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9.c) 2015 Budget Part 2Administration & Finance (41000) This budget includes personnel expenses for the Administrator, Treasurer, Deputy Clerk and Office Assistant, as well as the budgets for a large variety of contractual services such as assessing, auditing, legal, animal control and recycling services, This draft budget shows an approximately 4.25% increase from 2014 to 2015, primarily because of the increase in contractual services for codification. Misc Contractual (438) includes $9,000 to have the non -Development Code ordinances codified. The increase in the Personnel Services budget is reflective of applying a 1.5% COLA increase to the step plan effective January 1, 2015 and assumes each employee will receive her step increase on her anniversary date. Revenues to this budget include license fees, the recycling grant and charges for services. Revenues from fines and forfeitures offset a portion of legal services (prosecution) costs. Revenue from the cable TV franchise offsets the expense item (437) which is transferred to the Forest Lake Cable Commission (net cost = $0.) 14 10/6/2014 GENERALFUND101 ADMINISTRATION S FINANCE (41000) REVENUE 2011 Actual 2015 Oran Budget 2012 2013 2014 7/70/2014 2D14 2015 Actual Actual Adopted Year -to -Date Esinuded Proposed Loans" 6 Pamb 33401 LGAlMVHCIAGIPERA Aid 32180 TobaecoB LiquorLiCenaes 11,080 10,986 10,938 11,000 75 11,D00 11,500 32190 OtlrerCity Pemllts 200 669 425 250 375 425 400 32260 Gambino Pemdls 70 45 160 45 45 45 60 Total Licenses B Permits 11,330 11,722 11,623 11,295 495 11,470 11,980 Intanwammental Revenues 33401 LGAlMVHCIAGIPERA Aid 362 9,202 9,241 362 724 724 33422 OtMrSWta Greme 8 Aide 1,500 34105 Maps& Publications 25 33620 Recycling Gram 7.235 7.235 7,980 7,235 8,024 8,000 Total lntemovemmental Aid 7,697 16,437 17,221 7597 0 8,748 8,724 Charges forServkes 34102 Legal Services 1,000 823 17,031 1,000 11680 2,000 1,500 34105 Maps& Publications 25 34107 AssessmentSearch Fees 50 250 210 200 70 2D0 200 34110 Escrow Reinbursemem 2,725 8,955 9,295 34304 ReimbursemnMrSemices 1,100 Total Charges for Services 3,600 10028 27,636 1200 1.760 2200 1700 35101 PNes 8 Forfeitures 15,000 17,818 11,634 16,D00 5,651 16,000 12,000 Other Income 36210 lnt mstinwme 11537 7,023 6,306 7,100 4,252 4,508 4,500 36240 insurence Olvidend 0 12,900 8,770 36250 Misc. Refunds 100 3,643 597 500 6,400 6,400 500 Total Admintstratvn B Finance Dept 348.399 383,045 408.671 344,542 179,608 352,176 381.667 Was: 1 of 1 Admin 339 PM 10/62014 2015 Draft Budget GENERAL FUND 101 ADMINISTRATION & FINANCE (41000) EXPENSE 2011 2012 2013 2014 6+d0I2014 2014 2015 Change Actual Actual Actual Adopted Year -to -Date Estimated Proposed '14•45 incl Services 28.500 9,349 300 Assessor 25,430 27,426 301 Auditing & Accounting 22,000 101 Regular Wages & Salaries 124,700 148,985 130,484 141,821 84,704 141,621 144,743 121 PERA Coord. Employer Contribution 9,356 10,338 9,435 10,214 4,717 10,214 10,494 122 FICA Employer Contribution 7,988 9,027 10,497 8,734 1,605 8,734 8,974 128 MEDICARE Employer Contribution 1,868 2,111 1,868 2,043 972 2,043 2,099 131 Health Insurance Employer Contribu5on 10,974 13,991 13,827 9,510 5,137 9,510 12,891 134 Life Insurance Employer Paid 604 589 643 631 176 631 576 135 Disability Insurance Employer Paid 610 712 424 701 201 402 442 Materiels & Supplies 28.500 9,349 300 Assessor 25,430 27,426 301 Auditing & Accounting 22,000 20D Office Supplies 1,770 2,741 1,633 2,000 326 1,501) 1,760 203 Printed Forms & Papers 2,209 2,468 2,069 2,000 384 2,000 2,100 210 Operating Supplies 1,185 809 121 750 184 75D 760 Total Materials & Supplies 5.164 6,018 3,743 4,750 895 4,260 4,600 -3.16% Conuactuai Services 28.500 9,349 300 Assessor 25,430 27,426 301 Auditing & Accounting 22,000 21,45D 304 Legal Services 30,866 87,624 308 Other Professlonal Services 425 8,910 309 Software Support &Maintenance 2,608 3,85D 313 Committee & Commisslon Relmburs 11000 3,694 314 Animal Control 1,153 1,210 316 Conference & Seminars 25 317 Employee Training 345 