3-16-99 tbMarch 16, 1999
New Scandia Town Board meeting was called to order by Clerk,
Dolores Peterson. Ms Peterson gave the Oath of Office to
Supervisor, Michael Hinz at 7:00 p.m. before the payment of
vouchers. The following Board Members were present: Michael
Hinz, Robert Jensen, Paul Rasmussen and Paul Rasmussen. Absent
Bruce McConoughey.
Clerk, Dolores Peterson called the Town Board Meeting to order.
The order of business was to elect a Chairman and Vice Chairman
for the year of 1999. Dennis Seefeldt was elected Chairman and
Paul Rasmussen was elected Vice Chairman.
CONSENT AGENDA
Robert Jensen made a motion to approve the following consent
agenda:
1. Call to order
2. Clerk's minutes have been presented for 02/16/99
and 03/02/99 Town Board and 03/02/99 Planning
Commission
3. Approval of Treasurer's report
Balance February 1, 1999 $1,366,071.6-9
Receipts 10,991.60
Expenditures 180,030.84
Adjustments 7,600.00
Adjustments 100,018.50
Balance February 28, 1999 $1,315,650.95
Paul Rasmussen seconded the motion and motion adopted
unanimously.
Fire Chief/Steve Spence
Mr. Spence reported that the Fire Department's ISO Insurance
rating did not change and the rating is #7.
Park and Recreation/Mike White
Kim Hough representing Forest Lake Area Athletic Association
presented Mr White a check in the amount of $2,500.00. The
donation should be used for safety benches, safety fences,
storage shed and field maintenance.
Mr White requested a amount of $1500.00 from the township for the
sound system at the Skating Facility and stated he could raise
matching funds to have the system installed by Hurricane Sound of
Scandia. He also informed the board that Mr Boraas has donated
time and underground material when the building was constructed.
page 2
Paul Rasmussen made a motion the township pay a maximum of
$1,500.00 for the Sound System for the Skating Facility.
Dennis Seefeldt seconded the motion. Michael Hinz, yes,
Dennis Seefeldt, yes and Paul Rasmussen, yes. Robert Jensen
voted no, motion adopted.
Land By Hay Lake School After Construction of Olinda Trail
Robert Jensen made a motion to send a letter to Washington
County Commissioners informing the commissioners that the
township have a interest in the ownership of the land by Hay
School after the construction of Olinda Trail (County 3) for park
purposes and possibility of a bike rest area. Michael Hinz
seconded the motion and the motion adopted unanimously.
The Town Board directed the Park and Recreation Committee to
explore the cost of new bleachers for the lighted ball field and
report the information at the April 6, 1999 meeting.
Resolution For Kevin Nickelson
Mr Seefeldt read a resolution and presented the resolution to
Kevin Nickelson. Mr Seefeldt commended Mr Nickelson for all the
years of service to the township and serving as road supervisor
and different committees over the years.
Kevin Nickelson Building Committee Chairman
Mr Nickelson reported on behalf of the Building Committee for the
proposed Fire Hall/Maintenance Building. Mr Nickelson suggested
the building add a extra 20 foot bay as the building would be
full the day it opened with the proposed size. The cost
estimated by the engineering firm for the drawing presented on
February 16, 1999 is $1,426,830.00. The committee is proposing a
referendum sometime late this summer. It was agreed by the board
that Mr Bob Russek from Bonestroo should attend Building
Committee meetings.
Disability Insurance For Employees
David Hebert reviewed the disability insurance for Brian Jemelka,
John Morrison and Dolores Peterson. He stated the premiums are
$147.00 per month for a disability of $1,000.00 per month after
90 days or a premium of $246.00 per month for 60 of the monthly
salary. Mr Jensen stated this insurance should be available
through the Union. It was agreed the township request a
verification on the disability insurance from the Union.
page 3
Paul Rasmussen made a motion to approve the disability insurance
for Brian Jemelka, John Morrison, and Dolores Peterson for the
monthly premium of $147.00 for a disability of $1,000.00 per
month after 90 days. Michael Hinz seconded the motion and motion
adopted unanimously.
Insurance For Building Inspector/Alan Goodman
Robert Jensen made a motion that the township provide liability
insurance through the League of Minnesota Cities for Building
Inspector/Alan Goodman and to decrease the plan review fees from
100% to 90% in lieu of insurance premium. Paul Rasmussen
seconded the motion and motion adopted unanimously.
