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4-15-97 tbApril 15, 1997 The regular monthly meeting of the Town Board was called to order by Chairman, Charles Nordin. The following Board Members were present: Charles Nordin, Chairman, Paul Rasmussen Vice Chairman, Robert Jensen, Kevin Nickelson and Dennis Seefeldt. Consent Agenda Paul Rasmussen made a motion to approve the following consent agenda. 1. Call to order 2. Clerk's minutes have been presented for 03/18/97 and 04/01/97 Town Board and 04/01/97 Planning Commission. 3. Treasurer's report Balance March 1, 1997 $983,523.29 Receipts 10,897.70 Expenditures 54,450.18 Adjustments/Deposit Slips - 17.50 Balance March 31, 1997 $939,953.31 4. Payment of April Expenditures 5. Adjournment Dennis Seefeldt seconded the motion and motion adopted unanimously. Fire Chief/Steve Spence Steve Spence presented a proposal for Design Development Plans and Outline Specifications for addition to Scandia Fire Department. The fee for architectural services were approximately $1500.00 to $2000.00. Jeffery House/Cartway Jeffery House reported that he had meet with Richard Jensen regarding the possibility of the cartway Mr House needed for access to his property. He stated Mr Jensen would notify him about his decision as soon as possible. Mr. House would negotiate with Mr. Jensen and if this is not possible, Mr. Jensen would prepare a petition to acquire the land. Mr. House would be on the May 6, 1997 Town Board agenda. April 15, 1997 Page 2 Park and Recreation/Mike White Mike White was requesting the horse pits be removed by the Community Center. Paul Rasmussen made a motion to eliminate the horse shoe pits by the Community Center. Robert Jensen seconded the motion and motion adopted unanimously. Robert Jensen made a motion to move the present walkway by the Warming House to the Lions Park which is township property. Kevin Nickelson seconded the motion and motion adopted unanimously. Road Committee/Kevin Nickelson Kevin Nickelson made a motion not to consider the addition to the Maintenance Garage, but to consider the addition in 1998. Paul Rasmussen seconded the motion and motion adopted unanimously. The board directed the township office to check on the cost of the installation of a street light on the corner of Lofton Avenue and Highway 97. Kevin Nickelson made a report on the inspection of the township roads. He reported Pillar Road must have ditching and gravel this year. Multi -Use Trail/Wm O'Brien Mr. George Terzich, Manager of the Wm O'Brien Park was present to answer questions on the Multi -Use Trail. Mr. Terzich explained the Park and Recreation Committee had done a survey on recreation facilities and the number one prioritiy was Hiking and Nature Trails. The two most affected property owners were in attendance, Mr. John Merthan and Mr. Daniel Waczak. Mr. Terzich informed the audience that the State will do a study on developing the trail and there alsois a possibility of a public hearing on this item. Berry Sutherland/Addition To Community Center Kitchen Berry Sutherland and Tom Obst presented plans for a addition/remodel of the Community Center kitchen. April 15, 1997 Page 2 Paul Rasmussen made a motion to discuss the proposal with the new Engineering Firm for the township and have cost figures for the 1998 budget meeting. Robert Jensen seconded the motion and motion adopted unanimously. John Olsen/Screening By Residence John Olsen discussed landscape between his residence and the Fire Hall. He suggested nine 12 foot birch trees and bushes. Dennis Seefeldt would review this item and cost figures and report on this matter at the May 20, 1997 Town Board meeting. Clifford Schlenker Mr Clifford Schlenker questioned the Town Board if they would reconsider the motion made about being able to keep horses in the pole shed that was built 60 feet from the property line. He stated he could take off 100 feet to the north of the shed and add another 200 feet to the other side of the building. The Town Board informed Mr Schlenker that this is totally against what the Planning Commission did in August and this would set a precedence and also by adding to the other side of the building would make no difference. Mr Schlenker was also informed that the hardship was totally imposed by himself as it was not placed in the right area and he had agreed this building would not house animals when he applied for a building permit. The township ordinance states a building to house animals, shall be 100 feet from the property line. Tim Larkev Usaae Of Communitv Center Well Paul Rasmussen made a motion to allow Tim Larkey to use the Community Center well at $25.00 per month for Mobile Steam cleaning Service, pending total completion of the well. Resident Guides Robert Jensen made a motion to order one thousand updated Residence Guides at the cost of $2,000.00. Paul Rasmussen seconded the motion and motion adopted unanimously. Restoration and Landscaping For Community Center Grounds Dennis Seefeldt Dennis Seefeldt reported the completed project for restoration of the grounds, landscaping, sheet boards and painting of