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3.a Discussion on proposals to retrofit lighting at Fire Public Works building Staff Report Date of Meeting: March, 06 2019 To: City Council From: Mike Hinz, Fire Chief Re: Fire Station / Public Works LED Upgrade Background: Currently the fire station / public works building uses florescent lighting in all areas of the building. As most know LED uses much less energy during operation, lasts longer (50,000 hours or more), does not loose lumens with age & achieves full lumen output instantly to name a few of the benefits. Currently the building has reached the age that we are seeing a large increase in light failure due to either the lamp or ballast failing. The Fire Chief has contacted 2 vendors for recommendations and quotes. Both the Center for Energy & Environment (a non-profit) who contracted with Norske electric and Graybar (D&G) (preformed community center retrofit) have come out and looked at our facility and submitted quotes. Quote and fixture information is attached for your review. There are 2 quotes from CEE/Norske electric, and 1 quote from Graybar/D&G. CEE provided an estimate very similar in scope to the Graybar/D&G quote, but also provided a more cost effective option. The Graybar/D&G quote is based on a publicly bid contract. The CEE/Norske Electric quotes are much below the publicly bid contract. The CEE estimate “City of Scandia-15040-v2” and the Graybar/D&G Quote #1692, quotes are based on the same project scope. CEE price after rebate is $25,737.30 Graybar/D&G price after rebate is $29,821.00 The more cost effective option that CEE/Norske Electric submitted “City of Scandia-15040- vNorske” Bid #26423 does not replace any of the high bay fixtures in the fire/pw truck bays. According to the lighting specialist from the Center of Energy & Environment, the fixtures are not in need of replacement, so not replacing the fixtures will reduce the overall project cost dramatically. The CEE/Norske Electric price after rebate is $15,234.00 The City has the option of replacing the high bay fixtures or retrofitting the high bay fixtures. The fixtures are not where we are having problems the problem is the bulbs & Ballast. Either choice will reduce energy use the same amount. Issue: Should the City upgrade the current lighting to LED in the fire station / public works building? Proposal Details: The Fire Chief & Public Works Director have reviewed the quotes and are recommending that we proceed with the more cost effective retrofit of all lighting in the building using CEE/Norske Electric quote ‘City of Scandia-15040-vNorske’ dated21/25/19. Cost after rebate of $15,234.00. The quote is to have the florescent fixtures retrofit to LED with ballast by-passed and replace the upstairs training area and exterior fixtures with new LED fixtures. The quote includes labor, fixtures, lamps & disposal. Fiscal Impact: The fiscal impact to Retro fit all lighting is $18,419.59 minus an Xcel rebate of $3,185.59 for an end cost to the City of $15,234.00. During the last budget meeting we added $30,000 to the CIP project list for this item and have come in well under initial estimates. The estimated payback time is 3.4 years. Options: (1) Approve the recommended retrofit and direct staff to sign contract with CEE/Norske Electric. (2) Approve one of the other quotes provided and direct staff to sign contract. (3) Request other options (4) Not upgrade lighting at fire/PW building Recommendation: Option (1) Prepared by Lighting Specialist: Charlie Ketchum Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Phone: (612) 518-4008Mobile: (612) 335-5888Fax: cketchum@mncee.orgE-mail: - Financing Kristen Funk Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, Minnesota 55401 612-335-3487Phone: 612-335-5888Fax: kfunk@mncee.orgE-mail:- Contractors - Rebates - Audits Program Coordinator: www.mncee.org City of Scandia-15040-v2 Property Address: 15040 Scandia Trl N Scandia, MN 55073-9708 January 17, 2019 Prepared