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7.a i Recommendation from PRC on bench standards To: Mayor, City Council From: Adam Hawkinson, Director of Public Works Date: October 16th, 2018 Re: Bench Standards Background: Staff was contacted by a person willing to donate a bench to the parks. Their approximate value of the gift was $250.00 -$750.00. The person wishing to donate the bench provided a picture of the bench she was proposing as well as a memorial maker as another option. The Parks Committee had no guidelines other than the City’s donation policy to follow. From past experience and noting other city’s bench policies staff noted there should be a standard developed. The Parks Committee has spent several months reviewing and modifying a standard for benches within the city. Issue: There was no bench policy in place to note constancy of bench installation, style, or bench product material. Proposal: The Parks Committee has decided on the two types of benches they feel would meet the quality standards for parks and urban areas within Scandia, whether donated or purchased by the city. The Parks Committee is requesting the council accept the proposal. Attached to the staff report are the additional materials that note the approximate cost, color, sizes and style. The benches proposed by the Parks Committee were chosen by discussing price, aesthetics, ability to add a plaque, and durability. Fiscal Impact: If they are donated, the only financial impact is installation. The parks department is not funded specifically for these purchases at this time so there is no purcha.se being made. The prices are variable due to the price of metal and other materials. There is also a setup fee by the manufacturer for each bench that have engraving or cut outs. Options: 1. Accept the proposal 2. Accept the proposal with council modifications 3. No recommendation Recommendation: Staff recommends option #1 Option D $1136.00 – W/O 4% materials surcharge Option A – Natural Area MINNCOR Industries 2420 Long Lake Rd Roseville, MN 55113 Main ...........:651.361.7500 Toll Free ....:800.MINNCOR Fax.............:651.603.0119 E-mail ........:customer-service@minncor.com Quotation Number ............................:SQ-019163-4 Quotation Date .................:6/25/2018 Page ................................:1 of 1 Customer PO Number .....: Your Contact ....................: Sales Responsible ...........:Jessica Berg Quotation Expiration Date :6/2/2018 Terms ...............................:NET 30 Deliver To: City of Scandia 15040 Scandia Trail N Scandia, MN 55073 Bill To: City of Scandia 15040 Scandia Trail N Scandia, MN 55073 Line#Item number Item Name Quantity Unit Unit price Req Ship Date Amount 1 ParkBenchWd Park Bench w/Wood Seat / Park Bench 6ft Free Standing Grn Treated 1.00 EA 273.5000 6/25/2018 273.50 Dept:10 CC:10 FreeStding 6ft GrnTrt 2 ParkBenchComposite Park Bench w/Composite Seat / Cedar Composite 6ft Free Standing Bolt Down WITH ARMS 1.00 EA 530.0000 6/25/2018 530.00 Dept:10 CC:10 FreeStdingBoltd 6ft CedarTone Sales balance Sales tax Total 803.50 0.00 803.50 Bench | Park Natural Areas Purpose: Park benches will be located in parks, along pathways, and trails in the community. General information: A standard, free standing bench shall have back support with optional arm rest. The standard bench is provided by Mincor, treated wood without arm rests or composite with arm rests are 6 foot in length. Materials: Bench frames shall be constructed of durable metals such as galvanized steel, ductal cast iron, or other metals designed for commercial exterior use. Product shall have smooth welds joints and corners. Joint fasteners shall be embedded or sealed. Composite boards shall have a brown tone and natural wood will be treated. Features: Only the composite benches are available with arm rests Installation: Benches shall be sufficiently mounted to prevent movement from its initial location. (pavers, concrete pad etc.) Benches with ADA accessibility shall have a minimum of a 6-foot radius of area on one side of the bench. Benches shall be located in seasonally shaded areas when possible. Benches shall be placed no closer than 200 feet apart. Donations –The parks committee shall evaluate the location provided in these standards to accept or provide alternative locations for benches. Memorial benches – Plaques are to be a maximum of 2”x 5” and of non- ferrous material. Replacement of plaques will be the responsibility of the Gifter. Bench | Business Area Purpose: Benches will be located in commercial and business areas, along sidewalks, near government centers, cemetery’s, etc. in the community. General information: A standard, free standing bench shall have back support and arm rest. The standard bench is provided by, Wabash Valley, Butler Collection - Model # BU1119C – 6’ in length. Materials: Benches shall be constructed of durable metals such as galvanized steel, ductal cast iron, or other metals designed for commercial exterior use. Product shall have smooth welds joints ad corners. Joint fasteners shall be embedded or sealed. Features: Colors – Forest Green Installation: Benches shall be sufficiently mounted to prevent movement from its initial location. (pavers, concrete pad etc.) Benches with ADA accessibility shall have a minimum of a 6-foot radius of area on one side of the bench. Benches shall be located in seasonally shaded areas when possible. Benches shall be placed no closer than 200 feet apart on a single stretch of sidewalk. They shall be at least 20’ from pedestrian ramps. Donations –The parks committee shall evaluate the location provided in these standards to accept or provide alternative locations for benches. Memorial benches – Plaques are to be a maximum of 2”x 5” and of non- ferrous material. Replacement of plaques will be the responsibility of the Gifter. Burst Rust Granite Hazelnut Hunter Moccasin Ocean Blue Pewter Vein Smoke Silver Straw Textured Black Textured Bronze Textured Red Yoke White Espresso Wheat Italia Weathered Standard Powder-coat Colors: Faux-Wood Standard Powder-coat Colors: Faux-Wood Special Powder-coat Colors: All 10-12 week lead- time for special order colors