1DD 319 Other Services 1,440 1,211 321 Telephone 2,537 2,315 322 Postage 2,876 3,478 331 Travel Expenses 1,483 1,504 351 Legal Notices Publishing 1,303 1,465 353 Saks Tax 1,000 3D5 351 Llablity/Pmperty, insurance 4,864 4,874 365 Insurance Claims 1,217 500 413 Of lea Equipment Rental 5,767 6,694 430 Recycling 28,601 28,113 433 Dues &Subscrip0ons 4,491 4,621 434 Youth Service Bureau 5,500 5,SOD 437 Cable TV Franchise Agreement 7,266 7,929 438 Misc Contractual 3,895 4269 439 Refunds Issued 2,500 2,525 27,051 28.500 9,349 28,600 28,500 22,500 16,300 16,300 1613W 16,875 40,925 36,000 12,132 38,000 36,000 425 1,OD0 11000 11000 3,694 4,272 2,020 5,415 406 240 60 240 240 1,440 1,600 811 1,600 1,500 649 750 345 750 1,200 65 600 0 500 300 860 1,000 3D5 1,000 1,OD0 2,833 2,60D 1,217 2,600 2,680 2,163 2,360 735 2,150 2,350 706 1,500 608 1,600 1,600 1,545 1,500 927 1,600 1,600 562 3.425 3,529 2,942 2,942 3,236 6,255 5,700 2,358 5,862 5,712 28,602 30,600 13,923 29ADO 2%500 4,874 6,164 824 5,164 5,319 SEW 5,500 5,800 51500 5,500 8.897 SAW 3,799 6,800 8.000 4,603 4,800 269 3,600 13,800 2,500 2,500 2,500 2,500 Capital Outlays 560 Fumgus & Fixtures 570 Office Equipment 1,563 1,946 5,207 2500 1,276 2,000 2,000 Total Capital Outlays 1,553 1,946 5,287 2,500 1,276 2,000 2,000 -20.00% Total Administration & Finance (41000) 318,368 401,664 347,730 344,542 155,178 341,329 361,667 4.97% Notes: 1 of 1 ADMIN 3:38 PM 1002D14 City Council (41110) The Council provided direction to staff at the August 20, 2014 budget meeting to draft an ordinance to delay Council salary adjustments until after the 2016 election. The contractual services budget sets aside funds for Council education such as Minnesota League of Cities conferences or seminars. There is one Capital Outlays proposed in this budget, $1,200 for new chairs in the council chambers. 15 10/6/2014 GENERAL FUND 101 CITY COUNCIL (41110) REVENUE 2015 Draft Budget 2011 2012 2013 2014 7/10/2014 2014 2018 Actual Actual Actual Proposed Year "ate Eathnated Pmposed Total City Coundl Dapt 20289 18,807 19,873 18.839 10,048 18.839 20,121 I of 1 Councll 139 PM 10/8/2014 2015 Draft Budget GENERAL FUND 101 CITY COUNCIL (41110) EXPENSE 1 all COUNCIL 3:38 PM 10/0/2014 2011 2012 2013 2014 6!30/20'14 2014 2015 Change Actual Actual Achmi Adopted Yearto-Date Estimated Proposed '14-15 Account Description Expenses Expenses Expenses Budget Expdts Expchs Budget Budget Notes: Personnel Services 101 RegularWages&524des 16,476 16,476 16,270 16,476 4,325 16,476 16,476 121 PERA Coord. Employer Conhibution 122 FICA Employer Contribution 128 MEDICARE Employer Contribution 127 PERA DeOned Employer ContributIon 239 3,006 239 824 239 824 239 824 60 206 239 206 239 906 Total Personnel Services 19,734 17,538 17,333 17,539 4,592 _ 16,921 17,621 0.47% Contractual Services 316 Conference & Seminars 331 Travel E nses 105 161 299 111 218 260 1,000 300 325 325 1,000 300 Total Contractual Services 266 410 468 1.300 325 325 11300 Capital Outlays 560 Furniture & Whines 1200 1 570 08tee Equipment Total Capital Outlays 1,2DD Total City Council (41110) 20,000 17,949 17,801 18,839 4,917 17,246 20,121 6.81% Notes: 1. New Chairs for Council Chambers 1 all COUNCIL 3:38 PM 10/0/2014 Elections (41410) With no election in 2015, expenses are budgeted just for maintenance costs of the election equipment. 16 10/6/2014 GENERAL FUND 101 ELECTIONS (41410) REVENUE 1015 Draft Budget 2019 2012 2013 2014 7/10/2014 2014 2015 Actual Actual Actual Probed Year -to -Date Estimated Pmposed Total Elections Deot. 470 5.202 475 6,110 3,259 6.110 470 1 of 1 Elections 3:39 PM 104 014 GENERAL FUND 101 ELECTIONS (41410) EXPENSE 2015 Draft Budget 2010 2011 2012 2013 2014 613012014 2014 AC W AMAI Adwl AaWW Adopted Yem-a-Date EstAmted 2016 Change oposed '14215 Maalmis 8 Swplies 200 Ol6oe Supphas 24 34 40 40 210 Ope21'na Supplies 257 415 400 132 400 Taal Maarlals S SMOies 282 460 440 132 440 -100.00% 92 185 200 200 Total Elections (41410) 5.181 470 8.035 470 8,110 1,322 8,110 470 -02.31% Notes: 1 of 1 ELECTIONS 3:38 PM 10MI2014 Planning & Building (41910) This