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3-18-97 tbMarch 18, 1997 The regular monthly meeting was called to order by Clerk, Dolores Peterson. Ms Peterson gave the oath of office to the elected Supervisors, Mr Robert Jensen and Mr Dennis Seefeldt. The order of business was to elect a Chairman and Vice Chairman for the year of 1997 by paper ballot. Charles Nordin was elected, Chairman and Paul Rasmussen was elected, Vice Chairman. Consent Agenda Paul Rasmussen made a motion to approve the following consent agenda. 1. Clerk's minutes have been presented for 02/18/97, 03/04/97 Town Board and 03/04/97, Planning Commission 2. Treasurer's report Balance February 1, 1997 $1,024,531.76 Receipts 36,286.82 Expenditures 77,295.29 Balance February 28, 1997 $ 923,523.29 3. Payment of March expenditures 4. Adjournment Kevin Nickelson seconded the motion. Mr Nickelson made the motion to amend the motion for Roman and Helen Beimert. Parcel A of the Minor Subdivision was approximately 20 acres and the 40 acres to the south was not included in Parcel A. Seconded by Robert Jensen. Amendment adopted unanimously. Motion passed unanimously. Steve Spence/Fire Chief Mr Spence gave a report from the Task Force Committee regarding the investigation of a water supply and a addition to the Fire Department or the option of building a new facility at a new location. Mr Spence reported the committee recommended Option One from TKDA Evaluation and Report on the New Scandia Volunteer Fire Department Facilities, dated August 26, 1996. Mr Spence informed the Town Board that a Licensed Engineer from Marine -On - St -Croix could prepare building specifications for the amount of $600.00. 110 Paul Rasmussen made a motion to approve the concept of the proposed Option One for remodeling the existing Fire Station. Kevin Nickelson seconded the motion and motion adopted unanimously. Park and Recreation/Mike White Mr White stated there were 27 items concerning the Skating Facility and requested a special meeting to be held in the near future to address these items. It was agreed these items would be reviewed by the Rink Commission and report back to the Town Board. Residents from Oakhill Road, 199th Street and Parkview Lane were in attendance questioning the proposed Non Motorized Multi - Purpose Trail from County 52, into Wm O'Brien State Park. A letter was read from John Merthan questioning the status of a separate trail on County 52 and what is the township expecting to acquire to connect to the access to Wm O'Brien State Park. The residents were informed the plans for County 52 does not have a separate trail and the township is not proposing any trail on residents property and the easement is already recorded on the deeds. Mr Daniel Waczak questioned why the property owners were not notified regarding the proposed Multi -Purpose Trail if the township must acquire property to connect the trail. He also stated he was not in favor of this trail as it is next to his residence. The minutes of the February 18, 1997 Town Board meeting were read stating to approve to acquire a easement from County 52 to the WM O'Brien State Park access on 199th Street for a Non Motorized Multi -Purpose Trail. The board agreed the township does not have to acquire property for this trail. Mr Kevin Nickelson made a motion to reconsider the motion made February 18, 1997 and delete that portion about acquiring land that the township does not need for a easement, but Mr Nickelson is in favor of a trail. Robert Jensen seconded the motion and motion adopted unanimously. The citizens were informed the Park will have hearings and present it to the public. The board directed the clerk to contact the Park Manager and ask him to attend the April 15, 1997 Town Board meeting and notify, Merthans, Waczaks and Engstroms about this meeting and also put an article in the Country Messenger. page 3 Marine -On -St -Croix Water Management/Dean Lindgren Mr Lindgren informed the Town Board that a body of water known as Twin Lakes is threatening three pieces of property due to high water and he felt that a water problem that occurs within a township, should be paid by that township. Mr Lindgren felt this was May Township's problem and not the rest of the Water Management. Mr Lindgren also felt Twin Lakes was not a Regional Water of Importance. Mr Nordin informed the board he had received a fax from Mark Doneux, Washington Soil and Water Conservation District and he states that Twin Lakes is a water of Regional Importance, because Square Lake's Watershed is also a part of Twin Lakes Watershed. The Marine Water Management Organization will hold a meeting on March 24th or 25th, 1997 and it was agreed Mr Robert Jensen would attend this meeting. Kim Hough/Softball Coordinator Ms Kim Hough, Softball Coordinator informed the board the Modified Pitch Program has 13 teams and approximately 159 players, ranging in the ages of 1st grade to grade 12. She expressed the need for storage space for equipment, satellites for the T Field and the field on Olinda Trail and more maintenance on the fields. It was agreed that the clerk would contact Mr John Morrison about the maintenance and the needed sod cutting on the fields. Dennis Seefeldt made a motion to provide $600.00 for the Modified Pitch Program. Kevin Nickelson seconded the motion and motion adopted unanimously. Road Committee/Kevin Nickelson Mr Nickelson report that a Road Inspection will be conducted on April 5, 1997 at 12:30 p.m. Mr Larry Carlson's terms has expired on the Road Committee and Mr Bill Ruddy is a new member of the committee. Mr Nickelson informed the board the need for a addition on the Maintenance Garage of approximately 50 x 50. He informed the board if the addition is built, the