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7-21-98 tbJuly 21, 1998 The regular meeting of New Scandia Town Board was called to order by Chairman, Dennis Seefeldt. The following Board Members were also present: Chairman, Dennis Seefeldt, Vice Chairman, Paul Rasmussen, Robert Jensen, Kevin Nickelson and Bruce McConoughey. Consent Agenda Paul Rasmussen made a motion to approve the following consent agenda with the corrections. 1. Call to order 2. Clerk's minutes have been presented for 6/9/98, 6/16/98 and 7/7/98 Town Board. Planning Commission 6/2/98 and 7/7/98. 3. Approval of Treasurer's Report Balance June 1, 1998 $1,208,673.69 Receipts 14,279.15 Expenditures 118,733.45 Adjustments/3 void checks 2,921.84 Balance $1,107,141.23 4. Approval of July vouchers 5. Adjournment Captain McGlothin Captain McGlothin reported the contract with the U. S. West Tower on Scandia Trail is almost completed, but there still is a problem receiving calls from the northeastern corner of the township. Steve Spence/Fire Chief Mr. Spence presented a bid in the amount of $5234.00 for replace of faced block below the grade and sidewalk replaced in front of service door. Mr. Spence was directed to receive another formal bid proposal. Mr. Spence also discussed the addition of siren's for storm warnings in other areas for the township. The question was asked if the township has a formal Disaster Policy and Mr. Spence was informed to contact Sue Glaser, Washington County about the Washington County Plan. page 2 of 2 David Hawkinson/Fire Relief Association Robert Jensen made a motion to increase the Pension Plan for the New Scandia Fire and Rescue Department in the amount of $1,000.00 per year of service to $1,100.00 per year of service. Bruce McConoughey seconded the motion and motion adopted unanimously. Mike White/Park and Recreation Committee Mr. White meet with Mr_ Douglas Holm, Loss Control Service Coordinator with Berkley Risk Services and Mr. Holm approve the plans for ramps that are to be built for the Skate Boarders. David Hebert/Township Attorney Paul Rasmussen made a motion to approve the lot adjustment and wavier the minor subdivision for Elim Lutheran Church and Erickson Garage as proposed by David Hebert, Township Attorney. Robert Jensen seconded the motion and motion adopted unanimously. Tom Peterson/Township Engineer Mr. Peterson reported he had met with John Donavin, Orwell Avenue, regarding the catch basin to be installed to correct the problem with drainage on the Earl Erickson property. Mr. Donavin was agreeable and had no problem with the installation. Mr. Peterson stated the cost would be approximately $4,000.00 to $5,000.00. The Town Board authorized Mr. Peterson to acquire bids for the installation. Colleen Firkus/Treasurer Report Ms. Firkus reported the fund balances in all the accounts except the Park Fund have stayed level and Ms. Firkus recommended the transfer of $20,000.00 from the General Fund to the Park Fund. Paul Rasmussen made a motion to General Fund to the Park Fund. and motion adopted unanimously. transfer $20,000.00 from the Robert Jensen seconded the motion Mr. Al Goodman submitted the following fees for the position of Building Inspector: 1) 70 to 80 % of the permit fees 2) 100% of any required plan review. Mr. Goodman stated these fees are normally charged by contract inspectors. The clerk reported the township could hire Mr. Goodman as a Independent Contractor with no added charge to the township insurance. Robert Jensen made a motion to instruct Mr. David Hebert, Township Attorney to prepare a contract proposal for the Township and Mr. Al Goodman as a Independent Contractor. Bruce page 3 of 3 McConoughey seconded the motion and motion adopted unanimously. Jeffery Youngguist Variance Kevin Nickelson made a motion to grant a extension to Mr. Jeffery Youngquist for the variance that was denied on July 7, 1998 and that Mr. Youngquist has until the September Planning Commission to present a different proposal. Paul Rasmussen seconded the motion and motion adopted unanimously. Richard Bradley The Town Board directed Mr. Al Goodman to issue a citation to Mr. Richard Bradley as he is in violation of the Township Ordinances. Kevin Nickelson/Road Supervisor Mr. Nickelson reported the Road Committee suggested the township purchase a 3/4 ton V8, 4 wheel drive pick-up with a plow and approximately a 1993 in the amount of approximately $15,000.00 to $16,000.00. Mr. Jensen suggested that Mr. Nickelson check into a new unit, but Mr. Nickelson stated due to the few miles that the township put on the truck yearly it was