budget looks significantly different from previous years because staff is proposing to net expenses rather than show reimbursements from applicants on the revenue side. This is make it easier for the public to see just what expenses are covered by tax levies and also reduces the administrative burden on the treasurer by limiting the number of journal entries needed to move money from one fund to another. Overall, operations in this area are expected to be similar to previous years. Building activity is expected to decrease slightly. Also, there were a number of permits applied for in the end of 2013 but work did not start until 2014 so 2013 revenues are a bit higher proportionally to expenses. Only $3,450 is expected to come from the tax levy for planning and building services. 17 10/6/2014 2015 Draft Budget GENERAL FUND 101 PLANNING & BUILDING (41910) REVENUE 2011 2012 2013 2014 7/102014 2014 2015 Actual Actual Actual Proposed Year -to -Date Es9nvtted Proposed Licenses & PeanOs 32150 Ulm Pennde 600 300 32190 Omer City Perms 1 A26 1,750 1,325 1,75D 1,500 1,500 1,500 32210 Building Permb 36,000 40.135 84,984 40,ODO 40,249 75,0OD 65,000 Total Licenses & Permits 36,625 42,185 861309 41,750 41,749 76,500 66,500 Imemovemmemal Revenues 33422 011ier State Grants & ma 33833 Mel Council PWrvfwg Gram 0 0 Toted Intergovemmenlel Aid 0 0 0 0 0 0 0 Charges forSeMoes 34103 Zwft & Planning 219,331 26,719 80,926 62.000 843 1,750 1,760 1 34110 Escmy Ralmbutsement 142,687 78,535 50,000 12,434 0 0 1 Total Charges for SerAm 219.331 171AOB 139,481 112.000 13277 1,760 1,750 Total Plannina & Buildina Dent. 332.808 251,264 244,777 168,200 61,666 90,700 71,700 Notes 1. RaBeded In reduced expenses rather than revenue 1 of 1 Plan & Build 3:39 PM 10/6/2014 GENERAL FUND 101 PLANNING & BUILDING (41910) EXPENSE 2011 2015 Draft Budget 2012 2013 Actual Actual Account Description Expenses Personnel SwAlo 262,588 101 Regular Wages &Soiaries 61,548 121 PERA Coots. Employer Contribution 4,334 122 FICA Employer Contribution 3,999 126 MEDICARE Employer Contribution 936 131 Health Insurance Employer Contributlon 5,381 134 Life Insurance Employer Paid 217 135 Disability Insurance Employer Paid 41D Materials &Supplies 200 umos supplies 203 Printed Forms & Papers 210 Operating Suppliers Contractual Services 311 Permit Fees(Contract Inspections) 312 Planning Services 313 Committee & Commission Reimburs 314 Animal Control 316 Conference & Seminars 317 Employee Training 319 Other Services 321 Telephone 331 Travel Expenses 351 Legal Notices Publishing 361 Uability/Property, Insurance 433 Duas & Subscriptions 438 Misc Contractual 65 282 258 43,421 78,041 4,960 100 73,708 360 107 3,437 2014 613012014 2014 2015 Change doirted Yeako-Date Estimated Proposed 114'15 22,000 17,929 240,368 262,588 5,200 5,200 215 15,000 409 2,600 26 5,200 1,668 995 218 1,000 125 1,349 299 282 205 4,937 4,790 43,421 78,041 4,960 100 73,708 360 107 3,437 2014 613012014 2014 2015 Change doirted Yeako-Date Estimated Proposed 114'15 22,000 16,863 40,000 44,000 56,000 4,558 12,000 15,000 5,200 2,600 5,200 5,200 1,000 25 135 1,000 80,000 1,349 100 1.600 1 4,000 4.000 Total Planning & Building (41910) 336 333 296,202 204,125 166,200 27,458 63,935 71,700 56.86% Notes: 1. Net expenses Instead of gross 2. Net expenses Instead of gross 3. State Surcharges 1 of 1 PLANNING & BLDG 3:38 PM 10/6/2014 1 3 J Police (42000) The city has received a 2015 cost estimate from Washington County of $120,178.56 for police services. Details are included with the budget worksheets. This represents approximately a 0.88% decrease from 2014. The Sheriff's Office has informed us that Scandia will be assigned a new deputy in 2015. Staff has added $500 for overtime costs in addition to the contract, which would allow hiring of off-duty officers for traffic control during the Safe Halloween event or other special events requiring additional police protection. Staff has also added $310 for Scandia's share of the "Code Red" emergency notification system. 