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9.c) Designate Official Newspaper Meeting Date: 1/15/2008 Agenda Item: � C� City Council Agenda Report City of Scandia 14727 209�'St. North Scandia, MN 55073 (651)433-2274 Action Requested: Designate an official newspaper for 2008 . Deadline/Timeline: Statutory cities must designate an official newspaper at their annual meeting. Background: • The official newspaper is the paper designated for publication of certain notices for meetings,hearings, elections and city finances required by law. • Sta.te law provides specific qualifications newspaper must meet,as well as guidelines for choosing a paper if there is more than one qualified paper. • The Forest Lake Times/ECM Publishers has submitted a proposal. Their rate for 2008 is $6.25 per column inch. This is less than the 2007 rate of$8.30 per inch,but they will be changing from 8 point type/8 lines per inch to 6 point type and 11 lines per inch to match the size of other notices. They will,however,honor the same prices for 6, 7 or 8 point type. The Forest Lake Times circulation is 13,708 including 965 households in the 55073 zip code, delivered free by route carriers. They also maintain a newspaper rack at the Community Center. • The Country Messenger was invited to submit a proposal documenting whether or not they have overcome the issues that prevented designation of the Messenger as Scandia's paper in 2007—circulation less than 500 and the absence of an office in the required geographic area. A letter dated 1/4/08 from the Messenger is attached, indicating that their circulation in Scandia is currendy 429. • Press Publications submitted a proposal(12/1/2007)for the Forest Lake Press. The proposal did not include their circulation numbers. Staff verified by telephone that they have no circulation within Scandia, and they withdrew their proposal. • For 2007, a proposal was requested from the Pioneer Press. Circulation figures(318, daily in the 55073 zip code) indicated that they would not qualify. The paper declined to provide further Page 1 of 2 O1/11/08 documentation of circulation in the 55047 portion of Scandia. I did not request a proposal from the Pioneer Press for 2008. Recommendation: I recommend that the Council pass a motion designating the Forest Lake Times as the official newspaper for 2008. Attachments/ • Letter dated December 7, 2007 from ECM Publishers, Inc. Materials provided: . Letter dated January 4, 2008 from the Counhy Messenger • Letter dated December 1, 2007 from Press Publications Contact(s): Prepared by: Anne Hurlburt,Administrator (legal paper) Page 2 of 2 O1/11/08 r � 0�� ti� � r � � ECM Publishers, Inc: P.O. Box 218 880 SW 15th Street Forest Lake, MN 55025 651-464-4601 • Fax 651-464-4605 December 7, 2007 ��'�� Ms. Anne Hurlburt,Administratoi . 11�G 1 'L 2007 City of Scandia 14727 209�'St. CITY OF SCANDIA Scandia,MN 55073 Dear Anne: The Forest Lake Times would like to bid for legal printing status as the designated O�cial Newspa.per for the City of Scandia. The Forest Lake Times is qualified by the State of Minnesota as a Lega1 Newspaper under Minnesota.Statutes Section 331A.02, subd. 1(i). . The bid to publish legal notices in the Forest Lake Times for the year 2008 will be$6.25 per colwnn inch. In previous years,we used 8 point type and 8 lines per inch. This year we will be chan�in�to 6 point type a.nd 11 lines per inch to match the size of foreclosure notices. ff you do not want to change size, we will honor the same price for 6, 7 or 8 point type. The notice will also be posted on our website, www.forestlaketimes.com/publicnotices.htmi for all to view for free and at no charge to the city. The current circulation is about 13,708,including 965 households from the 55073 zip code which are delivered by route carriers to the black tubes. We would prefer legal notices emailed to legals.cbflnb(a�ecm-ine.com. Our deadline is at 5:00 p.m. on Monda.y for Thursda.y publication. We look forward to continuing to serve the residents of the City of Scandia. Sincerel , e Andres General Mana,ger Forest Lake Times Publishers of.