5.b Administrator's reportS DI
Staff Report
Date of Meeting: March 4, 2019
To: Parks & Recreation Committee
From: Neil Soltis, Administrator
Re: Administrator's report
Policy on Recreation Program Assistance — At the February City Council meeting the Council established a
program to benefit Scandia residents in need of financial assistance to participate in recreation programs.
Information on the program follows this report. The Council amended the 2019 budget to provide a
maximum of $2,000 in assistance for 2019.
Gateway Trail — Bolton & Menk is continuing to work on the preliminary design for the Gateway Trail
segment that would extend from behind the former Fire Hall to the tunnel under Oakhill. A public open
house on the preliminary design is scheduled to be held on Tuesday, March 191h from 5:00 to 6:45 p.m-.
On the legislative front bills have been introduced to provide funding for the Gateway Trail extension
(HF0311 and SF0579) and the modification to the metropolitan agricultural preserve language that would
potentially accelerate the timeline for using the portion of the trail from the tunnel to William O'Brien
State Park (HF0484 and SF1368)
Living Healthy in Washington County (LHWC) is pleased to announce an opportunity for cities and
townships to apply for 2019 Active Living Equipment Partner Projects. These funds are made available
through the Statewide Healthy Improvement Partnership (SHIP) and will focus on using Policy, Systems
and Environmental changes to increase opportunities for physical activity. SHIP funds will be awarded
based on active living goals to promote biking and recreational activity in the community for all ages and
abilities by providing recreational equipment such as bike racks, trail benches or bike maintenance
stations. SHIP funds are limited to pre -approved equipment purchases only and cannot be used for
installation or equipment maintenance.
Organizations can apply for up to $5,000 for projects related to active living equipment and worksite
wellness and up to $4,000 for healthy aging.
Timeline for applications:
• February 21: Application opens
• March 22: Applications due by 4:00 p.m.
• April 12: Selection notification
Additional information on the grants follow this report
Hay Lake Shelter — I've spoken with Ezekiel Etukudo of the Minnesota Department of Health with regard
to extending water service from the Hay Lake School site to the shelter. The well at the School site is a
public well and is monitored by the by the Department of Health. The only outstanding issue with the
permit for that well relates to an apparent old well that has not been capped. In order to move forward
with the project it would need to be initiated by the Historical Society, as the owner of the well, or jointly
through a cooperative agreement between the Historical Society and the City. Plans for the connection
and extension would need to be submitted to the Department of Health for review and approval.
M i n n e s a t a
CITY OF SCANDIA
RECREATION PROGRAM ASSISTANCE POLICY
Recreation Program Assistance
In is the intention of the City of Scandia to provide a program for those individuals that may need financial
assistance to participate in our recreation programs. This program is available for Scandia residents only. It is
the policy of the City of Scandia to provide services to all residents regardless of sex, race, color, national
origin, ability, or financial status. The assistance is contingent on the availability of funds.
Who is eligible?
• All applicants must be residents of the City of Scandia
• Residents of all ages
Applicants who currently have outstanding balances with the City of Scandia are not eligible for
Program Assistance
• Program Assistance will be awarded as resources allow
How much assistance can my family receive?
• Each eligible family can receive up to $50 per person per year with a family maximum of $200 per
year.
A minimum co -payment of 20% will be required at the time of registration for all programs.
What programs are not eligible for Assistances?
• Facility rental including room rentals and picnic shelters
• Assistances are available for program fees only (special event admissions are not eligible)
CITY OF SCANDIA
PARKS AND RECREATION
APPLICATION FOR RECREATIONAL PROGRAM FINANCIAL ASSISTANCE
An adult household member must complete this application before registering for any
programs or activities to receive Program Assistance. Only one form, per family, is needed
for each calendar year. Assistance is contingent on the availability of budgeted funds. All
information submitted will remain confidential.
Submit completed form to: City of Scandia, 14727 209th Street, Scandia MN 55073
PARTICIPANT INFORMATION
Adult Applicant Name:
Address:'sEP
City/State/Zip:
1,sE_Home Phone:
Alternative Phone:
TOTAL HOUSEHOLD INCOME
Is your family eligible for free or reduced price school meals based on the Federal Income
Eligibility Guidelines? Yes No
Within the last 12 months has there been a financial hardship for your family?