18 10/6/2014 GENERAL FUND 101 POLICE (42000) REVENUE 2015 Draft Budget 2011 2012 2013 2014 711Df2014 2014 2015 Actual Actual Actual Proposed Year -to -Date ESOmeted Proposed Total Police Dept. 123,274 117,871 118,830 122,068 65,106 122,068 120,989 1 of 1 Police 3:39 PM 10/6/2014 GENERAL FUND 101 POLICE (42000) EXPENSE 2015 Draft Budget 2011 2012 2013 2014 Actual AMMI Actual Adopted 6/30/2014 2014 2015 Change Year-to-Dats Estlmated Proposed '1415 Conaacaral Services 308 Other Professloml Services 318 POAce Contract 112,267 118,883 116,384 121,758 121,758 120,679 319 Other Saws 309 0 310 309 309 310 Total Contractual Services 112,267 117172 116,384 122,068 809 122,087 120,989 -0.9%— Total Police (42000) 114,119 117,172 116,394 122,069 309 122,067 120,989 -0.88% Notes: 1 of 1 POLICE 3:38 PM 101612014 Fire (42200) The Fire Department budget shows a decrease of 12.25% in 2015. This is due to notification from the state that the City will not be required to make a contribution to the plan next year. The fund is performing well enough. Also, the Council decided to decrease the transfer to the Equipment Replacement Fund and plans to borrow for large purchases in the future. Personnel Services includes a 2% wage increase. Materials and Supplies are mostly unchanged except for an increase in fuel costs. Contractual Services may be decreased further due to only two new hires needing EMT training next year. The Council should consider if applications will be sought next year that could impact this line item. The Capital Outlays category remained unchanged. The draft 2015 budget includes a transfer of $9,241 to the Equipment Replacement Fund, the department's share of $20,000 in transfers to that fund. Revenues to this budget include the fire contract with May Township which is estimated at about $34,000. The current contract expires at the end of this year and negotiations are underway for a new one. Grant funding is proposed for training (DNR Grant). Revenue for the retirement premium is a pass through so the amount is the same on the revenue and expense side. 19 10/6/2014 GENERAL FUND 101 FIRE DEPT (42200) REVENUE 2015 Draft Budget 2010 2011 2012 2013 2014 7/1012014 2014 2015 AMUN Achml AMual Aqua) Pmpwod Ymr-W)ote EsftBW Proposed IMer9oyemmertal Revnvres 33401 HC/AG/PE. Aid 0 34202 Fka PrOWAM SanAm 30,876 52,574 33.551 34,568 Pmm.A 99420 Fke Relelhom Irs. Prom. FWe Re 25,098 0 21,988 24,720 21,988 21,988 22,646 33422 Ocher Stele CreMe & Aioa 2,000 2,481 300D 5,000 1,640 3,000 2,000 33611 Town Rose Algmed 33820 Recycling Grant 38230 Dorretbm 5,428 2,683 2,000 8.000 33821 County Election Aid 6,456 Tolel Other Income 5,426 2,563 2000 33630 Looel Govis Grants & ANs BOW 5,458 5,458 0 Total Fka Dept. 378,932 33833 Met Co lPIOW4Q Grant 317,665 361,253 309,404 169,270 303,272 271,515 3364D Other Grords 8,013 818M 1,395 8,892 1,500 Total lnhegovemmeMel Ald 35,101 8,600 25,882 36.612 28.486 1,640 24,986 24.646 Charges for Servlces 34202 Fka PrOWAM SanAm 30,876 52,574 33.551 34,568 35,694 36,594 35,504 34,611 TMMChar9eehx Ser*w 30,876 32.574 33,551 34,558 35,594 35,594 35,594 34,511 OMariacome 38230 Dorretbm 5,428 2,683 2,000 8.000 5,458 6,456 Tolel Other Income 5,426 2,563 2000 0 BOW 5,458 5,458 0 Total Fka Dept. 378,932 343,186 317,665 361,253 309,404 169,270 303,272 271,515 1 of 1 Fre 3:39 PM 10/612014 2015 Draft Budget GENERAL FUND 101 FIRE DEPT (42200) EXPENSE Contractual Services 2011 2012 2013 2014 6!40!2014 2014 2015 Change 1,658 Actual Actual Actual Adopted Year -to -Date Estimated Proposed '14-15 Account Description Expenses Expdtm Expenses Budget Ewate Ecpdtrs Budget Budget Personnel Services 11,000 2,629 11.000 11,330 310 Medical Training 3,785 1,238 14,383 101 Regular Wages & Salaries 78,550 78,233 75,444 871628 28,911 86,733 89,381 800 122 FICA Employer Comnbutlon 4,899 4,879 4,981 5,433 1,479 5,377 5,542 2,280 126 MEDICARE Employer Contribution 1,106 1,134 941 1,271 572 1,258 1,296 750 141 Unemployment Compensation 178 -31 1,818 100 2,000 596 100 1,40D 151 Workers Comp Insurance Premium 1,532 4,157 4.289 4,429 6,013 8,013 6,614 324 State of MN -Fire