for: 15040 Scandia Trl N Scandia, MN 55073-9708 City of Scandia- Cost Saving Recommendations Lighting System Analysis Customer Report 2QH6WRS(IILFLHQF\6KRS Building Energy Efficiency Program Page 1 of 8 Customer Report 01/17/2019 01:52 PM Program ID#-00002743 7 years$3,675.11 *Job must be completed and invoices submitted within 90 days or by 12/31/2019, whichever comes first. One-Stop reserves the right to withdraw this rebate offer after expiration. You may request an extension, which includes re-verification of eligibility, kW/kWh savings, installation costs, estimated rebate, and program rules by One-Stop. After rebate (a) (Including special orders) Lighting Upgrades Estimated Costs $28,684.12Total Installed Cost $25,737.30Your Final Cost Estimated Annual Savings Payback Rebate equals 10% of installed cost.Ö Before rebate $2,946.82Utility Rebate* Estimated monthly savings $306.26 $481.08Monthly loan payments at 3.9% for 60 month term (a) (b) Estimate based on a loan amount of $25,994.67, including a $257.37 loan processing fee. Mortgage, flood and title fees may apply. The loan term has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Final terms and conditions set by lender upon loan approval. 7.9 years(b) CEE Financing Option (Including Loan Financing Charges) * How do CO2HPLVVLRQVDIIHFWPHDQGP\EXVLQHVV"5LVLQJFRQFHQWUDWLRQVRIJUHHQKRXVHJDVVHV*+*SURGXFHDQLQFUHDVHLQWKHDYHUDJH surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, storm severity, and sea level commonly referred to as ´climate change.µ&DUERQGLR[LGH&22), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal-fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of HOHFWULFLW\LQWKH86,QVWDOOLQJHQHUJ\HIILFLHQWOLJKWLQJDQGLPSOHPHQWLQJRWKHUFRQVHUYDWLRQPHDVXUHVWKDWUHGXFHHOHFWULFHQHUJ\XVH significantly reduces GHG emmissions and mitigates global climate change. Read more at: www.eia.doe.gov or www.epa.gov 45,254 $3,675.11 (a)31,483 13,771 21.050 13.718 7.332 $5,615.31 $1,940.20 Existing Lights New Lights 76,932 53,521 23,411 ŻEstimated Savings * Utility Cost Analysis Demand (KW)Energy (KWh)Annual Cost CO2 (lbs)* (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0630/KWh and $13.30/KW, where Demand cost savings occurs primarily during the summer months peak rate hours of 9am to 9pm. (13 [00,00 ] [0] [00,00] [00] [True] [10.599KW] ) Summary of Recommended Lighting Upgrades 2QH6WRS(IILFLHQF\6KRS Page 2 of 8 Customer Report (01/17/2019 01:52 PM) Program ID# -00002743 City of Scandia-15040-v2 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# Recommended Lighting Projects 2QH6WRS(IILFLHQF\6KRS Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area A: Fire Station Garage Project: #1 Fire Station Hours 1,043 hrs/yr $8,408.30 Incl Special Order $879.30 ; Qty Watts EXISTING Luminaire 24 257.60 T12 HO 8' 110S2 2L (EISA= T8 HO 8' 86E2 2L) Qty Watts NEW Luminaire 95 LED 095W 1L-NewFix24 Area B: Utility Room Project: #2 Min. Hours 521 hrs/yr $253.49 Incl Special Order $21.56 ; Qty Watts EXISTING Luminaire 4 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L4 Area C: Rest Area Project: #3 Fire Station Longer Hours 1,564 hrs/yr $163.31 Incl Special Order $20.65 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L2 Area D: Meeting Room Project: #4 Fire Station Hours 1,043 hrs/yr $105.29 $74.36 ; Qty Watts EXISTING Luminaire 6 65 INC 065R-1L Qty Watts NEW Luminaire 10 LED 010W-1L BR6 Project: #5 Fire Station Longer Hours 1,564 hrs/yr $511.38 Incl Special Order $113.59 ; Qty Watts EXISTING Luminaire 8 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L8 Area E: Kitchen Project: #6 Fire Station Hours 1,043 hrs/yr $163.31 Incl Special Order $18.02 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L2 Area F: Hallway Project: #7 Common Area Hours 2,086 hrs/yr $255.69 Incl Special Order $64.03 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L4 Area G: Main Floor Restrooms Project: #8 Fire Station Hours 1,043 hrs/yr $326.62 Incl Special Order $36.05 