Yes No If "Yes", Explain
APPLICATION INFORMATION
Participant Name
Date of Birth
1 attest that to the best of my knowledge all of the information provided on this form is
current and correct:
Parent, Guardian, or Adult Participant Signature
Date:
Upon approval of Program Assistance, participants will not be registered or added to any
program rosters until your portion of the program fee is received.
FOR OFFICE USE ONLY
Eligibility Determination:
Approved Denied
If denied, indicate reason:
Comments:
City of Scandia Staff Signature/Title Date
. -
ivin Health
IN WASHINGTON COUNTY
wwwlivingHealthvWC ora
Active Living Equipment - Partner Project Application Guidelines 2019
I. Background
Living Healthy in Washington County (LHWC) is pleased to announce an opportunity for cities
and townships to apply for 2019 funding for Active Living Equipment Partner Projects. These
funds are made available through the Statewide Health Improvement Partnership (SHIP) and
will focus on using Policy, Systems and Environmental changes to increase opportunities for
physical activity.
Cities and townships have a unique role in supporting healthy communities by providing safe
and accessible opportunities for physical activity for all ages and abilities. These funds are
designated for the purchase of recreational equipment such as bike racks, trail benches or bike
maintenance stations. SHIP funds will be awarded to a city or township that is expanding
opportunities for their residents to be physically active by implementing and promoting active
living strategies.
To be eligible for funding, partners must be located within Washington County. Additional
consideration will be given to applications that engage priority populations, i.e. older adults,
people of color, persons with disabilities, and those in lower income groups.
II. Funds and Project Timeline
Funding is competitive and award amounts may vary, however, the total for any project cannot
exceed $5,000. Applicants are required to provide a 10 percent match of the total funding
requested. Applications are due by 4:00 p.m. on March 15, 2019. Funds will be available upon a
signed agreement date through October 31, 2019. Approved funds are provided on a
reimbursement basis. Purchases made prior to signed contract date will not be reimbursed.
Activity
Due Date
Application Due
4:00 pm, Friday March 15, 2019
Funds Awarded
Funds will be made available to partners on the date of
the signed & approved agreement with the County.
Funds Must Be Spent By
October 31, 2019
Final Report Due
November 8, 2019
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www.co.washington.mn.us Equal Employe t Opportunity • Affirmative Action wwwheaflh.statemnus
III. Project Criteria and Focus Areas
SHIP funds will assist community organizations with active living goals to promote biking and
recreational activity in the community for all ages and abilities by providing recreational
equipment such as bike racks, trail benches or bike maintenance stations near community parks
and trails. SHIP funds are limited to pre -approved equipment purchases only and cannot be
used for installation or equipment maintenance.
IV. Funding Requirements
• Cities or townships located within Washington County.
• Proof of 1.5 million liability insurance is required.
• Applicants must provide a 10 percent match of the total funding requested.
• Projects must be geared toward sustainable policy, systems, or environmental changes (see
Section V. for "Definitions and Examples")
• A designated project lead must meet with LHWC staff to finalize the action plan, timelines,
budget, evaluation plan, and a county contract.
• The project lead must be able to carry out general business practices for accounting, record
keeping, timely invoicing and reporting. The project lead may assign someone from the
organization these duties and responsibilities if necessary.
• Project lead will complete required reporting. Assistance will be provided as needed.
• All communication pieces (print ads, newsletters, websites, blogs, news releases, letters to
the editor, public service announcements, news conference materials, promotional items,
handouts, signs, sponsorships, etc.) must be reviewed by LHWC staff, include required grant
language and be approved by the Minnesota Department of Health (MDH) before printing,
publication or distribution.
• SHIP funds must be spent by October 311t, 2019.
Allowable I Unallowable I
• Creation and production (Graphic Design) of
promotional materials included in approved
action plan
• Community engagement related to active living
project (could include surveys, forums or
walkability or bikeability assessment events)
• Consultant time for analysis/assessment
related to approved active living project
• Consultant or staff time for planning related to
placement of approved active living equipment
• Benches with community promotion to support
physical activity for seniors or persons with
disabilities to take breaks
• Bike racks and covered bike parking or bike
shelters
• Bike Fix -it stations
• Events and materials for events that encourage
walking and bicycling for transportation
Examples: Open Streets, Walk to School Day,
Bike to School Day, Bike Month, Bike to Work
Day/Week, etc.
