3-16-04 tbMarch IS, 2004
The Oath of Office was administered to elected Supervisor Nancy Madden by Clerk Dolores
Peterson.
Clerk Dolores Peterson called the March 16, 2004 Town Board Meeting to order. The following
Board Members were present: Lisa Crum, Michael Hinz, Nancy Madden, Dennis Seefeldt.
Absent Blair Joselyn.
Clerk Dolores Peterson stated the first order of business was to elect a Chairman and Vice
Chainnan for the year of 2003. Dermis Seefeldt was elected Chairman and Michael Hinz
was elected Vice Chairman.
Fancy Madden made a motion to approve the following consent agenda.
1. Call to order
2. Clerk's minutes have been presented for Town Board 02-17-04 and 03-01-04. Planning
Commission 03-01-04.
3. Balance January 31, 2004 $2,017,722.02
Receipts 11,859.66
Expenditures 457,608.82
Balance February 29, 2004 $1,571,972.86
Lisa Crum seconded the motion and motion adopted unanimously.
Fire Chief/,Tames Finnegan
James Finnegan reported the possibility of on site storage tanks for New Scandia Fire and Rescue
and Public Works Departments. Mr. Wade Carlson computed a station retail price versus a bulk
delivered price where you don't have to pay the federal fuel tax on highway diesel and no state
fuel or federal tax on the non -highway diesel. There is a state sales tax on the non -highway
diesel. The total package from Standard Oil in Lindstrom was $6,040.78.
Nancy Madden made a motion that ,Tames Finnegan and Steve Spence review this proposal
further. Lisa Crum seconded the motion and motion adopted unanimously.
Park and Recreation
A discussion was held regarding boards for the Skating Facility available from Montana. It was
the consensus of the persons present the facility is in need of new boards. James Malmquist
stated the boards from Montana are in good condition.
Dennis Seefeldt made a motion to purchase the boards for the Skating Facility from White
Fish, Montana in the amount of $10,000.00. fancy Madden seconded the motion and
motion adopted unanimously.
New Scandia Town Board
March 10, 2004
Page 2
Specifications for Lights at the Scandia Lighted Ball Field
Tom Peterson presented the specifications for the installation of new lights at the Scandia Lighted
Ball Field. He stated the bids specify either steel or concrete poles.
Nancy Madden made a motion to approve the specifications for the installation of new
lights at the Scandia Lighted Ball Field. Michael Hinz seconded the motion and motion
adopted unanimously.
Review of Street Improvement Bids for the Year of 2004
Tom Peterson Township Engineer reviewed the following Bids for the 2004 Street
Improvements.
(1) Universal Enterprises of Mid -MN, Inc. $1,062,081.00
(2) Northwest Asphalt, Inc.
1,101,333.00
(3) Hardrives, Inc.
1,117,883.50
(4) North Valley, Inc.
1,120,461.50
(5) Midwest Asphalt Corporation
1,209,710.00
(6) Tower Asphalt, Inc.
1,255,330.00
(7) Frattalone Paving, Inc.
1,296,055.00
The low bidder on the Project was Universal Enterprises of Mid -MN, Inc. out of Sauk Rapids,
with a Base Bid of $1,062;081.00. This compares to the Engineer's Estimate of $1,250,000.00.
The Bids have been reviewed and found to be in order. Mr. Peterson recommended the Town
Board award the 2004 Street Improvements Project to Universal Enterprises of Mid -MN for the
Base Bid Amount of $1,062,081.00.
Resolution Number 3-16-04-01 Accepting Bid
Michael Hinz made a motion to approve Resolution Number 3-16-04-01 Accepting Bid for
the 2004 Street Improvement Project. Lisa Crum seconded the motion and motion adopted
unanimously.
Steve Unger Turn -Around on 239th Street and Adding a Strip of Land to the Unger
Prope
Steve Unger was questioning the possibility of purchasing a strip of land from Scott Bakken to
enlarge his lot for an accessory building, but the land Mr. Unger was requesting to add to his
property should have a turn -around on 239t' Street.
Lisa Crum made a notion to wavier the Minor Subdivision for the Bakken and Unger
property if the township acquires a turn -around on 2391h Street. Michael Hinz seconded the
motion and motion adopted unanimously.
New Scandia Town Board
March 16, 2004
Page 3
John Deere/Tractor 'fires
Michael Hinz made a motion to purchase tires for the John Deere 'Tractor in the amount of
$782.00 and a service call for installation of $182.00. Lisa Crum seconded the motion and
motion adopted unanimously.
Peter Quant/Questioning a Buildable Site
Peter Quant questioned a building site that he owns in Section b, Township 32, Range 19 West.
The property is a record of parcel but does not have road frontage. Mr. Quant was informed to
build on the property he would have to build a road to township specifications and construct a
turn -around at the end of the property.
Conveyance of Forfeited Land in Bliss Addition
Patrick Kelley had expressed an interest in purchasing one or more of Lot 7, Lot 8, Lot 9, Lot 10,
Lot 11, Lot 12 in the Bliss Addition. These lots had been conveyed by forfeited land to New
Scandia Township and were to be used exclusively for water storage. It was agreed the township
does not need the lots for the purpose of water storage.
Nancy Madden made a motion to convey Lot 7, Lot 8, Lot 9, Lot 10, Lot 11, Lot 12 in the
Bliss Addition back to the State of Minnesota. Michael Binz seconded the motion and
motion adopted unanimously.
Development Code/Signage
David Hebert reviewed the ordinance on signs and recommended the following: Advertising
signs are prohibited in all districts except for the following signs: 1. Signs advertising the sale of
agricultural produce grown on the advertisers' property shall be permitted after issuance of a
permit by the Town Clerk. No more than three signs advertising the same location are permitted.
No more than 90 sign days (each day that one sign is utilized) shall be allowed in one year. All
signs shall be installed on posts placed in the ground. No portable signs shall be permitted.
Ms. Annette Gilbertson stated the ninety (90) days allowed was not long enough for the
Gilbertson F'ann Business. It was agreed this item would be discussed at the reconvened public
hearing on April 6, 2004.
Incorporation Committee
Nancy Madden made a motion to appoint Lisa Crum as the Chairman of the Incorporation
Committee. 'Michael Binz seconded the motion and motion adopted unanimously.
New Scandia Town Board
March 16, 2004
Page 4
Appointment to the Board of Carnelian -Marine Watershed
Nancy Madden made a motion to reappoint Richard Bohrer to the Board of Carnelian -
Marine Watershed District. Michael Hinz seconded the motion and motion adopted
unanimously.
Legal Paper for the Year of 2004
The following quotes were submitted for the Legal Paper for New Scandia Township: Country
Messenger $4.19 per column inch and ECM Publishers $7.45 per column inch.
Nancy Madden made a motion designate the Country Messenger as the Legal Paper for
New Scandia Township if acceptable service. Michael Hinz seconded the motion and
motion adopted unanimously.
Weed Inspector for 2004
Michael Hinz made a motion to appoint John Morrison as the Weed Inspector for the year
of 2004. Lisa Crum seconded the motion and motion adopted unanimously.
Depositary for the Year of 2004
Lisa Crum made a motion to designate the Security State Bank, Mainstreet Bank and the
3M Fund through the League of Minnesota Cities. Michael Hinz seconded the motion and
motion adopted unanimously.
Nancy Madden made a motion to adjourn.
Dolores
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New Scan7diTownshinp Clerk