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L4 Page 3 of 8 Customer Report (01/17/2019 01:52 PM) Program ID# -00002743 City of Scandia-15040-v2 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# Recommended Lighting Projects 2QH6WRS(IILFLHQF\6KRS Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area H: Dispatch Project: #9 Fire Station Hours 1,043 hrs/yr $163.31 Incl Special Order $18.02 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L2 Area I: Fire Offices Project: #10 Fire Station Hours 1,043 hrs/yr $326.62 Incl Special Order $36.05 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L4 Area J: Upstairs Gym and Activity Room Project: #11 Fire Station Hours 1,043 hrs/yr $570.35 Incl Special Order $56.78 ; Qty Watts EXISTING Luminaire 9 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L9 Area K: Upstairs Sheriff's Offices Project: #12 Fire Station Hours 1,043 hrs/yr $319.61 Incl Special Order $61.96 ; Qty Watts EXISTING Luminaire 5 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L5 Area L: Bedroom Project: #13 Min. Hours 521 hrs/yr $127.85 Incl Special Order $21.16 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L2 Area M: Mechanical Room Project: #14 Min. Hours 521 hrs/yr $316.86 Incl Special Order $26.94 ; Qty Watts EXISTING Luminaire 5 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L5 Area N: Entry/Stairs Project: #15 Public Works Hours 2,607 hrs/yr $63.37 Incl Special Order $9.06 ; Qty Watts EXISTING Luminaire 1 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L1 Project: #16 Fire Station Hours 1,043 hrs/yr $63.92 Incl Special Order $12.39 ; Qty Watts EXISTING Luminaire 1 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L1 Page 4 of 8 Customer Report (01/17/2019 01:52 PM) Program ID# -00002743 City of Scandia-15040-v2 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# Recommended Lighting Projects 2QH6WRS(IILFLHQF\6KRS Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area O: Public Works Garage Project: #17 Public Works Hours 2,607 hrs/yr $9,461.45 Incl Special Order $1,263.81 ; Qty Watts EXISTING Luminaire 24 257.60 T12 HO 8' 110S2 2L (EISA= T8 HO 8' 86E2 2L) Qty Watts NEW Luminaire 95 LED 095W 1L-NewFix-24 Area P: Public Works Office Project: #18 Public Works Hours 2,607 hrs/yr $326.62 Incl Special Order $51.82 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L4 Area Q: Mezzanine Project: #19 Public Works Hours 2,607 hrs/yr $126.75 Incl Special Order $18.14 ; Qty Watts EXISTING Luminaire 2 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L2 Area R: Public Works Utility/RR Project: #20 Min. Hours 521 hrs/yr $126.75 Incl Special Order $10.77 ; Qty Watts EXISTING Luminaire 2 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L2 Area S: Exterior Project: #21 Exterior 4,380 hrs/yr (Night-Only) $2,277.17 Incl Special Order $287.80 ; Qty Watts EXISTING Luminaire 7 173 MH 150W STD1 1L Qty Watts NEW Luminaire 24 LED 30W New Wall Pack Fixture7 Project: #22 Exterior 4,380 hrs/yr (Night-Only) $4,226.10 Incl Special Order $572.85 ; Qty Watts EXISTING Luminaire 12 210 MH 175W STD1 1L Qty Watts NEW Luminaire 37 LED 037W 1L-Exterior-NewFix12 Totals (Including special orders)$28,684.12 $3,675.11 Page 5 of 8 Customer Report (01/17/2019 01:52 PM) Program ID# -00002743 City of Scandia-15040-v2 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this document. I understand that the energy or cost savings reflected in this analysis are estimates, and that Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE SHUPLVVLRQWRVXEPLWRQP\EHKDOIDOO;FHO(QHUJ\UHEDWHDQGILQDQFLQJIRUPVUHTXLUHGIRUWKH2QH6WRS(IILFLHQF\6KRSSURJUDP Signature Date Customer Cost: $25,737.30 (Including special orders) I understand that CEE and its staff do not perform lighting installation services. I agree to have CEE contact a participating contractor who will contact me to schedule a time to perform a walk-through inspection, and, if I agree to hire the contractor, to schedule a time to complete the lighting installations that are checked