Relief Taal Persomel Services 86,053 176,744 85,665 98,861 36,974 99,381 102,932 4.129 18,258 19,200 18,259 18,259 18,259 331 Travel Expen6es 2,173 1,700 Mat WB&Suppllw 3,000 1,742 3,000 3,000 334 LlcenaelCDL 20 22 21 200 Office Supplies 70 337 124 500 258 500 600 100 203 Primed Forms & Papers 491 144 110 500 10D 500 209 Medical Supplies 1,749 550 518 1,250 729 1,25D 1,250 9,132 210 Opers5rg Supplies 7,179 7,515 14,174 10,000 1,891 9,001) 10,000 13,390 211 Cleaning Supplles 559 810 79 500 367 100 Cita 385 Savar Pumping & Maintenance 212 Fuel 4,884 4,468 3,412 5,000 1,643 3,750 5,260 1,841 217 Turnout Geer & Uniforms 793 6,509 6,893 12,500 167 7,000 12,600 12,128 221 Equipment Parts 5,261 3,366 935 5,000 2,315 5,000 5,000 90 222 Tires 20D 500 1,388 500 500 1,000 223 Building Repair & Supplies 934 4,377 1,117 4,500 1,618 4,500 4,500 Contractual Services 305 Medical Services 1,658 1,645 1,630 2,000 636 2,000 2,000 3116 Personnel Testing & Reaultmert WAS 2,565 856 2,500 815 2,500 2,600 309 Soffware Support & Maintenance 11,272 10,380 10,904 11,000 2,629 11.000 11,330 310 Medical Training 3,785 1,238 14,383 4,000 3,028 4,000 11,200 316 Conference & Seminars 800 ODD 317 Employee Training 9,311 3,961 1395 8,000 2,280 5,000 8,000 319 Other Services 2,089 124 255 750 153 750 ?SD 321 Telephone 1,899 1,818 1,756 2,000 596 1,300 1,40D 322 Postage 18 50 W 324 State of MN -Fire Relief 25.673 21,986 24,720 21,986 21,986 22,648 325 City Match -FM Relief 58,250 18,258 19,200 18,259 18,259 18,259 331 Travel Expen6es 2,173 1,700 1,950 3,000 1,742 3,000 3,000 334 LlcenaelCDL 20 22 21 25 21 21 25 340 AdvertWrkg 100 46 100 100 353 Sales Tax 715 361 LIab10ry/PropeAy Insurance 12,695 11,420 9,189 9,335 9,132 9,132 9,802 381 Ut4aies 8,502 7,908 8,890 12,000 6,696 13,000 13,390 384 Refuse Disposal 218 810 863 800 367 800 824 385 Savar Pumping & Maintenance 1215 994 1,947 2,500 1,083 2,200 2,575 401 Bldg Maintenance 1,841 808 3,699 2,000 273 2,000 2,000 404 Machinery&Equipment Repair 8,492 12,128 4,817 10,000 2,612 10,000 10,000 407 Well Repair & Maintenance 96 90 90 200 20D 433 Dues& Suhscriptiora 1,388 898 1,190 1,000 289 1,DD0 1,200 438 Misc Contractual 630 630 630 750 750 700 440 Events 726 1,324 1.500 1,500 1,601) Total Contractual Bar&" 151.233 99,997 110,885 114.355 50,867 110,298 105,841 •7.44% Capital Outlays 840 Heevy Machinery Capital 500 Motor Vehicles Capital 550 Furniture & Fibromas 1,965 2,600 Transfers 720 Operating Transfers 5206 43,108 45,485 42,938 42933 42938 9,241 -78.48% Town;= WAS 43,103 45,485 42,938 4208 42,938 9,241 -78.48% Total Fire Dept. (42200) 320.554 361,522 278.840 309,400 145267 287.317 271,515 -12.25% Notes: 1 of 1 FIRE 3:38 PM 10/0014 Public Works (43000) This budget includes personnel expenses for the Public Works Director, three full-time Maintenance Workers and temporary employees for snow removal. Personnel Services are showing a decrease because more time will be allocated to the sewer funds once the contracts with EcoCheck expire. The total Contractual Services category would be slightly increased from the 2014 budget. The largest expense continues to be Contractual Road Maintenance and Repairs (CIP Project PW - 002, $300,000.) This line item funds seal coating, tree trimming, street sweeping, dust control, patching, and culvert repair and replacement. The line item was increased slightly to account for the additional tree trimming and grubbing work proposed as the first phase on the "P" roads as discussed by the Council earlier this year. The draft 2015 budget includes a transfer of $10,759 to the Equipment Replacement Fund, the department's share of $20,000 in transfers to that fund. Also reflected is the $200,000 transfer to the Local Road Improvement Fund. This is the amount estimated to be above 50% of General Fund expenditures. Revenues to this budget are primarily property taxes, plus gravel tax revenues. 