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10-19-99 tbOctober 19, 1999 The regular New Scandia Town Board meeting was called to order by Chairman, Dennis Seefeldt. The following Board Members were present: Dennis Seefeldt, Chairman, Paul Rasmussen, Vice Chairman, Robert Jensen, Michael Hinz and Bruce McConoughey. Paul Rasmussen made a motion to approve the following consent agenda: Consent Agenda 1. Call to order 2. Clerk's minutes have been presented for Planning Commission for 09/7/99 and 09/15/99, 09/21/99 and 09/24/99 Town Board 3. Approval of Treasurer's report Balance September 1, 1999 $1,831,553.06 Receipts 35,668.03 Expenditures 390,240.48 Adjustments -3.52 Balance September 30, 1999 $1,476,977.09 4. Approval of October vouchers 5. Adjournment Michael Hinz seconded the motion with the following addition: Include the minutes from the emergency meeting held on October 11, 1999 in the consent agenda. Motion adopted unanimously. Assessment Hearing For 1999 Road Project Township Attorney, David Hebert opened the Assessment Hearing explaining the procedure that is followed for a Bituminous Surfacing Project. The following property owners protested their assessment: (1) Allen and Janet Brown, Geo Code 11-032-20-41-0001. The property was assessed on Peabody Trail and they stated there is no access on Peabody Trail (2) Frank Slater, Geo Code 20-032-20-41-0002. Mr. Slater stated in his letter that this is a outlot and not a buildable site due to wetlands (3) Harold and Cindy Johnson, Geo Code 31-032-20-11-0011, 0010, 0005, 0004, 0003, 0002, and 0001. Mr. Johnson stated he was proposing to give each of his children one of these lots and that the township was combining these logs. Township Attorney, David Hebert informed Mr. Johnson in the case of two (2) or more contiguous page 2 lots or parcels cannot be considered as separate parcels and to build on these parcels they must be combined. Mr. Johnson would be supplied with a copy of that information from the New Scandia Township Development Code. (4) Mark Schlenker, Geo Code 13-032-20-22-0005. Mr. Schlenker stated the septic system for parcel one is on parcel two and parcel two would be under 5 acres. (5) John Wittenberg, Geo Code 31-032-20-11-0077. Mr. Wittenberg stated that his residence is on 31-032- 20-01-0082 and 0083. Mr. Wittenberg feels that this lot is not buildable. (6) Shirley Nystrom, Rita Kotrba, Geo Gode 31-032-20-14- 0005 and 0030. Ms. Nystrom and Ms. Kotrba sent a letter stating these lots would be nonbuildable. (7) Shirley Nagle, Geo Code 31-032-20-11-0024. Ms. Nagle stated this parcel has a lot of wetland and would be nonbuildable. (8) Washington County Parks/James Luger, Geo Code 31-032-20- 41-0001 and 31-032-20-42-0002. Mr. Luger stated that 185th Street would never be used for a entrance to the park or would there be any houses built on the property. (9) Wallace Magnuson Geo Code 16-032-20-34-0001. Mr. Magnuson stated he had been assessed for four parcels and wanted to know with the zoning if he could subdivide the property into four parcels. He was informed there would be various ways he could subdivide the property. A cluster development could be possible and then he could receive a bonus and receive eight parcels. (10)David Herber, Geo Gode 31-032-20-14-0066. Mr. Herber had been assessed one parcel on 190th Street and therefore his parcel should have one half assessment. Copies of the letters protesting the assessment are on file under the 1999 Road Project. Mr. Seefeldt closed the Public Hearing for further comment. Paul Rasmussen made a motion to meet at 6:00 p.m. on November 2, 1999 to review and make a decision on the protested assessments. Robert Jensen seconded the motion and motion adopted unanimously. page 3 Fire Chief/Steve Spence Mr. Spence stated the specifications for the pumper are completed and that there is only one correction on the specifications. He has four vendors that are interested to bid on the pumper and that it takes approximately nine to ten months for delivery. Paul Rasmussen made a motion to advertise for bids for the Pumper for the New Scandia Fire and Rescue Department and that the bid opening for December 14th at 10:00 A.M. and that the bid be awarded on December 21, 1999. A partial payment must be submitted to the bidder when the order placed. Michael Hinz seconded the motion. Dennis Seefeldt, yes, Paul Rasmussen, yes, Robert Jensen, yes and Michael Hinz, yes. Bruce McConoughey voted no, motion adopted. Mr. Spence reported that they still have a problem with the communications and the additions to the tower on Highway 97 has not been completed. Park and Recreation/Michael White Mr. White stated the property acquired by the Hay Lake School for the Olinda Trial Road Project should soon be available as the construction is almost completed and the township has contacted Washington County Commissioners about acquiring the property. He stated the township may have to pay approximately $7,000.00 for the property. Mr. White questioned the possibility of increasing the skating attendants to $7.50 per hour. Mr. White was informed to use his discretion regarding the increase and that employees who had worked last year and more experience could possibility have a increase. Township Enaineer/Tom Peterson Mr. Peterson stated Mr. Foster had informed him that the well drillers would be starting to drill the week of October 25th