township may not be able to do the complete 1997 Road Project as some funding was to be funded by the Road and Bridge Fund. Mr Tom Prew was informed to have figures on the addition for the garage for the April 1, 1997 Town Board meeting. Page 4 Turn Arounds For Township Vehicles Mr Nickelson reported that Mr Jemelka had informed him that a new law is in effect that you must not back up a vehicle over 75 feet unless you have another person in attendance and the township vehicles back up and turn around in residents driveways. Mr Nickelson questioned if the township could purchase property or condemn property for turn arounds. Mr Hebert, Attorney stated the township may be able to vacate some of these streets. It was agreed to discuss each of these areas individually. Mr Nickelson also informed the board the township maintains two small sections of road off of 205th Street, namely, Williams and Winterlin access. It was agreed the township would not pave these sections and neither would be assessed for the bituminous surfacing. Mr Nickelson stated that Mr Jemelka, Grader Operator had informed Mr Nickelson that the grader has 9200 hours and is eight years old and the township should be considering a replacement of the grader. Mr Nickelson reported on new and used ditch mowers and price quotes. No decision was made on the purchase of this equipment. Watershed Mr Blair Joselyn reviewed the Joint Powers Agreement for the newly established watershed and name preference for the new watershed. Mr Joselyn stated the local unit would select one Commissioner and the remaining elected or appointed by the local units. Kevin Nickelson the township representative for the Forest Lake Water Management Organization informed the Town Board he was resigning form the Forest Lake Water Management Organization. Kevin Nickelson made a motion to appoint Mr Robert Jensen to the Forest Lake Water Management Organization. Paul Rasmussen seconded the motion .and motion adopted unanimously. Growth Management Task Force Committee Mr Joselyn, Chairman of the Growth Management Task Force informed the Town Board a meeting shall be held on April 22, 1997 at 7:00 p.m. This meeting is proposed to inform the new members on the Town Board about this committee. page 5 Weed Inspector Paul Rasmussen made a motion to appoint Mr Frank Langer, Weed Inspector for the year of 1997. Kevin Nickelson seconded the motion and motion adopted unanimously. Legal Paper Paul Rasmussen made a motion to designate the Country Messenger as the Legal Paper for the year of 1997. Dennis Seefeldt seconded the motion and motion adopted unanimously. Depository Kevin Nickelson made a motion to designate the Security State Bank the depository for the year of 1997. Robert Jensen seconded the motion and motion adopted unanimously. Hazardous Waste Dennis Seefeldt made a motion to sign the License to Use Real Property for the Hazardous Waste Collection for Saturday, July 19, 1997 from 9:00 a.m. until 1:00 p.m. Paul Rasmussen seconded the motion and motion adopted unanimously. Outlot D, Goose Lake Woods Kevin Nickelson made a motion to offer, Outlot D, Goose Lake Woods to Mr and Ms Gene Hinz for the amount of $450.00 as this abuts their parcel of land. This offer is only in effect until, June 1, 1997. Paul Rasmussen seconded the motion and motion adopted unanimously. Forest Lake Youth Service Bureau Charles Nordin made a motion to purchase the Service Agreement with Forest Lake Youth Service Bureau in the amount of $4200.00. Dennis Seefelt seconded the motion and motion adopted unanimously. Thomas Prew, Township Engineer The Town Board questioned, Mr Prew if TKDA could provide Architectural Plans for Option 1 for the addition to the Fire Hall for the amount of $600.00, a quote from another firm which was obtained by the Fire Chief. Mr David Hebert, Attorney and the Engineer questioned who would oversee the project, such as structural engineering and architectural if the township would use the firm that was obtained by the Fire Chief. page 6 It was agreed that TKDA would provide a cost estimate for Architectural Plans for Option 1 for the Fire Hall and figures for a bond issue to be presented at the April 15, 1997 Town Board meeting. Kevin Nickelson made a motion to approve the final payment for Bacon Electric of $1240.00 for the Skating Facility. Robert Jensen seconded the motion and motion adopted unanimously. Mr Prew informed the Town Board that Washington County are not bidding for Seal Coating and Crack Sealing this year. Mr Prew would secure quotes for Seal Coating the parking lot of the Community Center and Crack Sealing, Mayberry/Lofton and any other streets with additional cracks. Williamsburg Plat Paul Rasmussen made a motion for a extension of the Letter of Credit for Williamsburg Plat in the amount of $38,130.00 for one year. Robert Jensen seconded the motion and motion adopted unanimously. Grading and Restoration of the Community Center Grounds Mr Prew informed the Town Board that the bidding for the Skating Facility and Well did not include the restoration of the grounds. Mr Dennis Seefeldt would secure quotes for the grading and restoration of the grounds and oversee the project. Resident Guides Charles Nordin made a motion to order five hundred (500) Resident Guides at the cost of $2.00 a piece. Paul Rasmussen seconded and adopted unanimously. Investment Reports The Town Board requested that the Treasurer present a quarterly investment report and two supervisors would meet with Colleen Firkus to review the investments this week. Recycling Grant Paul Rasmussen made a motion to Recycling Distribution. Dennis motion adopted unanimously. D to s terson New Scan a Town hip Clerk sign the Drop Off Center Seefeldt seconded the motion and