under the "Selected" column of this document. I understand that I must enter into a separate agreement with the contractor to receive lighting installation services. I understand that contractors generally perform installation during weekdays and labor will be charged accordingly. I understand that the contractor will provide a one-year warranty on all labor and equipment that will be installed as part of this program and that the terms of the warranty will be part of my agreement with the contractor. I understand that the contractor alone, and not CEE, provides a warranty on the installation services. I further understand that all electrical code violations that are found during a contractor's inspection or during installation must be brought up to code at my expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. %\VLJQLQJEHORZ,FHUWLI\WKDW,KDYHUHDGXQGHUVWDQGDQGZLOOFRPSO\ZLWKWKHDWWDFKHG2QH6WRS(IILFLHQF\6KRS58/(6DQG REQUIREMENTS, and that I can not apply for other rebates offered by Xcel Energy or any other energy-efficiency program towards lamps or lighting work covered by this agreement. Financed Cash Select One Lighting Schedules Customer Participation Agreement 2QH6WRS(IILFLHQF\6KRS Your lighting savings are based on the following average hours of operation Lighting Schedule Name Mon Tues Wed Thur Fri Sat Sun Common Area Hours 2,086 hrs/yr 8.0 hrs 8.0 hrs 8.0 hrs 8.0 hrs 8.0 hrs Exterior 4,380 hrs/yr 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs Fire Station Hours 1,043 hrs/yr 4.0 hrs 4.0 hrs 4.0 hrs 4.0 hrs 4.0 hrs Fire Station Longer Hours 1,564 hrs/yr 6.0 hrs 6.0 hrs 6.0 hrs 6.0 hrs 6.0 hrs Min. Hours 521 hrs/yr 2.0 hrs 2.0 hrs 2.0 hrs 2.0 hrs 2.0 hrs Public Works Hours 2,607 hrs/yr 10.0 hrs 10.0 hrs 10.0 hrs 10.0 hrs 10.0 hrs Page 6 of 8 Customer Report (01/17/2019 01:52 PM) Program ID# -00002743 City of Scandia-15040-v2 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# 21(6723()),&,(1&<6+23352*5$058/(6DQG5(48,5(0(176 1. Rebate items must be installed at the Xcel Energy electric account listed on the application. 2. All equipment must be new. Used or rebuilt equipment is not eligible for a rebate. 3. All removed lighting equipment (lamps, ballasts and fixtures) must be properly recycled, and cannot be sold or reused at another location. Documentation may be required to ensure compliance with proper disposal of equipment. 4. Energy-efficient equipment must result in an electric load reduction. 5. Xcel Energy and CEE recommend Illuminating Engineering Society (IES) light levels. Participant is responsible for approval of final light levels. 6. Rebates are offered for interior lighting, exterior canopy lighting, soffit fixtures, wall pack fixtures, parking garage and parking lot lighting. Rebates will not be issued for street lighting. Most screw-in compact fluorescent lamps (CFLs) are not eligible for rebates. 7. Lamps or other equipment that have already been rebated through any other Xcel Energy rebate programs are ineligible for a rebate under the 2QH6WRS(IILFLHQF\6KRS7KLVLQFOXGHVXSVWUHDPSURJUDPVWKDW provide incentives to manufacturers, distributors and retailers to sell products at a discounted price. 8. CEE reserves the right to disallow a rebate if it determines, in its sole judgment, that the lighting technology is inappropriately applied or light levels are inadequate. Contact your CEE consultant to determine qualification of custom or specialty lighting projects. 9. Equipment must be purchased, properly installed and fully operating prior to submitting an application for a rebate. A Minnesota Conservation Improvement Program (CIP) Offered by Center for Energy and Environment 10. The ³Vendor´is any person or company that is consulting on the project, selling the project to the participant, completing the work and/or supplying the materials. Vendor is an independent contractor and not an agent or representative of Xcel Energy or CEE, has no authority to bind Xcel Energy or CEE, and is solely responsible for sub-contractors the Vendor hires to do some or all of the work and/or supply materials. 