20 10/6/2014 GENERAL FUND 101 PUBLIC WORKS (43000) REVENUE 2015 Draft Budget 2011 2012 2013 2014 7/102014 2014 2016 Actual Actual Actual Proposed Year -to -Date Estlmated Proposed 31000 Washington Cly. Tax Settlement 649,808 788,033 884,428 851,896 454,364 861,896 813,453 31701 Gravel Texas 14,865 8,900 14,414 21,802 15,000 21,802 31800 Other Tetras 834 1,473 0 Total PropenyTaxes 664.473 796,933 898,842 873,698 454.364 866,896 835.255 Licenses & Pem its 32150 MY Patrrlhe 150 750 750 750 760 750 32190 Other CRY Permits 1425 1,000 Total Ltoenses 6 Permits 150 760 2,175 750 0 750 1,750 Charges to Services 34105 Engineering Services 3.595 834 1,473 0 500 34109 Water Usage 255 494 300 300 $00 34110 Escrow Reimbursement 4,260 34301 Damage Repairs 986 2,504 34303 Dust Control 3,248 3,190 11812 1,350 1,350 1,360 34304 Reimbursementlor Services 34305 Other Street Serv" 0 585 00 90 Total Charges for Services 8,087 7,007 7545 1.650 90 1,740 2,150 Total Public Works Dept. 674,117 811,148 917,294 876,098 454,723 869,655 839,155 1 of 1 PW 3:40 PM 10MM14 GENERAL FUND 101 PUBLIC WORKS (43000) EXPENSE 2015 Draft Budget 2010 2011 2012 2D73 2014 613=14 2014 2015 Charge Acbal Achal Arcual Actual Proposed Year -t Daia Estimated Proposed '14'15 101 Regular Wages 8 Salaries 82,962 68.409 128,475 149,773 185,634 81,497 178,532 181,375 102 OT Reg. Wages 7,323 4,15D 3,254 4,834 7,695 2,991 6,000 7.874 104 Temp Employee Wages 7,898 2,686 5,220 7011 31291 2.898 31500 2,613 121 PERA Coord. Employer Cpniribubon 6,050 8,582 9,581 11,195 14,058 6,125 12,944 13,637 122 FICA Employer COMiMion 5,723 5,307 8,163 9,513 12,129 5,197 11,089 11.658 128 MEDICARE Employer Corarhxtion 1,379 1,255 1,928 2,247 2,837 1,224 2,589 2,727 131 Health Inswra ce Employer Conirlbulton 18,471 27,102 33,900 38,128 49.588 18,408 35,000 45,842 134 life Insurance Employer Paid 304 410 483 832 878 443 860 948 135 Disability Insxa oo Employer Paid 974 914 985 1,028 2.042 528 1,065 1,829 141 Unemployment Compensation 163 2,767 41,565 42,300 23,480 42,000 43,000 Materiels & Supplies 200 Office Supplies 26,598 85 203 318 200 65 200 300 210 Oper sti g SWplas 4.690 7,179 8,399 9,185 10,000 5,023 10,000 11,000 212 Fuel 13.274 11,983 17,967 24,685 25,000 14,926 30,000 28,000 221 Equlpmem Parts 7,219 7,269 7,211 6,256 7,500 1,333 7,500 7,600 222 Tires 3,812 5.547 1,078 837 3,000 1.114 31000 1,000 223 Building Repair & Supplies 654 167 3,119 861 1,000 900 1,000 1,000 224 Road Maintenance Supplies 3,784 3,161 41A95 24,478 29,000 5.519 23,000 25,00() 228 Gravel & Sand 58,080 15,258 14,361 26.804 25.650 21,697 23,500 6,000 229 Sao IOA95 41,565 42,300 23,480 42,000 43,000 240 Small Toils & Minor Eoupmart 6,435 5.743 10,022 4,331 7500 1,874 7,500 7,600 Taal Materiels B Supplies 97.909 55,884 114,351 138,290 145,150 75522 147,700 129,300 -10.92% Cortract al Services 302 Surveying 26,598 52,151 35,890 760 257,052 257,062 257,062 2/0,769 303 Engineering Se,lcm 21,473 27,595 21,550 23,085 32,500 13,478 32,600 32,600 305 Medical Services 402 306 870 196 1,000 1,056 1,056 800 317 Employee Trainbg 1,071 90 280 2,800 1,000 220 1,000 1,250 319 Other Services 677 2,368 3.860 4,074 3,500 1,235 3.500 4,000 321 Telephone 2,734 2,485 2999 3,408 4,000 1A07 3500 3.240 331 Travel Expanses 123 64 61 279 500 600 750 334 LbK*WCDL 77 10 90 33 150 144 144 150 353 Sales Tax 81620 361 LiablWropertylnsuraece %288 10,582 10,087 11,498 11,843 11,584 11584 12,742 3651nsmrice Cauns 500 500 361 Utehiea 51699 6,055 5,620 8.513 8,000 2,837 8,000 9,031 384 Refuse Disposal 150 409 1,027 916 1,000 640 1,100 1.150 385 Sewer 831 809 662 1,333 2500 826 2,500 2,500 387 So" LgM Utilities 4,480 61380 8,143 7,892 8,000 3,151 8,000 8,373 401 Bldg Maintervnce 2,547 1,072 1,028 2,696 1,600 1,464 1,500 2.00D 403 Improvements other than Bldg 497 404 Maclmary&EgtApmem Repair 6,041 10,140 4,565 6,208 5500 1,137 S,OW 51000 405 Contracbal Road Maori. & Repass 19D,692 261,210 256,048 264,981 300,000 81,851 300,000 330,000 433 Dues & Subscrlpfions 127 15D 438 Miso Co*scWl 2,298 3534 1,004 9,426 5,000 3,200 5,000 5,000 Total Conlreoluel Services 249.190 333,598 318,391 3541535 383,493 106,128 3112,884 418,336 9.09% Ceoltel Oudm0s 530 Capital Impmvemew other then "a 11,237 540 Heavy Machinery Capital 