suggested to purchase a used vehicle. Robert Jensen made a motion to authorize Mr. Nickelson to look at used vehicles without a plow and purchase the plow separately and also to check on new vehicles. Paul Rasmussen seconded the motion and motion adopted unanimously. Mr. Nickelson listed the following streets for the 1999 Road Project: 1) Maxwill, 196th to the dead end,Lakamaga east to the dead end and 205th Street east of Maxwilll to the dead end; 2) Meadowbrook 97 to Mayberry; 3) Mayberry to 205th Street, 205th Street to Lofton; 4) 220th Street from County 3 to 95; 4) Peabody; 5) Pomroy; 6) Bliss Addition. The mileage for the project is approximately 8 miles. Mr. Tom Peterson would estimate the cost of the project and time lines for the project. Letter From Metropolitan Council The Metropolitan Council determined that the Comprehensive Plan did not include information regarding on site requirements and lacked information of an on -site management system. Mr. Seefeldt informed the Town Board that Peggy Reichert informed Mr. Seefeldt that the Washington County will prepare a formal agreement specifying that the County will be responsible for establishing a staged program implementation to monitor existing systems within the County. page 4 of 4 Auoointment Of Election Judges Bruce McConoughey made a motion to appoint the following Election Judges for the September and November Election. Patti Funni, Judy Woodhouse, Dalene Waskey, 'Vivian Westermeier, Nancy Hermes, Judy Rydeen, Gary Hogle, Ernest Hadlich, Edith Hadlich, Kathy Carlisle, Shirley Ahlm. Kevin Nickelson seconded the motion and motion adopted unanimously. Weekly Rental Property On Bone Lake/James Lackus Paul Rasmussen made a motion to send a letter to James Lackus regarding the rental property on Bone Lake and outline some restrictions for rental. Kevin Nickelson seconded the motion and motion adopted unanimously. Zoning Ordinance Committee Kevin Nickelson made a motion to appoint the Planning Commission, Dennis Seefeldt and Bruce McConoughey to the Zoning Ordinance Committee. Robert Jensen seconded the motion and motion adopted unanimously. Development In Chisago County/240th Street Mr. Seefeldt informed the Town Board that he will meet with LaVayne Dupslaff, Chairman. of Franconia Township and the Developer regarding the proposed plat of 110 acres and the entrance to the plat will be on 240th Street. Two acres of this plat is in New Scandia Township and it was agreed this plat shall be reviewed by the Planning Commission. Grading and Culvert Problems A discussion was held regarding grading problems on 191th Street and some culverts that where cleaned out in the Bliss Addition my the Grader Operator and also the grass cutting along township roads. The Supervisors would view these areas. Self Storage Rental Paul Rasmussen made a motion to sign the Self Storage Rental Agreement with Scandia Self Storage in the amount of $60.00 per month. Bruce McConoughey seconded the motion and motion adopted unanimously. Uptown Sewer Usage Fees A letter was received from Skip Stromberg addressing fees for the Uptown Sewer System. Mr. Seefeldt will contact Mr. Stromberg and page 5 of 5 request a letter to change the percent usage for the users and this letter must be signed by all the users. Letter To Area Residents Paul Rasmussen made a motion the Town Board sign the letter to area residents and be mailed to respective property owners. Dennis Seefeldt seconded the motion and motion adopted unanimously. False Alarms Ordinance No. 63 Kevin Nickelson made a motion to adopt False Alarms Ordinance No. 63. Bruce McConoughey seconded the motion and motion adopted unanimously. Tax Forfeited Land Robert Jensen made a motion to convey the following forfeited land parcels to New Scandia Township for road easements: Outlot A, Lundgren Heights. Bliss Plat 1st Division, Part of Lot 23, Lot 5 and Bliss Plat 1st Division, N 1/2 of Lot 24, Block 5. New Water Management Organization Budget Mr. Robert Jensen presented the budget for 1999 for the New Water Management Organization in the amount of $127,900.00 and New Scandia Township share would be 200. Paul Rasmussen made a motion to tentatively accept the concept of the New Water Management Organization budget in the amount of $127,900.00. Kevin Nickelson seconded the motion and motion adopted unanimously. Bonneyview Two Amended Development Agreement Kevin Nickelson made a motion to approve the amended Development Agreement for Bonneyview Two. Paul Rasmussen seconded the motion and motion adopted unanimously. Dolores erson New Scan is Township Clerk