Well Usage By Elim Lutheran Church
Mr Hebert presented the following information regarding water
connection issues:
(1) Town liability for failure to supply
(2) Town liability for contamination
(3) Town responsibility to furnish water to other
entities -discrimination -without a municipal utility
plan in place
(4) Use of public facility for private purpose
(5) Effect on life span of well -recouped in water
charges?
(6) Health Department regulations re ground water
contamination
(7) DNR regulations re water appropriation, etc
(8) Engineering questions re supply, pressure and
compliance with state regulations
(9) Contamination to system as a result of one or more
hook ups
(10) Economics of cost of hook up and charges for
drilling of private well
David Hebert, Attorney stated his opinion that the township can
legally do this, but.the Town Board should consider the above
information. Bruce McConoughey and Michael Hinz would meet with
the engineering firm to discuss this issue.
Mr Seefeldt read a proposal from Scandia water Company regarding
the sale of the Scandia Water Company well to the township. The
engineering firm was directed to see if this is feasible.
page 4
Township Engineer/Tom Peterson
The following is a list of bidders for the Ornamental Street
Lighting Project:
(1)
A.A. Hanson Electric
$132,672.75
(2)
Abel Electrical
127,528.00
(3)
Arcade Electric
117,827.00
(4)
Collins Electric
142,020.00
(5)
Collins Electric Const
125,093.00
(6)
Jay Brothers Inc
151,200.00
(7)
Killmer Electric Co
120,906.50
(8)
Peoples Electrical Const
104,257.25
(9)
Polyphase Electric Inc
122,952.00
(10)
Specialty Electric
128,165.00
(11)
Egan McKay Electric
137,800.25
Mr. Peterson informed the board the lowest bidder for the
Ornamental Street Lighting Project is Peoples Electrical for
$104,257.25.
Paul Rasmussen made a motion to award the Ornamental Street
Lighting Project to Peoples Electric in the amount of
$104,257.25. Robert Jensen seconded the motion and motion
adopted unanimously.
Tom Peterson gave a update on the 1999 Road Project. He stated
to date 8 bidders have plans for the project and the estimated
cost is $892,000.00. The bid opening is March 19, 1999 at 10:00
a.m. The bid will be awarded on April 6, 1999.
Mr. Peterson presented a overall inventory and Long Range Plan of
all township roads. This inventory was necessary to plan for
future paving of residential and collector streets. There are
still nearly 30 miles of gravel street remaining to be paved
(not including the 1999 Road Project). Based on previous project
size and cost, it will take four more road paving projects to
complete all the streets. Using the current spacing of two years
all the roads should be paved by the year of 2009.
Hazel Gronquist/Swedish Monument
Ms Gronqust requested a flag pole and flags for the Swedish
Monument site that is owned by the township for the amount of
$410.00.
Robert Jensen made a motion to approve the installation of a flag
pole and the purchasing of two flags in the amount of $410.00 for
the Swedish Monument site that is owned by the township. Michael
Hinz seconded the motion and motion adopted unanimously.
page 5
Ms Gronquist requested that the Town Board wavier fees for the
usage of the Community Center for the Washington County
Historical dinner in April.
Robert Jensen made a motion to wavier the fees for the Washington
County Historical Dinner at the Community Center in ,April. Paul
Rasmussen seconded the motion and motion adopted unanimously.
Donald Coury/Road Limits
Mr Coury requested the Town Board to consider to wavier the road
limits on Pilar Road, so Mr Coury could dig a basement for his
new home. This would be only a 2 to 3 day span for material
needed to be hauled.
Paul Rasmussen made a motion to allow Peterson Excavating to use
Pilar Road for construction materials for Mr Donald Coury and Mr
Peterson post a bond in the amount of $3,000.00 for possible road
damage. Robert Jensen seconded the motion and motion adopted
unanimously.
Committees For Township Supervisors For The Year Of 1999
The following Board Members were assigned the following
Committees for the year of 1999:
Paul Rasmussen Park and Recreation Committee, Michael Hinz,
Architectural Committee and Road Supervisor, Robert Jensen.