11. The Vendor must clearly communicate to the Participant the purpose DQGUHTXLUHPHQWVRIWKH2QH6WRS(IILFLHQF\6KRSLQFOXGLQJ eligibility requirements for lighting rebates. The Vendor must involve the CEE consultant in communications with the Participant, and must keep the CEE consultant fully informed regarding all details of the transaction. Eligibility Requirements Vendor Responsibilities 12. Vendors are responsible for reviewing, signing and returning the Contractor Report to CEE before materials are ordered. By signing the Contractor Report, the Vendor represents and warrants that the transaction complies with these Rules and Requirements and that the project specifications in the Contractor Report are accurate, acceptable and will be installed as specified. 13. Any inaccuracies concerning project specifications must be reported immediately to a CEE consultant so they can be addressed, the rebate recalculated if necessary and a revised report issued to the Vendor and the Participant. 14. Vendor must contact a CEE consultant whenever there are changes to the project so that equipment eligibility can be confirmed and the rebate value can be re-calculated if necessary. 15. CEE will not be responsible for changes in the rebate value if the Vendor does not sign and return the Contractor Report, and report: inaccuracies in the Contractor Report; changes in the equipment to be installed; or changes in the project during construction. Rebate Calculations 16. Rebate values are based on CEE¶s calculation of electric demand (KW) and energy (kWh) savings. Hours used for calculation of the kWh savings must be an accurate representation of the Participant¶s operating schedule. 17. Electric demand and energy savings are calculated using lighting efficiency baselines established by the Energy Independence and Security Act (EISA). EISA standards apply to most T12 and incandescent lighting technologies today, and will apply to other technologies as efficiency requirements continue to be phased in. 18. If an Xcel Energy lighting rebate was previously assigned to this account and the rebated lighting was subsequently converted to a less efficient lighting system, a One-Stop consultant must review the situation to determine the correct baseline energy use for calculating the rebate. 19. Rebates are based on the energy use of the equipment actually installed at the site and the Participant¶s Project Cost. Rebates will be recalculated if the final equipment and Participant¶s Project Cost is different than originally approved by CEE. 20. Rebates cannot exceed 60 percent of the Participant¶s Project Cost, XQOHVVRWKHUZLVHVSHFLILHGE\WKH2QH6WRS(IILFLHQF\6KRS7KH minimum rebate paid is $5.00. 21³Participant¶s Project Cost´means the Participant¶s financial obligation for the lighting retrofit based on the total project cost less any and all Deductions, regardless of when these Deductions are received. 7KH2QH6WRS(IILFLHQF\6KRSOLJKWLQJHIILFLHQF\SURJUDP2QH6WRS(IILFLHQF\6KRSDGPLQLVWHUHGE\&HQWHUIRU(QHUJ\DQG Environment ³CEE´and funded through Xcel Energy, offers cash rebates to eligible small business customers ³Participant´who purchase and install qualifying energy-efficient lighting products in existing buildings. 7KHLQWHQWRIWKH2QH6WRS(IILFLHQF\6KRSRSHUDWLQJDVD0LQQHVRWD&RQVHUYDWLRQ,PSURYHPHQW3URJUDP&,3LVWRLQFHQWLYL]H;FHO Energy¶s customers to install energy efficient equipment earlier than they would have otherwise by defraying a portion of the cost of the retrofit. To ensure that the program operates as intended, the Participant must have a financial stake in the transaction and the Participant¶s Project Cost PXVWEHJUHDWHUWKDQ]HURWRUHFHLYHD2QH6WRS(IILFLHQF\6KRSUHEDWH Participant Qualifications 2QH6WRS(IILFLHQF\6KRSUHEDWHVDSSO\RQO\WRTXDOLILHG;FHO(QHUJ\FXVWRPHUVZLWKDYDOLGFRPPHUFLDOHOHFWULFDFFRXQWLQ;FHO(QHUJ\¶s 