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6-17-97 tbJune 17, 1997 New Scandia Town Board meeting was called to order by Chairman, Charles Nordin. The following Board Members were also present: Charles Nordin, Chairman, Paul Rasmussen, Vice Chairman, Kevin Nickelson, Robert Jensen and Dennis Seefeldt. Consent Agenda Paul Rasmussen made a motion to approve the following consent agenda with corrections and additions: (1) Call to order (2) Clerk's minutes have been presented for 05/20/97, 05/27/97, 06/03/97 and 06/03/97 Planning Commission. (3) Treasurer's report Balance May 1, 1997 $888,590.36 Receipts 98,027.93 Expenditures 78,076.99 Balance May 30, 1997 $908,541.30 (4) Payment of June vouchers (5) Motion to approve wetland banking proposal for Bruce Swenson (6) Adjournment Corrections: June 3, 1997 Planning Commission, The following. addition to Curt Kees Minor Subdivision request: A public road would have to be built to township standards before the�26 acres can be developed. Kevin Nickelson informed the board that Gwen McCurdy did not accept the part-time position and the first person who was hired for the part-time position of the Skating Facility was hired for the position. Robert Jensen questioned the cleaning position and the clerk shall request a endorsement of the insurance regarding coverage. Kevin Nickelson seconded the motion and motion adopted unanimously. June 17, 1997 page 2 Jovice Kramer Ms. Kramer presented a letter questioning the Town Board's position on the Public Hearing for Ms. Kramer that was held on June 3, 1997 and she asked if the board would reconsider her request. Dennis Seefeldt made a motion to reconsider the variance request by Ms. Joyce Kramer and the Town Board shall make a site visit of the property on June 3, 1997 at 6:30 p.m. Kevin Nickelson seconded the motion and motion adopted unanimously. Steve Spence/Fire Chief The water supply was reviewed by Mr. Spence and he informed the Town Board the need of at least 300 gallons per minute. Robert Jensen made a motion to instruct the Township Engineer, Tom Peterson to comply all information regarding wells, reservoirs, etc. with a special meeting to be held on August 12 at 7:00 p.m., 1997 at the Scandia Community Center. Paul Rasmussen seconded the motion and motion adopted unanimously. Parks and Recreation Chairman, Charles Nordin informed the public that the issue of ramps on the Skating Facility must be removed due to the liability and the increase of the insurance premium. Paul Brohaugh, Lindstrom, MN informed the Town Board he was the spokesman for the group of skate boarders and expressed his concerns for the need of a place for the skateboarders. The clerk read a letter from Underwriter, Steve Hansen with Berkley Risk Services, Inc. stating he was informed by loss control representative the area designated by the Town for permitted skateboarding contained some equipment which appeared to be brought in by skateboarders. The use of homemade equipment should be prohibited and if the town decide to implement all of the loss control guidelines and proceed with the implementation of a facility with equipment, the premium charge could range from and additional $7,500.00 to $10,000.00 annually. Due to the potential for injury, a $5,000.00 deductible per occurrence for claims eminating from skateboarding operation and limit the annual amount of liability to $600,000.00 for all claims resulting from skateboarding. Mr. Hanson stated these are some of the major issues the Town must consider when contemplating a skateboard facility with equipment. June 17, 1997 page 3 The skateboarders were informed that there is a Skating Facility in Roseville, that allow jumps. The skateboarders were also informed maybe there would be a possibility that the parents could fund the insurance or provide a sponsorship and that the Township could not afford to provide the extra insurance cost plus equipment and monitoring of the facility. Robert Jensen made a motion to enforce the Township rules of no structures on the township property, because of the insurance and liability. Kevin Nickelson seconded the motion and motion adopted unanimously. Kevin Nickelson, yes, Robert Jensen, yes, Dennis Seefeldt, yes and Charles Nordin, yes. Paul Rasmussen, abstained. Motion adopted. The skateboarders were informed the Township Board is open to any discussion on this issue. Shirley Sova/Non Motorized Trail To Wm O'Brien State Park Ms. Shirley Sova member of the Park and Recreation Committee read a letter from the Park and Recreation requesting the Wm O'Brien State Park to construct a trail from the park's easement on 199th Street. Ms. Sova and residents in attendance were requesting the Township to construct a trail from the approach of 199th Street to the easement of Wm O'Brien State Park. Ms. Sova stated the park would not designate a trail unless the township would designate a trail. The Town Board informed Ms. Sova and the residents that there would be a Public Hearing on this issue, so persons could voice their opinions. Paul Rasmussen made a motion to appoint, Charles Nordin and Paul Rasmussen to meet with the Park Representatives to discuss this issue. Robert Jensen seconded the motion and motion adopted unanimously. Robert Jensen made a motion to accept the quote from Peterson Excavating to move two of the cement picnic tables from Gammel Garden to the Bone Lake Park and one be placed at the Big Lake School site property for the amount $458.00. Kevin Nickelson seconded the motion and motion adopted unanimously. Mike White requested that the Park and Recreation review all Major and Minor Subdivision before the Public Hearings