45,053 13,168 660 Motor Vehicles Capital 49,790 560 FwAhme & Fixnres 1,694 522 1,314 1,314 500 570 Office EgUpmwt 71 11771 Total Capital Ou" 71 59,755 63.430 1,314 1.314 500 0114/01 Transfers 720 Operating Tralafans 26,598 52,151 35,890 54,415 257,052 257,062 257,062 2/0,769 TOW Transfers 28,595 52,151 35,890 54,415 257,062 257,062 257,082 210.759 •18.01% Total PUWk WoAs(43000) 507,427 579,338 731,967 847,491 1,076,007 566,324 1,051,207 1.039.155 343% Notes: 1. Inc for P road tree trimming and grubbing 2. Includes LRIP oparatiig bansfer 1 of 1 PW 3:38 PM 10/5/2014 Parks (45000) This budget includes personnel expenses for the part-time Office Assistant's time devoted to recreation activities. The budget also includes seasonal employees for the warming house and summer recreation programs. Hours budgeted for these positions are the same as 2014. Staff is proposing to combine the summer parks maintenance position and ice rink maintenance position into one part-time year-round position. In the winter this position would also replace one seasonal snow plow position per week. The position would work between 24 and 28 hours a week depending on work load. The Personnel Services budget will increase by about $3,000 in 2015 compared to estimated 2014 expenses. However, once costs related to advertising, interviewing, drug testing, and hiring three seasonal employees are factored in the increased costs are diminished. In addition, retaining someone year-round will help to meet the needs of our growing parks system. The Materials and Supplies category is increased due to the increase in fuel costs and board replacements for the ice rink. The Events budget (440) has been increased to allocate $500 more to Vinterfest activities. Last year, committee members were able to get donations from businesses and donated themselves to cover some of the costs. The Parks and Recreation Committee would like to have those funds come from the City in 2015. There are no Capital Outlays planned from the general fund in 2015 for the Parks Department. Revenues to this budget are generally property taxes, with some revenue from participant fees and facilities rentals. 21 10/6/2014 GENERAL FUND 101 PARKS & RECREATION (45000) REVENUE 2011 Actual 2015 Draft Budget 2012 2013 2014 7/1012014 2014 2015 Actual Actual Proposed YMMr Data Estimated Proposed Charges for Services 34301 Damage Repairs 883 863 10,110 34750 Facilities Rental 616 288 607 500 1,800 2,030 500 34760 Cleaning Fees 1,100 0 0 0 10,110 10,110 0 34780 Park Dedication Fees 61,990 53,374 54,732 56,030 48,033 70,733 82,244 34790 Recreation Programs 11,407 9,911 8,551 7,300 9,457 9,500 9,500 Total Charges for Services 12.023 10,179 9,158 7,800 12,200 12,393 10,000 Other Income 36230 Donations 1,100 0 10,110 10,110 36250 Mist. Refunds Total Other income 1,100 0 0 0 10,110 10,110 0 Total Parks & Recreation Dept. 61,990 53,374 54,732 56,030 48,033 70,733 82,244 1. Sign Funds for Lighted Field will be Committed 1 of 1 Parks 3:40 PM 10/6/2014 2015 Draft Budget GENERAL FUND 101 PARKS & RECREATION (45000) EXPENSE nt Description 2011 Actual Expenses 2012 Actual Expenses 2013 Actual Expenses 2014 Adopted Budget 5130.14 Year -to -Date Expdta 2014 Estimated Expdtr8 2015 Change Proposed '14'15 Budget Budget noel Services 31109 30 21 50 50 50 101 Regular Wages & Salaries 2,703 3,149 3,339 5,182 1,884 5,182 15,947 104 Temp Employee Wages 18,883 14,387 13,715 15,818 8,225 15,818 6,080 121 PERA Coord. Employer Contribution S95 365 242 376 137 376 1,408 122 FICA Employer Contribution 1,184 1,041 11019 1,902 458 1,302 1,525 126 MEDICARE Employer Conidbutor, 284 275 247 305 118 305 357 141 Unemployment Compensation 3,111 868 740 81199 1,769 2,332 6,991 Materials & Supp088 200 Office Supplies 31109 30 21 50 50 50 203 Printed Fortes & Papers 329 387 367 400 384 400 400 210 Operating Supplies 1,848 2,155 709 1,600 138 1,500 1,000 212 Fuel 254 231 1,220 950 377 1,260 1,281 221 Equipment Parts 116 117 818 500 318 500 500 223 Building Repalr&Supplies 808 283 397 60 253 253 1,000 Codraduel Services 312 Planning Services 31109 313 Committee & Commission Relmbum 1,080 1,560 1,100 1200 600 1,200 1,200 319 Other Services 6.152 5,572 4,611 5,575 2,130 5,500 5,500 322 Postage 159.31 164 170 176 214 214 215 340 Advertising 116 450 1,704 1,075 325 1,075 1,075 353 Sales Tax 41 18 490 50 . 