3-18-03 tbMarch 18, 2003
The Oath of Office was administered to elected Supervisors, Lisa Crum and Dennis Seefeldt by
Clerk, Dolores Peterson.
The following Board Members were present: Lisa Crum, Michael Hinz, Nancy Madden, Paul
Rasmussen and Dennis Seefeldt.
Clerk, Dolores Peterson stated the first order of business was to elect a Chairman and Vice
Chairman for the year of 2003. Dennis Seefeldt was elected Chairman and Paul Rasmussen was
elected Vice Chairman.
Consent Agenda
Nancy Madden made a motion to approve the following consent agenda:
1. Clerk's minutes have been presented for 02-18-03 & 03-04-03 Town Board, 03-04-03, Audit
Meeting and 03-04-03 Planning Commission.
2. Treasurer's report
Balance January 31, 2003 $2,011,441.54
Receipts 26,020.95
Expenditures 119, l 84.82
Balance February 28,2003 $1,918,277.67
3. Approval of March vouchers
4. Adjournment
David Stene/Eide Helmke PLLP
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David Stene presented the Financial Report for the year ended December 31, 200, Mr. Stene
reported the Township is in good financial condition and he noted no significant legal compliance
or significant internal control issues. Mr. Stene stated the Township should update the Capital
Improvement Fund and recommended the Township should maintain control of all financial
transactions of the Fire Department. All the receipts and payments should be processed through
the Town's finance system.
Representative from Minnesota Department of Transportation Reference to Highway 8
Study
Todd Sherman and Todd Clarkowski Representative from Minnesota Department of
Transportation gave a report on the process of the Highway 8 Study. The ultimate goal of the TH
8 Study is to find ways to relieve congestion and improve safety and travel time on TH8. The
preliminary analysis resulted in four alternatives and alternative 3 has been selected as the only
alternative to be carried forward for further considerations
A four -lane highway has been proposed for segments of TH8 from Forest Lake to Chisago City
and east of Center City to TH95. The following steps of the project are as follows:
New Scandia Town Board
March 18, 2003
Page 2
s Environmental Study
• Final Design
• Right -of -Way
• Construction
As of this date no funding has been allocated for the Environmental Study and when funds are
available the four steps will be completed. The earliest that this project could be completed is
approximately seven (7) years.
Deputy Cory Reedy
Deputy Reedy presented a report on crimes for the year of 2002 the following is a list of crimes
for New Scandia Township: assault 1, auto theft 9, burglary 21, larceny/theft 21, DWI 13,
disorderly 49, family/children 2, forgery 2, fraud 10, liquor laws 5, narcotics 7, other (ex -traffic)
63, other assaults 4, vandalism 42, weapons 13.
James Finnegan/Assistant Fire Chief
James Finnegan informed the Town Board that the Annual Relief Meeting will be held on April
7, 2003 at 7:00 p.m. Paul Rasmussen was appointed to attend the meeting due to the absence of,
Dennis Seefeldt.
Tom Peterson/Township Engineer
Craig Herber and William Berglund residents on Norrell Avenue both addressed the problems
with drainage on their property since the road was reconstructed. It was agreed that Tom
Peterson, Dennis Seefeldt and Michael Hinz would view the property on Friday, March 21, 2003
at 9:00 a.m.
BMP Project/Letter form Jeff Berg
The letter from Jeff Berg -BMP Project was reviewed by line item and it was also agreed to have
Mr. Berg present at the site visit on March 21, 2003 at 9:00 a.m.
Survey of Sewage Systems on 181" and 182nd Street
There are 85 land parcels with frontage on 181St and 182nd Street (five in May Township). Of
these 86 parcels, 25 clearly have no problems with lot area or soils. This leaves 61 parcels, of
which, 38 have dwellings (23) undeveloped or dwelling tied separate lots). Of the 38 parcels, 29
have County permitted sewage systems. This leaves 9 parcels with dwellings with no sewage
system information on file.
New Scandia Town Board
March 18, 2003
Page 3
Charles Janski Letter 182"d Street Sanitary Sewer Project
Mr. Janski recommend that further consideration of a sanitary sewer system to serve this area be
tabled until additional need develops or residents with non -conforming system request assistance
from the Town Board.