are held at the Township level, so the Park and Recreation could have input on park land and trails. Mike White requested to hire a temporary part time person to install the borders for the playground equipment. It was agreed to contact the persons who worked temporary as the skating rink attendant. June 17, 1997 page 4 Robert Jensen made a motion that Mr. Dan Booren install the boards around the skating facility for approximately $500.00. Paul Rasmussen seconded the motion and motion adopted unanimously. Mike White asked if the Chairman of the Park and Recreation could be increased from $15.00 to $30.00 per meeting. No action taken. David Hawkinson Fire Relief Association Mr. David Hawkinson reviewed the annual treasurers report for the 1996 New Scandia Township Firefighters Relief Association. The association was requesting a increase from $900.00 per year of service to $1,000.00 per year. Robert Jensen made a motion to increase the benefit of Firefighters Relief Association to $1,000.00 per year and to match the State Aid for the Relief Association in the amount of $10,000.00. Mr. Jensen rescinded his motion as follows: To increase the benefit of Firefighters Relief Association from $900.00 per year of service to $1,000.00 per service. Paul Rasmussen seconded the motion and motion adopted unanimously. Russell Jackson/Peter Vodenka/Minor Subdivision Kevin Nickelson made a motion to wavier the Minor Subdivision requirement to add 1.25 acres to Peter Vodenka from the Russell Jackson parcel. Robert Jensen seconded the motion and motion adopted unanimously. Resolution to Designate 213th Street and 235th Street as Public Streets Paul Rasmussen made a motion to accept the Resolution No. 6-17-97 with correction to designate 213th Street and 235th Street as public roads and instruct the Washington County Surveyors Office to add these streets to the official New Scandia Township public street map. Robert Jensen seconded the motion and motion adopted unanimously. Township Engineer/Tom Peterson Mr. Tom Peterson informed the Township Board that the following streets were in need of seal coating: Lofton Court, Kirk Avenue, 197th Street and the Scandia Community parking lot. The following streets need patching: Olinda Lane, Oland, Orwell June 17, 1997 page 5 Court. The Board agreed the Township should have a bid proposal for crack sealing and seal coating. Tom Peterson, Township Engineer and Kevin Nickelson, Road Supervisor would review the streets and a bid proposal will be prepared. Northern States Gas Mains On Lofton Avenue Paul Rasmussen made a motion to approve the installation of gas mains by Northern States Power/Gas on Lofton Avenue. Dennis Seefeldt seconded the motion and motion adopted unanimously. GTE Phone Company Buried Telephone Service Dennis Seefeldt made a motion to approve the installation of buried telephone service on 220th and the corner of Olinda Trail. Kevin Nickelson seconded the motion and motion adopted unanimously. Malt Liquor License Paul Rasmussen made a motion to approve the Malt Liquor License for Scandia/Marine Lions for Taco Days on September 6, 1997. Robert Jensen seconded the motion and motion adopted unanimously. Representative For Gravel Pit Inspection Kevin Nickelson made a motion to appoint Dennis Seefeldt as the representative from the Town Board for gravel pit inspections. Robert Jensen seconded the motion and motion adopted unanimously. Employment Agreement/Revise Notification On Vacation The Board made the decision, if a employee requests more then one week vacation at a time the employee must present the amount of time to be taken to the Town Board two weeks prior of the vacation time request. Community Information Meeting Robert Jensen made a motion to mail approximately 1750 post cards to inform property owners of the proposed New Scandia Township Comprehensive Plan on July 17, 1997 at 7:00 p.m. not to exceed the cost of $400.00. Kevin Nickelson seconded the motion adopted unanimously. Computer Software Paul Rasmussen made a motion to approve the purchase of Computer Software and Training in the amount of $306.50 for information request from the Planning Commission on Public Hearings. June 17, 1997 page 6 Kevin Nickelson seconded the motion and motion adopted unanimously. Oak Wilt Control In Wm O'Brien State Park Dennis Seefeldt made a motion to send a letter to Sarah Vast, Resource Specialist, Minnesota Department of Natural Resources Metro Region requesting that Wm O'Brien State Park participate in the oak wilt control and offering the park assistance in oak wilt management. Kevin Nickelson seconded the motion and motion adopted unanimously. Repair of Well By Maintenance Garage Kevin Nickelson made a motion to cap the well by the maintenance garage. Paul Rasmussen seconded the motion. Discussion, Mr. Nickelson stated he was concerned by potential source of contamination. Some Board Members felt the cost for repair and capping the well were approximately the same cost and that a back up well should be considered. Robert Jensen, yes, Dennis Seefeldt, yes, Paul Rasmussen, yes and Charles Nordin, yes. Kevin Nickelson opposed. Motion failed. Robert Jensen mad a motion to repair the well. Paul Rasmussen seconded the motion. Robert Jensen, yes, Dennis Seefeldt, yes Paul Rasmussen, yes and Charles Nordin, yes. Kevin Nickelson, opposed. Motion adopted. 1997 Road Improvement Litigation and Arbitrage Certificate Paul Rasmussen made a motion to sign the Litigation and Arbitrage Certificate for the 1997 Road Improvement Project for bonding purposes. Dennis Seefeldt seconded the motion and motion adopted unanimously. Dolores Peterson 4e Nw Scandi Township Clerk