50 50 361 UebMlly/Propeny, Insurance 1,267 4,742 8,018 81199 6,355 6,355 6,991 381 utilllos 4,852 3.284 4,362 5,000 2,030 4,750 6,150 384 Refuse Disposal 2.729 3,034 2,427 3,500 757 2,750 3,000 385 Sewer Pumping and Maintenance 333 2,004 3,000 147 2,005 2,000 401 Bldg Maintenance 993 743 500 60D 500 403 Impmvemenis other then Bldg 404 Machinery & Equipment Repair 612 $06 602 500 500 500 406 Grounds Care am 808 438 Misc Contactual 231.65 536 815 500 313 600 750 439 Refunds Issued 144 285 663 600 65 500 5D0 440 Events 1.017 731 178 500 234 600 1,000 Total Contractual Services 22,502 21,015 26,987 28.274 13,979 27,207 28,431 0.55% Total Park & Recreation (45000) 58,767 48045 59,385 56,031 27,231 57,676 62244 11.09% Notes. 1. Year Round Parks Main) replaces Seasonal Grounds and Ice Rlnk 2. Sales Tax on Shelter Rental 3. PRC increased by $500 for Vrdedest 1 of 1 PARKS 3:38 PM 10/612014 Community Center (45180) This budget represents the costs for maintaining the Community Center Building and the "Annex", and contractual services and part-time staffing for cleaning and monitoring events. Revenues to this fund include rental fees for the Community Center and the Annex, which is leased to the Scandia Marine Lions Club. No changes in operation are anticipated so the budget is essentially unchanged. 22 10/6/2014 GENERAL FUND 101 COMMUNITY CENTER (45180) REVENUE 2015 Draft Budget 2011 2012 2013 2014 7/1012014 2014 2015 Actual Actual ACWal Proposed Yearto-Date Estimated Proposed Charges for Servlr�s 30230 Donations 0 0 34740 Coffee Sales 15 10 10 10 10 10 34750 Facllitles Rental 8,205 9,750 12,240 11,000 8,833 11,000 11,000 34760 Cleaning Fees 45,807 39,480 200 Total Charges for Services 8,280 9.760 12.450 11,010 8,633 11 010 11,010 Other Income 30230 Donations 0 0 2,100 8,100 36250 Miss. Refunds 300 Total Other Income 0 0 300 0 2,100 6,100 0 Total Community Center Dept. 00,060 50,594 44,532 39,707 24,039 45,807 39,480 1 of 1 CommCtr 3:40 PM 10/6/2014 2015 Draft Budget GENERAL FUND 101 COMMUNITY CENTER (45180) EXPENSE Contractual Services 2011 2012 2013 2014 6/302014 2014 2015 Change 1,139 Actual Actual Actual Proposed Year4o-Date Estimated Proposed '14215 Account Description Expenses Expenses Expenses Budget Expd4s Expdtrs Budget Budget Personnel Services 12,000 6,596 13.000 13,390 384 Refuse Disposal 1,424 1,669 11538 101 Regular Wages&Salaries 660 600 960 720 120 720 720 3,000 122 FICA Employer Comribudon 19 2,250 401 Bldg Maintenance 45 8,258 45 45 3,998 126 MEDICARE Employer Contribution 10 9 14 10 2 10 10 500 151 Workers Camp Insurance Premium 2,822 469 32 36 33 33 36 500 Total Personnel Services 3,510 1,078 1,006 811 155 808 811 0.05°/< Materials & Supplies 1084 590 590 500 439 Refunds Issued 610 210 Operatlng Supplies 2,684 3,951 3,020 5,000 1,057 5,000 4,000 32,918 Contractual Services 334 License/CDL 1,139 841 678 928 35 685 930 361 Llability/Property Insurance 1,590 1,385 2,284 2,353 2,644 2,644 2,908 381 Wines 10,675 9,594 10,403 12,000 6,596 13.000 13,390 384 Refuse Disposal 1,424 1,669 11538 11600 636 1,525 1,600 385 Sewer Pumping & Maintenance 2,148 2,218 3,904 3,000 390 2,000 2,250 401 Bldg Maintenance 17,718 8,258 10,305 11,015 3,998 9,500 10,090 404 Machinery& Equipment Repair 382 1,479 710 1,000 500 1.000 406 Grounds Care 6,210 1,915 500 500 500 407 Well Repair & Maintenance 6,223 5,579 90 500 Soo 500 438 Misc Contractual 1084 590 590 500 439 Refunds Issued 610 Total Contractual Services 48,120 32,918 31,980 32,896 14,889 31,444 33,668 2.35° Capital Outlays 520 Capital Improvements to Bldgs 4,763 530 Capital lmprwements other Man Bldgs 3,724 Total Capital Outlays 4,763 3,724 #DIV/01 Total Community Center (46180) 60,480 42,538 36,808 39,707 16,413 38,252 39,480 -0.57% Notes: 1 of 1 CENTER 3:38 PM 1 01612 01 4