The Mail Box Policy was discussed due to the number of mail boxes
that were destroyed during the last snow storm and Mr Seefeldt
stated that the mail boxes were not hit by the plow. It was
stated the township should require all mail boxes be installed
per township specifications before the township would reimburse
the residents for damages as many of these mail boxes are not
installed correctly as the snow it the cause not the plow.
This item would be discussed by the Road Committee.
Forest Lake Youth Service Bureau
Paul Rasmussen made a motion to approve the donation of $4,500.00
to the Forest Lake Youth Service Bureau. Robert Jensen seconded
the motion and motion adopted unanimously.
Resolution For Sales Tax Exemption
Robert Jensen made a motion to sign the Resolution to repeal the
sales tax on local government purchases. Dennis Seefe dt seconded
the motion and motion adopted unanimously.
page 6
Scandia Softball Association/Malt Liquor License
Paul Rasmussen made a motion to approve the Malt Liquor License
for Scandia Softball Association for May 7, 8, and 9, 1999 and
that insurance is provided and the Softball Association clean up
the ball park after the tournament. Robert Jensen seconded the
motion and motion adopted unanimously.
Driveway Permit For Elim Lutheran Church
Robert Jensen made a motion to approve driveway permit for Elim
Lutheran Church and wavier the $500.00 deposit payable to New
Scandia Township in the form of a cashier's check. Michael Hinz
seconded the motion and motion adopted unanimously.
Resolution Ratifying The Dissolution Of The NEWMO
Paul Rasmussen made a motion to sign Resolution No# 3-16-99-2,
Ratifying The Dissolution of the NEWMO Water Management
Organization. Robert Jensen seconded the motion and motion
adopted unanimously.
Ekdahl Estates Easement
David Hebert, Township Attorney, made reference to the Ekdahl
Estates Easement to obtain, establish and maintain a flowage,
drainage and ponding easement on, over and across the property
owned by Gregory Amundson. The easement to be obtained shall be
conveyed to New Scandia Township but the drainage, ponding,
flowage facilities shall be maintained by the Home Owners
Association.
Robert Jensen made a motion to approve the Ekdahl Estates
Easement. Michael Hinz seconded the motion and motion adopted
unanimously.
Swenson Recycling Agreement
Paul Rasmussen made a motion to sign the Swenson Recycling
Agreement for the year of 1999 with a increase of $60.00 per week
to $75.00 per week. Robert Jensen seconded the motion and motion
adopted unanimously.
Task Force To Study Incorporation Of Scandia As A City
David Hebert, Township Attorney informed the Town Board that
before a Task Force Committee become to involved in this issue
that the committee contact, Washington County Planning and
Metropolitan Council. He stated the Metropolitan Council is not
in favor of cities without sewer and water.
page 7
Robert Jensen made a motion to appoint the following Task Force
Committee to study the possibility of incorporation of a city:
Blair Joselyn, David Brown, Bruce Swenson, David Hebert and
Michael Hinz. This committee should only submit preliminary
information. Paul Rasmussen seconded the motion and motion
adopted unanimously.
Weed Inspector For 1999
Dennis Seefeldt made a motion to appoint John Morrison as Weed
Inspector for the year of 1999. Michael Hinz seconded the motion
and motion adopted unanimously.
Depository For The Year Of 1999
Robert Jensen made a motion to approve the following depositories
for the township: County Bank, Security State Bank, and U.S.
Bank. Michael Hinz seconded the motion and motion adopted
unanimously.
Legal Paper For The Year Of 1999
Robert Jensen made a motion to designate the Country Messenger as
the legal paper for the year of 1999. Dennis Seefeldt seconded
the motion and motion adopted unanimously.
Sidewalk Cooperative Agreement
Paul Rasmussen made a motion to sign the Washington County
Cooperative Agreement with New Scandia Township for the
construction of sidewalks with the construction of Olinda Trail
(County 3) in the amount of $19,448.00. Michael Hinz
seconded the motion and motion adopted unanimously.
Approval Of Buried Telephone Cable/GTE
Paul Rasmussen made a motion to approve the installation of
buried telephone cable for GTE Telephone Company on Parish
Avenue. Robert Jensen seconded the motion and motion adopted
unanimously.
Paul Rasmussen made a motion to adjourn. Robert Jensen seconded
the motion and meeting adjourned.
Z
or—P erson Sca is Township Clerk