V. Definitions and Examples
• Advertising and promotion of single/one-
time classes or activities
• Advertising and promotion not tied to
sustainable change
• Non -approved training materials
• Food purchases for snack carts, programs
or staff meals
• SHIP funds may not be used for capital
improvements or construction projects
• Installation and maintenance of equipment
• Capital improvements or construction
projects. No permanent structures may be
purchased or constructed with SHIP funds
• Playground equipment, fitness stations, disc
golf, heart rate monitors and electronic
pedometers
• Stationary equipment such as treadmills
• Trail lighting
• Ongoing event expenses
• Sporting equipment or passes that do not
support equitable, every day physical
activity. Examples: snowshoes, cross
country skis, ice skates, log rolling, canoes,
kayaks, swimming, basketball, baseball,
soccer, etc.
• Programmatic expenses for walking clubs,
yoga, Zumba, etc.
The following are definitions and examples related to the active living strategies.
• Policy change refers to standards or guidelines that can be formal or informal. For example,
updating or creating a policy regarding use of public buildings or outdoor space for group
and individual physical activity.
• System change refers to changes that impact multiple elements of an organization. For
example, collaborate with or collect input from a broad range of partners to address
inequities in access to physical activity and improve walking and biking within the
community for all residents.
• Environmental change refers to a physical or material change within a building or on a trail.
Examples include: Creating space for storing and maintaining bicycle equipment or updating
maps and trail signage to identify new equipment or related biking amenities.
• Priority populations: include older adults, people of color, persons with disabilities, and
those in lower income groups
For Questions Contact:
Kim Ball, 651-430-4040, Kim.ball@co.washington.mn.us
•
LivingRealthy
Mob= IN WASHINGTON COUNTY
www.LivingHealthyWC.org
Healthy Aging Partner Project Guidelines 2019
I. Background
Living Healthy in Washington County (LHWC) is pleased to announce an opportunity for
2019 Healthy Aging- Dementia partner project funding. These funds are made available
through the Statewide Health Improvement Partnership (SHIP), which strives to help
Minnesotans lead longer, healthier lives by preventing the chronic disease risk factors of
tobacco use and exposure, poor nutrition and physical inactivity.
The Statewide Health Improvement Partnership (SHIP) can help play a part in keeping
older adults healthy by strengthening the connection and supports for older
Minnesotans. This population would benefit by being more socially connected in their
communities and families, and remaining independent and out of long-term care
facilities. SHIP strategies will result in improved health status, delay the symptoms of
dementia, or slow the progression of the disease. SHIP funds will be awarded to aid
organizations to support dementia friendly communities.
To be eligible for funding, the organization must:
• Be located within Washington County
• Serve target populations including: older adults ages 60 and older, diverse groups,
individuals with lower incomes, and older adults with Alzheimer's Disease and other
related dementias and their caregivers
• Have designated space and staff for this project
• Have established programming for older adults
II. Funds and Project Timeline
Funding is competitive and award amounts may vary, however, the total for any project
cannot exceed $4,000. Applicants are required to provide a 10 percent match of the total
funding requested. Applications are due by 4:00 p.m. on March 22, 2019. Funds will be
available through October 31, 2019. Approved funds are provided on a reimbursement
basis. Purchases made prior to signed contract date will not be reimbursed.
Living Healthy in Washington County is a part of the Statewide Health Improvement Partnership (SHIP), Minnesota Department of Health
%a�hftW Washington County Department of Public Health Shiand Environment, 651-430-6655
phe@co.washington.mn.us �.
wwwxonashington.mn.us Equal Employment Opportunity • Affirmative Action www.health.state.mn.us
III. Project Criteria and Focus Areas
The selected site may choose from the following projects or develop one that fulfills the funding
requirements. Please note: these projects are examples of policy, system and environmental changes
Please refer to Section V. "Definitions and Examples" for further clarification.
• Healthy Eating: Projects will increase fruit and vegetable consumption, and decrease sodium,
added sugar and saturated fat by addressing food systems in senior centers, nursing homes,
assisted living facilities or transitional care units.
• Physical Activity: Improve access to physical activity for older adults.
• Fall Prevention: Promote and increase access to fall prevention programs to reduce the risk and
fear of falling and to help stay independent.
• Strengthen community preparedness for dementia: Raise awareness to better understand
dementia, dispel myths, and promote resources and supports for caregivers.