boards is approximately $16,652.55. April 15, 1997 Page 4 Paul Rasmussen made a motion to accept the ground restoration project for approximate $16,000.00 with the combination of seeding or sodding with discretion of seeding or bare ground on the pleasure rink. Charles Nordin seconded the motion and motion adopted unanimously. Sidewalk By Warming House/Mike White Mike White presented a drawing for a proposed sidewalks by the Warming House. Kevin Nickelson made a motion to accept the bid from Jim Schneider, Concrete and Masonry Contracting in the amount of $4575.00. Paul Rasmussen seconded the motion and motion adopted unanimously. Tom Prew/Township Engineer Mr. Tom Prew reviewed the bids for the 1997 Road Improvement Project and the lowest bidder was Tower Asphalt for the amount of $644,146.00. Mr. Ralph Brown a residence on 182nd Street was questioning the status of the turn around on his property and that the township does not have a easement for the turn around. Mr. Brown was informed this matter will be taken care of by the township. The bond was reviewed by Kevin Nickelson and it was the consensus of the Town Board to bond in the amount of $700,000.00. Robert Jensen made a motion to award the bid to Tower Asphalt in the amount of $644,146.00 for the 1997 Road Improvement Project and adopt the Resolution Accepting The Bid with the changes. Paul Rasmussen seconded the motion and motion adopted unanimously. The well capacity was reviewed by the Engineer and a discussion was held regarding the possibility of holding tanks for the Fire Department. Tom Prew was directed to acquire a cost estimate for a 6,000 and 10,000 gallon holding tanks and a cost estimate to increase the well capacity pumping to 200 gallons per minute. Steve Spence would report with figures on the amount of water needed by the Fire Department. The board agreed to table the architectural design for 30 days until the new Engineering Firm contracted has been completed. April 15, 1997 Page 5 Paul Rasmussen made a motion to approve the installation of gas lines along Oakhill Road by Northern States Power. Robert Jensen seconded the motion and motion adopted unanimously. Dennis Seefeldt made a motion to approve the installation of telephone cable involved with the County 52 Road Project for GTE. Robert Jensen seconded the motion and motion adopted unanimously. Paul Rasmussen made a motion to approve the partial payment for Manship Plumbing in the amount of $7,310.00 for electrical work in connection with the well. Dennis Seefeldt seconded the motion and motion adopted unanimously. Cleaner For Community Center/Jeannie Swenson Paul Rasmussen made a motion to hire Jeannie Swenson, temporary part-time cleaner for the Community Center at $15.00 per hour. Ms. Swenson must supply the township with a Certificate of Insurance. Robert Jensen seconded the motion and adopted unanimously. Chem Lawn Service Paul Rasmussen made a motion to sign the contract with Chem Lawn Service for broadleaf weed control in May. Robert Jensen seconded the motion and motion adopted unanimously. 1997 Tax Rolls Kevin Nickelson made a motion to purchase the 1997 Tax Rolls from Washington County. Dennis Seefeldt seconded the motion and motion adopted unanimously. Forest Lake Youth Service Bureau David Hebert, Township Attorney Service Bureau Service Agreement the agreement is signed. Malt Liquor License reported the Forest Lake Youth must have some changes, before Paul Rasmussen made a motion to sign the Malt Liquor License for the Scandia Softball Team for tournament to be held on June 27, 28, and 29, 1997. Kevin Nickelson seconded the motion and motion adopted unanimously. April 15, 1997 Page 6 Plannina and Zonina Consultant Agreement Dennis Seefeldt made a motion to sign the agreement with Washington County Department of Health, Environment and Land Management for Planning and Zoning Consultant from April 8, 1997 to December 31, 1997. Robert Jensen seconded the motion and motion adopted unanimously. Carnelian -Marine Watershed District Paul Rasmussen made a motion to nominate the following for the position on the Carnelian -Marine Watershed District: David Brown, Michael White and Steve Poytner. Public Hearing For 1997 Road Improvement Tom Prew, Township Engineer reported the need for another Public Hearing for the 1997 Road Improvement do to the addition of bituminous surfacing on 182nd Street. This hearing shall be on May 20, 1997. Kevin Nickelson/Issues Regarding Enciineerinq Kevin Nickelson informed the Town Board he had meet with Bonestroo, Rosene, Anderlik and Associates and they are not interested in doing the 1997 Road Improvement Project as this has been started by TKDA and should be completed by TKDA. Mr. Nickelson informed the Town Board the following should be completed by Tom Prew, Township Engineer: Mayberry/Lofton, Oakhill Street Lighting, quote on holding tanks for the Fire Department and the problem on Orwell by Earl Erickson residence. The township office would contact Bonestroo, Rosene, Anderlik and Associates regarding the contract for Engineering. Dolores son New Scand°a Township Clerk