0LQQHVRWDVHUYLFHWHUULWRU\WKDWPHHW2QH6WRS(IILFLHQF\6KRSHOLJLELOLW\UHTXLUHPHQWV7KH9HQGRURU3DUWLFLSDQWPXVWYHULI\ZLWKD&(( FRQVXOWDQWWKDWDQ;FHO(QHUJ\DFFRXQWLVHOLJLEOHIRU2QH6WRS(IILFLHQF\6KRSUHEDWHVEHIRUHFRPPLWWLQJWRSXUFKDVLQJHTXLSPHQWIRURU LPSOHPHQWLQJDSURMHFW7RGHWHUPLQHLIDEXVLQHVVTXDOLILHVIRUWKH2QH6WRS(IILFLHQF\6KRSSOHDVHFRQWDFW&((DW Page 1 of 2 Page 7 of 8 Customer Report 01/17/2019 01:52 PM Program ID#-00002743 21(6723()),&,(1&<6+23352*5$058/(6DQG5(48,5(0(176 22³Deductions´means anything of value received by the Participant that reduces the Participant¶s actual out-of-pocket cost for the lighting retrofit including, but not limited to: labor or material donations; monetary donations; labor or material cost deductions; grants; awards, rebates; or any other assistance of monetary value provided, directly or indirectly, by the Vendor, its agents or representatives to reduce the Participant¶s actual financial obligation for the lighting project. 23. The following types of financial transactions are not allowed as methods of payment by the Participant for the lighting project: barter, in-kind donations and performance contracting. 24. All Deductions must be separately itemized on the final invoice submitted to CEE. The Participant¶s Project Cost must be greater than ]HURWRUHFHLYHD2QH6WRS(IILFLHQF\6KRSUHEDWH A Minnesota Conservation Improvement Program (CIP) Offered by Center for Energy and Environment 25. The Vendor must submit an accurate, complete and transparent final invoice for the completed lighting retrofit. All parties involved in the project, including the Participant and CEE, must have a clear understanding of the scope of work and associated project costs, including any Deductions that have been applied. 26. Invoice(s) submitted must include: (1) itemized quantity, manufacturer¶s make and model numbers for each material item, (2) a lump sum amount for both material and labor, and (3) grand total project cost. In some cases, original equipment manufacturer (OEM) specification sheets may be requested for verification or clarification. 27. The Vendor must provide the Participant an invoice that reflects the same financial information that is submitted to CEE, including any Deductions that have been applied. Invoice 32. In cases of deferred payment, CEE reserves the right to process the rebate only when full payment is received by the Vendor from the Participant. All financed and alternate payment plans must be documented with detailed, legally obligating and signed contracts. CEE reserves the right to disallow any payment plan that its staff determines is not in compliance with the program design intent and rules. 33. Rebates will not be disbursed until the project is fully installed and verified. 34. The rebate check will be sent to the Participant (i.e., Xcel Energy account holder) listed on the rebate application, unless otherwise authorized by CEE. Xcel Energy will issue rebates in the form of checks, not utility bill credits. 35. Once completed paperwork is submitted and approved, rebate payments are usually made in 6 to 8 weeks. Special Notices 36. Xcel Energy and CEE reserve the right to refuse payment or SDUWLFLSDWLRQLQWKH2QH6WRS(IILFLHQF\6KRSLIWKH3DUWLFLSDQWRU Vendor violates program design intent, rules and procedures. Xcel Energy and CEE are not liable for rebates promised to Participants as a result of a Vendor misrepresenting the program. 377KH2QH6WRS(IILFLHQF\6KRSLVVXEMHFWWR60 days notice of cancellation. The Participant and Vendor are responsible for checking with a CEE consultant to determine whether the program is still in effect and to verify program requirements. 39. Do not endorse any particular vendor, manufacturer, product or system design by offering these rebates; 40. Will not be responsible for any tax liability imposed on the Participant as a result of the payment of rebates; 28. CEE reserves the right to inspect Participant¶s facility(ies) for installation of materials listed on this rebate application and will need access to survey the installed project. Participant must keep a sample of any and all types of equipment removed for a period of three (3) months after receiving a rebate from Xcel Energy. If the inspection determines that Participant did not comply with these Rules and Requirements, any rebate received by Participant must be promptly returned to Xcel Energy. 