IV. Funding Requirements
• Organizations located in Washington County serving residents age 60 and older, or have
demonstrated prior work on dementia friendly practices, and have the capacity to take on a
partner project.
• Proof of 1.5 million liability insurance is required.
• The selected site must provide a 10 percent match of the total funding requested.
• Projects must be geared toward sustainable policy, systems, or environmental changes (see Section
V. for "Definitions and Examples")
• Projects must include at least one focus area as described above.
• A designated project lead must meet with LHWC staff to finalize the action plan, timelines, budget,
evaluation plan, and a county agreement.
• The project lead must be able to carry out general business practices for accounting, record
keeping, timely invoicing and reporting. The project lead may assign someone from the
organization these duties and responsibilities if necessary.
• Evaluation and reporting is required. Assistance will be provided as needed.
• All communication pieces (print ads, newsletters, websites, blogs, news releases, letters to the
editor, public service announcements, news conference materials, promotional items, handouts,
signs, sponsorships, etc.) must be reviewed by LHWC staff, include required grant language and be
approved by the Minnesota Department of Health (MDH) before printing, publication or
distribution.
• SHIP funds must be spent by October 31, 2019
EXAMPLES OF ALLOWABLE & UNALLOWABLE USES of SHIP Funds
*Please note this is not an exhaustive list of funding expenses
Category
Allowable
Unallowable
• Print, posters and display materials
• Advertising and promotion of
• Creation and production of promotional
single/one-time classes or
materials (Graphic Design)
activities
Advertising/
• Reasonable costs for photocopying,
• Advertising and promotion not
Promotion
postage and office supplies
tied to sustainable change
Facilitator Trainings
• Prior approval is required
• Non -approved training
• Appropriate dementia friendly staff or
materials and speaker fees
volunteer training
• Implementation costs for an on -
Speaker or facilitator fees clearly tied to
going training or courses for
policies, systems and environmental
employees
changes identified in the action plan
• Teaching/facilitating fitness or
• Train the trainer fees for fall prevention
activity classes
classes (Tai Ji Quan Moving for Better
Balance or A Matter of Balance)
Equipment
Healthy Eating
Healthy Eating
• Food demonstration/training to Food
• Staff meals
Service Staff to show how to prepare
• Water filtration systems
healthy meals
• Vending machines
• Taste testing of foods for inclusion in
• Alcohol
cafeteria menus
• Vending machine food
• Small appliances -steamers, display carts,
• Food purchases for snack carts
healthy vending, and toaster ovens for
or programs outside of taste
community/shared spaces
tests & start-up costs
• Ovens and stove tops, microwave,
0 Labor to install appliances
refrigeration and freezer units
• Labor to install greenhouses,
Community Based Agriculture
sheds and fences
• Hoop houses and greenhouses,
• Water utility bills
including grow lights and heaters for
Leasing or renting space for a
plants
garden
• Portable sheds- 8' x 12' or smaller
• Fencing
• Materials to construct garden beds
• Watering equipment, such as water
hose, meters, pumps, troughs
• Shelving units
• Rototiller or similar equipment
• Picnic table
• Worm composting
• Composter
• Indoor aeroponic Tower Gardens
Equipment
Physical Activity
Physical Activity
• Small portable exercise equipment that
• Large fitness equipment (i.e.
is clearly tied to a sustainable
Treadmills, elliptical)
comprehensive wellness initiative for
60+ population
• Benches with community promotion to
support physical activity for seniors to
take breaks along trails
Staff Time
0 No more than 20% of partner project
• Ongoing staff time
funds may be allocated to staff time
dedicated to implementing the
approved action plan. Maximum of $500
per person
V. Definitions and Examples
The following are definitions and examples related to the focus areas.
* Policy change refers to standards or guidelines that can be formal or informal. For example, a
senior living facility develops a healthy food policy to ensure all residents have access to healthy
options.
• System change refers to practices that can have multiple impacts within an organization. For
example, work with workplaces or health care system to provide training and dementia materials
to include in their annual training/workshop and onboarding process.
• Environmental change refers to a physical or material change within a building space. For example,
designating space for fitness activities or creating walking maps for nearby paths/sidewalks.
If Questions Contact: Beth Brisky at 651-430-6659 or beth.brisky(Pco.washington.mn.us