrence Engstrom, 14040 185th Street, Marine, MN 55047. Section 34. To create a wild life pond. All applicable permits must be received from the US Army Corps of Engineers or other agencies. There is no loss; determination only a gain in wetland. Kevin Nickelson seconded the motion and motion adopted unanimously. Paul Rasmussen made a motion to approve the wetland application for Vern Matheson, 4109 Crosstown Blvd, ham Lake , MN 55304. NE 1/4 of NW 1/4 of Section. The approval is for a driveway crossing. Mr Matheson must fill and mitigate and provide the Washington Soil and Water Conservation District the information requested in the letter dated September 9, 1996 within a two week period. Duane Thompson seconded the motion and motion adopted unanimously. Duane Thompson made a motion to approve the wetland application for Ernest Vaala, 14860 Scandia Trail, Scandia, MN 55073. County Auditors Plat No. 6, Part of Lots 21, and 2. To install a culvert, level, replant edge of wetland and clean up rubble of previously filled wetland. Mr Vaala must follow the recommendations by the Washington County Soil and Water Conservation District and as long as any applicable permits are granted by the US Army Corps of Engineers, or other agencies. page 6 This will have essentially restored the wetland down to the amount of fill and recontourinng the slope, which is allowed under the de minimis expmmtion and the second project qualifies for the deminimis exemption as sequencing has been met and the impact is well under the 200 sf limit. Kevin Nickelson seconded the motion and motion adopted unanimously. Telephone Cable Installation For GTE_ Phone Compan Paul Rasmussen made a motion to approve the installation of telephone cable by GTE Phone Company on Mayberry Trail and 238th Street. Kevin Nickelson seconded the motion and motion adopted unanimously. TKDA Billing For Skating Facility The board discussed the fee charged by TKDA to design the Skating Facility Building and the contract with TKDA that Ms Sarah Stehly had for the Skating Facility. It was agreed the township office shall obtain a copy of all the fees and a copy of the contract with TKDA. Dolores Peterson New Scan is Township Clerk