29. Vendor agrees to promptly provide CEE with such additional documentation and information as may be necessary to verify compliance with these Rules and Requirements, such as copies of cancelled checks or other relevant receipts/records as proof that the Participant paid the amount reflected on the invoice. Rebates for that project will not be paid until all requested documentation and information is provided and verified. Verification 302QH6WRS(IILFLHQF\6KRSUXOHVDQGUHEDWHHOLJLELOLW\UHTXLUHPHQWV are subject to change. It is the Participant's and Vendor's responsibility to verify with CEE that estimated rebates are still valid before committing to, purchasing equipment for or implementing a project. CEE will not pay a rebate for projects where the invoice is submitted more than 12 months after the start of the project. 31. Xcel Energy and CEE are not responsible for any lost, late, stolen, ineligible, illegible, misdirected or postage-due mail. All completed rebate applications and other submissions in connection with the One- 6WRS(IILFLHQF\6KRSEHFRPHWKHSURSHUW\RI;FHO(QHUJ\DQG&(( and will not be returned. Rebate Application and Payment Disclaimers 38. CEE RESERVES THE RIGHT TO DISQUALIFY NON- COMPLIANT VENDORS FROM PARTICIPATION IN THE 21(6723()),&,(1&<6+23 41. EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE WITH RESPECT TO ANY PRODUCTS, EQUIPMENT, MATERIAL OR WORKMANSHIP PROVIDED, SUPPLIED OR INSTALLED IN &211(&7,21:,7+7+(21(6723()),&,(1&<6+23 Warranties, if any, are between Participant and equipment manufacturer (s) and/or Vendors. Xcel Energy and CEE: 42. Are not responsible for the disposal of removed lighting equipment (lamps, ballasts and/or fixtures) replaced as a result of this program, when required for optimum lighting performance; 43. In no event shall be liable for any indirect, special, incidental, consequential or punitive damages arising out of or relating to DGPLQLVWHULQJWKH2QH6WRS(IILFLHQF\6KRS 44. Do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. Page 2 of 2 CEE FACET, Program Rules # 130326 For more information, contact CEE at Phone: (612) 244-2427 Fax: (612) 335-5888. Mail To: Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Page 8 of 8 Customer Report 01/17/2019 01:52 PM Program ID#-00002743 ESTIMATE DATE 2/25/2019 BID # 26423 BID TO City of Scandia 15040 Scandia Trail N Scandia, MN 55073-9708 Norske Electric, Inc 3540 Kilkenny Ln, Ste 100 Hamel, MN 55340 952-443-4113 BID EXPIRES 60 DAYS FROM DATE PROJECT NOTES: Total DESCRIPTIONQTY PRICE Total FIRE STATION GARAGE (*$3,872.60) -Retrofit (24) 2-lamp T12HO fluorescent to 4-lamp bypass LED 5K 18W 18W LED T8 ballast bypass ETH-T8-4F-18 5000K HYBRID96 10.41 999.36 Retrofit Bracket (converts fixture from (2) 8' lamps to (4) 4' lamps)24 13.755 330.12 Labor22 110.00 2,420.00 Lamp Disposal 8'48 2.175 104.40 Ballast Disposal24 0.78 18.72 UTILITY ROOM (*$191.96) -Retrofit (4) 2-lamp T8 fluorescent to 2-lamp bypass LED 5K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 5000K HYBRID8 9.375 75.00 Labor1 110.00 110.00 Lamp Disposal 4'8 0.48 3.84 Ballast Disposal4 0.78 3.12 REST AREA (*$115.69) -Retrofit (2) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID6 9.375 56.25 Labor0.5 110.00 55.00 Lamp Disposal 4'6 0.48 2.88 Ballast Disposal2 0.78 1.56 Page 1 ESTIMATE DATE 2/25/2019 BID # 26423 BID TO City of Scandia 15040 Scandia Trail N Scandia, MN 55073-9708 Norske Electric, Inc 3540 Kilkenny Ln, Ste 100 Hamel, MN 55340 952-443-4113 BID EXPIRES 60 DAYS FROM DATE PROJECT NOTES: Total DESCRIPTIONQTY PRICE Total MEETING ROOM (*$) -Retrofit (8) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W -Relamp (6) 75W recess lights to 10W LED BR30 -Replace incand. dimmer with