Street Repairs for 2003
Tom Peterson presented the following quotes for street repairs:
(1) Tower Asphalt $33,650.00
(2) Northwest Asphalt 57,500.00
(3) North Valley, Inc 61,800.00
Nancy Madden made a motion to award the street repair quote of $33,650.00 to Tower
Asphalt. Michael Hinz seconded the motion and motion adopted unanimously.
Frontier Communications Cable
Paul Rasmussen made a motion to approve the installation of telephone cable for Frontier
Communications on 228h Street and 235h Street. Michael Hinz seconded the motion and
motion adopted unanimously.
Scandia/Marine Lions Pull Tabs and Excluded Bingo
Paul Rasmussen made a motion to approve the sale of Pull -Tabs by Scandia/Marine Lions
at Meisters Bar and Grill. Scandia/Marine Lions must submit copies of the report for the
State and a list of persons receiving donation to New Scandia Township. Lisa Crum
seconded the motion and motion adopted unanimously.
Nancy Madden made a motion to approve the function of Excluded Bingo for
Scandia/Marine Lions on May 17, 2003. Michael Hinz seconded the motion and motion
adopted unanimously.
License to Use Real Property for Household Hazardous Waste
Michael Hinz made a motion to approve the License to Use Real Property for Household
Hazardous Waste Event at the old Scandia Public Works Garage on July 26, 2003. Nancy
Madden seconded the motion and motion adopted unanimously.
Revised 2003 Bliss, Anderson/Erickson Sewage System Budge
Paul Rasmussen made a motion to approve the revised 2003 Bliss, Anderson/Erickson
Sewage System Budget for the year of 2003. Dennis Seefeldt seconded the motion and
motion adopted unanimously.
New Scandia Town Board
March 18, 2003
Page 4
Washington County Conservation District/Review of Preliminary Plats
Nancy Madden made a motion when a Preliminary Plat is reviewed by Washington County
Conservation District the review shall be billed to the Developer. Paul Rasmussen seconded
the motion and motion adopted unanimously.
Review of Financial Report Year Ending December 31, 2002
Nancy Madden made a motion that New Scandia Township acknowledges that the Board of
Supervisors has accepted the Auditors Report for the year of 2002 and also reviewed the
reports presented by the Clerk and Treasurer for the year of 2002. The Board of
Supervisors has accepted both reports and approves submittal to the State Auditor. Lisa
Crum seconded the motion and motion adopted unanimously.
Legal Paper for the Year of 2003
Paul Rasmussen made a motion to designate the Country Messenger as the legal paper for
the township for the year of 2003. Nancy Madden seconded the motion and motion adopted
unanimously.
Weed Inspector for the Year of 2003
Nancy Madden made a motion to appoint John Morrison the Weed Inspector for the year
of 2003. Dennis Seefeldt seconded the motion and motion adopted unanimously.
DeDository for the Year of 2003
Michael Hinz made a motion to approve the following depositories for the year of 2003:
Security State Bank, Mainstreet Bank and the 3M Fund through the League of Minnesota
Cities. Nancy Madden seconded the motion and motion adopted unanimously.
Professional Service Agreement between TKDA and New Scandia Township
Michael Hinz made a motion to approve the agreement between T and New Scandia.
Township for Professional Service. Lisa Crum seconded the motion and motion adopted
unanimously.
Tax Forfeited Land
Nancy Madden made a motion to acquire tax forfeited property on Big Marine Lake,
described as Lot 1, Block 4, Bliss Plat First Division. Parcel Number 31-032-20-14-0014.
Michael Hinz seconded the motion and motion adopted unanimously.
New Scandia Town Board
March 18, 2003
Page 5
Exempt of Road Restrictions
Michael Hinz made a motion that due to residents having problems with septic systems,
New Scandia. Township shall exempt the septic system pumping trucks from weight
restrictions for emergency pumping. Nancy Madden seconded the motion and motion
adopted unanimously.
Paul Rasmussen made a motion to adjourn.
Dol es Pet rson
r
New Scandia T nship Clerk