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5.i Approving the 2017 Pay Equity Report Staff Report Date of Meeting: October 16, 2018 To: City Council From: Neil Soltis, City Administrator Re: 2017 Pay Equity Report Background: Every three years all local governments are required to file a pay equity report with the state. The last report for 2014 was approved January 2015. The 2017 report has been submitted for review and has been determined by the State Pay Equity Coordinator at Minnesota Management and Budget to be technically in compliance; however the points should be proportionate to salaries and with a 2 point difference between the maintenance worker and the deputy clerk this can be a potential inequity. This potential inequity has been addressed in Resolution 10-16-18-04 by modifying the step schedule so that the pay range for the Deputy Clerk position is equal to the pay range for the Maintenance workers as was the condition when the step schedule was approved in 2013. Issue: Are any changes needed to the pay equity report before it is submitted to the state? Proposal Details: The Pay Equity Implementation Form and the jobs summary for all positions in 2017 follow this report. The deadline for filing the report has been extended by the State to October 31, 2018 Options: 1) Approve the Pay Equity Report 2) Amend and then Approve the Pay Equity Report 3) Do not Approve the Pay Equity Report Recommendation: Option 1. Pay Equity Implementation Report 10/16/2018Print Date: Part A: Jurisdiction Identification Jurisdiction:Jurisdiction Type:CityScandia 14727 - 209th Street North Scandia MN 55073 * DRAFT COPY * Phone:Contact:E-Mail:(651) 433-2274Neil Soltis n.soltis@ci.scandia.mn.us Part B: Official Verification The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. 1. The system used was: Description: 2.Health Insurance benefits for male and female classes of comparable value have been evaluated and: Part C: Total Payroll is the annual payroll for the calendar year just ended December 31. 3.An official notice has been posted at: (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: (governing body) (chief elected official) (title) Checking this box indicates the following: Date Submitted: There is no difference and female classes are not at a disadvantage. State Job Match City offices - Community Building - 14727 209th St. N. Scan Scandia City Council Christine Maefsky Mayor - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included $370,795.57 Compliance Report Jurisdiction: Contact:Phone: Scandia 14727 - 209th Street North Scandia MN 55073 2018 Case: Report Year: 3 - 2017 data filed in 2018 (Shared (Jur and MMB)) Neil Soltis n.soltis@ci.scandia.mn.us(651) 433-2274 E-Mail: The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = Male Classes Female Classes a. # At or above Predicted Pay b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) * *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = Value of T = a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = (Result is A divided by B) A. Avg. # of years to max salary for male jobs = B. Avg. # of years to max salary for female jobs = IV. EXCEPTIONAL SERVICE PAY TEST = (Result is B divided by A) A. % of male classes receiving ESP * B. % of female classes receiving ESP *(If 20% or less, test result will be 0.00) 3 3 0 6 0 0 8 8 - - - 0.00 0 0 0 0 0 0 0.00 0.00 0 0.000 $0 $0 90.91 10.00 11.00 0.00 0.00 0.00 Job Nbr Class Title Nbr Males Nbr Females Class Type Jobs Points Min Mo Salary Max Mo Salary Yrs to Max Salary Yrs of Service Exceptional Service Pay 2017 data filed in 2018Case: Scandia Job Class Data Entry Verification List 1466LGID: 11 Treasurer PT 0 1 F 136 $3,188.00 $3,986.00 11.00 21.00 6 Office Assistant/Rec Coordinat 0 1 F 148 $2,681.00 $3,352.00 11.00 5.00 2 Deputy Clerk 0 1 F 192 $3,436.00 $4,295.00 11.00 13.00 3 Maintenance Worker FT 3 0 M 194 $3,644.00 $4,495.00 8.00 10.00 5 Public Works Director 1 0 M 252 $4,670.00 $6,087.00 11.00 1.00 4 City Administrator 1 0 M 483 $6,110.00 $7,637.00 11.00 2.00 6Job Number Count: 1