and that the drilling would take most of the winter months. Robert Jensen made a motion to approve the retainage payment for Scandia Trucking for Goose Lake. Bruce McConoughey seconded the motion and motion adopted unanimously. Robert Jensen made a motion to approve the payment for Holcombe/Unger drainage correction to Scandia Trucking in the amount of $5,797.09. Paul Rasmussen seconded the motion and motion adopted unanimously. page 4 Elim Lutheran Church Well Issue Larry Engstrom representing the committee composed of the following members; Dan Sandager, Dennis Seefeldt, Bruce McConoughey, and Skip Stromberg. Mr. Engstrom spoke on behalf of the committee. He reported the well driller had drilled to approximately 160 feet ran into a problem and this blocked up the present well and there appears to be problems in the surrounding area drilling wells. Mr. Engstrom stated the Elim Lutheran Church were very appreciative that the township had agreed to a temporary connection to the township well, but that at this time the church is asking the township for a permanent connection to the well. Michael Hinz made a motion to allow Elim Lutheran Church to connect to the Skating Facility Well after notifying the Elim Lutheran Church of the monthly fees and fees for the connection. Bruce McConoughey and Dennis Seefeldt shall meet to discuss and review the fees for monthly charges and connection fees. Bruce McConoughey seconded the motion and motion adopted unanimously. Gas Line Installation For Ekdahl Estates Michael Hinz made a motion to approve the installation of a gas main by Northern States Power for Ekdahl Estates. Paul Rasmussen seconded the motion and motion adopted unanimously. Don Wagner and Ken Ostlund questioned why Lakamaga Trail, Maxwill, 190th Street and streets in the Bliss Addition have not had the stripping. Mr. Wagner and Ostlund were informed that the township only stripes the collector streets. Mr. Ostlund stated the township should review each project separately. Mail Box Policy/Michael Hinz Mr. Hinz, Road Supervisor reviewed the mail box policy and encouraged the board to consider the swinging style mailboxes. It was agreed to publish the original Mail Box Policy and to place a copy of the swinging type mail boxes in all Building Permit packets. W. B. Miller Partial Payment Robert Jensen made a motion to approve the partial payment to W. B. Miller in the amount of $98,242.38. Bruce McConoughey seconded the motion and motion adopted unanimously. page 5 Corba Construction/Partial Payment Robert Jensen made a motion to approve the partial payment for Corba Construction in the amount of $42,111.88 for the October 30, 1999 payments. Paul Rasmussen seconded the motion and motion adopted unanimously. Michael Hinz/Pole Building Overhang Mr. Hinz reported on the information regarding overhangs on pole buildings. Mr. Hinz stated the overhangs on pole buildings usually are one foot to 18 inches. It was agreed the possibility of changing the ordinance of a two foot overhang on accessory buildings and the subdividing of lots in existing plats be discussed at the Planning Commission meeting on November 2, 1999. Yard Waste on the Thomas Benick/Property Mr. Benick had received a letter of a compost yard waste facility on his property in the township from Washington County Department of Health. Paul Rasmussen made a motion to extend the removal of the yard waste material from Mr. Thomas Benick property by December 31, 1999 and that the blue house on Meadowbrook be removed by December 31, 1999. Bruce McConoughey seconded the motion and motion adopted unanimously. Hall Rental Fees Paul Rasmussen made a motion to increase the following fees for hall rentals for the existing Community Center:Hall: (1) Friday and Saturday for residents, $375.00 (2) Friday and Saturday for non residents, $475.00 (3) Security for weddings, $70.00. (1) Sunday to Thursday for residents, $150.00 (2) Sunday to Thursday for non residents, $200.00 Rentals for new meeting room: (1) Sunday to Saturday for residents, $75.00 (2) Sunday to Saturday for non residents, $100.00 These fees will become effective October 20, 1999 for new bookings. Motion seconded by Robert Jensen and motion adopted unanimously. page 6 Miller Avenue Robert Jensen made a motion to inform Chisago Lakes Town Board that New Scandia Township is not interested in any construction or extending Miller Avenue due to the reasons that were discussed at the August 17, 1999 Town Board meeting. Michael Hinz seconded the motion and motion adopted unanimously. Redecorating Existing Community Center Robert Jensen made a motion to approve Marshall Painting and Papering Company to install paper below the chair rail in the existing Community Center and the new Meeting Room not to exceed $3,000.00. Bruce McConoughey seconded the motion and motion adopted unanimously. Letter In Reference To Annexation Of A Area In Forest Lake Twsp A letter was received from Frederick Knaak, regarding a area of Forest Lake Township for annexation. The township office was to inform Mr. Knaak to be present at the November 2, 1999 Town Board meeting and ask for the pros and cons of the annexation and provide a map, to show how many households would be in included the annexation. Paul Rasmussen made a motion to adjourn, Michael Hinz seconded the motion and meeting adjourned. loxes Pet r�s-on J�LX e -¢-mom New Scan a Township Clerk