• Forest Lake Times • St. Croix Valley Peach • ECM Post Review • Commercial Web Printing Commercial Sheetfed Printing • Community Guides abcdefghijklmnopqrstuvwxyrabcdefghijklmnopq i COI. rstuvwxyzalxdefghijklmnopqrstuvwxyzabcdefgh � � ijklmnopqrstuvwxy7abcdefghijklmnopqrstuvwxy 6 pt. type zabcdefghijklmnopqrstuvwxyaabcdefghijktmnop qrstuvwxyzabcdefghijklmnopqrstuvwxyzabcdefg 7 t. leadin hijklmnopqrstuvwxyzabcdefg6ijklmnopqrstuvw p 9 xyzabcdefghijklmnopqrstuvwxyzabcdefghijklmn opqrsmvwxyzabcdefghijklmnopqrstuvwxy�abcdef 11 lines/inch ghijklmnopqrstuvwxyz abcdefghijklmnopqrstuvwxyzabcdefghijkl 1 CO�. mnopqrstuvw�cyzabcdefghijklmnopqrstuv wxy�abcdefghijklmnopqrstuvwxyzabcdefg 7 pt. type hijklmnopqrstuvw�cyzabcdefghijklmnopqrs tuvwxyzabcdefghijklmnopqrstuvwxyzabcd 8 pt. leading efghijklmnopqrstuvwxy�abcdefghijkimnop qrstuvwxyzabcdefghijklmnopqrstuvwxyza 9lines/inch bcdefghij klmnopqrstuvwxyzabcdefghij klm nopqrstuvwxyzabcdefghijklm nopqrstuvwx y�abcdefghijklmnopqrstuvwxyz abcdefghijklmnopqrstuvwxyzabcdef 1 CO�. ghijklmnopqrstuvwxyzabcdefghijklm nopqrstuvwxyzabcdefghijklmnopqrs $ pt. �/P@ tuvwTcyzabcdefghijklmnopqrstuvwxy 9 t leadin zabcdefghijklmnopqrstuvwxyzabcdef P • g ghijklmnopqrstuvwxyzabcdefghijklm g lines/inch nopqrstuvwxyzabcdefghijklmnopqrs tuvwTcyzabcdefghijklmnopqrstuvw7cy zabcdefghijklmnopqrstuvwxyzabcdef ghijklmnopqrstuvw�cyzabcdefghijklm nopqrstuvwacyzabcdefghijklmnopqrs tuvwxyz Count M e s s en er Oe Boxp 6P Scandia,�SSo�3 � � 651-433-3845•Fax:651-433-3158 January 4, 2008 Anne Hurlburt City of Scandia P.O.Box 128 Scandia, MN 55073 Dear Ms. Hurlburt: As the only local paper covering news and information weekly for the City of Scandia and the surrounding areas, we appreciate your considering the Country Messenger as your legal newspa- per. Since last year we have increased subscriptions by 19.49%in the City of Scandia. The Country Messenger: •Our total circulation is 1,325 and Scandia's circulation is 429,up from 359 in 2007,a 19.49% increase. •The rate is$5.60 per column inch. •The newspaper's publicarion day is Wednesday and legals must be submitted by Friday at noon. •All legal notices published in the Country Messenger will be displayed online at www.coun- trymessenger.com at no additional chazge. Our goal is to provide the best possible coverage of the local people, news,events and govern- ment. If the board chooses another newspaper, we ask you to consider publishing notices in the Country Messenger as a service to the community. ff you have any questions,please feel free to contact me at anytime.We look forward to continu- ing to serve you and the community. Sincerely, Carter Johnson Publisher Sun&Country Messenger _� Publications Eugene D.Johnson, Publisher Pat Daul,Associate Publisher 4779 BloomAve.,White Bear Lake, MN 55110 • Phone: 651-407-1200 • Fax: 651-429-1242 ��C�� December 1, 2007 C�kC -4 2007 Anne Hurlburt New Scandia Township CITY OF SCANDIA 14727 209th Street, PO Box 128 Scandia, MN 55073 To the Board of Supervisors: We would like you to consider designating the Forest Lake Press as your designated official newspaper for 2008. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We prefer submittal of legal notices by mail, fax at(651)429-1242 or e-mail your notices to: legals(�a,presspubs.com-clearly labeling them as "Legal Notices." The rate is $6.65 a column inch, in 7-point type, at 9-lines per inch. Our deadline for legal notices is Wednesday by 5 PM for the following Wednesda.y's publication. We look forward to being of service to the township. If you have any questions,please call me at 651-407-1200. S' cerely, � �r�-� Lisa Graber Legal Notice Coordinator ��j G vC.�1��_ � t�� ,`4°` .4�� ,_ �� ,� �r'a _��.�.. � � � � � �`� ��.6'{�..t�4 �'.��.4,'_�. , t,� t �``�Q,\ ,� �� ,��E �fry{��'1 ��'�c�d'�?-° � �,� �. ��-� mrscl:scnlgOB.doc � ,� Your Best Source For Community Information White Bear Press• Vadnais He/ghts Press•St. Croix Valley Press•Quad Community Press•Shoreview Press•Forest Lake Press ppnewsC�presspubs.com ppcompC�presspubs.com ppadvertising@presspubs.com ppcircC�presspubs.com