LED rated 3-way (white) 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID24 9.375 225.00 10W BR30 Lamp Halco6 15.345 92.07 Lutron AYCL Dimmer WHITE1 32.15 32.15 Labor2.75 110.00 302.50 Lamp Disposal 4'24 0.48 11.52 Ballast Disposal8 0.78 6.24 KITCHEN (*$115.67) -Retrofit (2) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID6 9.37167 56.23 Labor0.5 110.00 55.00 Lamp Disposal 4'6 0.48 2.88 Ballast Disposal2 0.78 1.56 HALLWAY (*$231.38) -Retrofit (4) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID12 9.375 112.50 Page 2 ESTIMATE DATE 2/25/2019 BID # 26423 BID TO City of Scandia 15040 Scandia Trail N Scandia, MN 55073-9708 Norske Electric, Inc 3540 Kilkenny Ln, Ste 100 Hamel, MN 55340 952-443-4113 BID EXPIRES 60 DAYS FROM DATE PROJECT NOTES: Total DESCRIPTIONQTY PRICE Total Labor1 110.00 110.00 Lamp Disposal 4'12 0.48 5.76 Ballast Disposal4 0.78 3.12 MAIN FLOOR RESTROOM (*$231.38) -Retrofit (4) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID12 9.375 112.50 Labor1 110.00 110.00 Lamp Disposal 4'12 0.48 5.76 Ballast Disposal4 0.78 3.12 DISPATCH (*$118.81) -Retrofit (2) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID6 9.375 56.25 Labor0.5 110.00 55.00 Lamp Disposal 4'6 0.48 2.88 Ballast Disposal6 0.78 4.68 FIRE OFFICES (*$231.38) -Retrofit (4) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID12 9.375 112.50 Labor1 110.00 110.00 Page 3 ESTIMATE DATE 2/25/2019 BID # 26423 BID TO City of Scandia 15040 Scandia Trail N Scandia, MN 55073-9708 Norske Electric, Inc 3540 Kilkenny Ln, Ste 100 Hamel, MN 55340 952-443-4113 BID EXPIRES 60 DAYS FROM DATE PROJECT NOTES: Total DESCRIPTIONQTY PRICE Total Lamp Disposal 4'12 0.48 5.76 Ballast Disposal4 0.78 3.12 UPSTAIRS GYM/ACTIVITY (*$2329.91) -Remove (9) 2 lamp T8 fixtures -Wire and install (9) LED Ready 2x4 lay in fixtures with 3 15W Lamps -Wire and install (2) LED Ready 2-lamp strip fixtures with 2 15W Lamps 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID31 9.37516 290.63 2x4 LED ready 3-lamp fixture RG24-332LED-29 63.07556 567.68 4' LED ready 2-lamp wrap fixture 769-2-32-LED2E2 40.47 80.94 Labor12.5 110.00 1,375.00 Lamp Disposal18 0.48 8.64 Ballast Disposal9 0.78 7.02 UPSTAIRS SHERIFF's OFFICES (*$289.23) -Retrofit (5) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID15 9.37533 140.63 Labor1.25 110.00 137.50 Lamp Disposal 4'15 0.48 7.20 Ballast Disposal5 0.78 3.90 Page 4 ESTIMATE DATE 2/25/2019 BID # 26423 BID TO City of Scandia 15040 Scandia Trail N Scandia, MN 55073-9708 Norske Electric, Inc 3540 Kilkenny Ln, Ste 100 Hamel, MN 55340 952-443-4113 BID EXPIRES 60 DAYS FROM DATE PROJECT NOTES: Total DESCRIPTIONQTY PRICE Total BEDROOM (*$115.69) -Retrofit (2) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID6 9.375 56.25 Labor0.5 110.00 55.00 Lamp Disposal 4'6 0.48 2.88 Ballast Disposal2 0.78 1.56 MECHANICAL ROOM (*$377.45) -Retrofit (5) 2-lamp T8 fluorescent to 2-lamp bypass LED 5K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 5000K HYBRID10 9.375 93.75 Labor2.5 110.00 275.00 Lamp Disposal 4'10 0.48 4.80 Ballast Disposal5 0.78 3.90 ENTRY (*$115.69) -Retrofit (2) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID6 9.375 56.25 Labor0.5 110.00 55.00 Lamp Disposal6 0.48 2.88 Ballast Disposal2 0.78 1.56 Page 5 ESTIMATE DATE 2/25/2019 BID # 26423 BID TO City of Scandia 15040 Scandia Trail N Scandia, MN 55073-9708 Norske Electric, Inc 3540 Kilkenny Ln, Ste 100 Hamel, MN 55340 952-443-4113 BID EXPIRES 60 DAYS FROM DATE PROJECT NOTES: Total DESCRIPTIONQTY PRICE Total PUBLIC WORKS GARAGE (*$3,872.60) -Retrofit (24) 2-lamp T12HO fluorescent to 4-lamp bypass LED 5K 18W 18W LED T8 ballast bypass ETH-T8-4F-18 5000K HYBRID96 10.41 999.36 Retrofit Bracket (converts fixture from (2) 8' lamps to (4) 4' lamps)24 13.755 330.12 Labor22 110.00 2,420.00 Lamp Disposal 8'48 2.175 104.40 Ballast Disposal24 0.78 18.72 PUBLIC WORKS OFFICE (*$231.38) -Retrofit (4) 3-lamp T8 fluorescent to 3-lamp bypass LED 4K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 4000K HYBRID12 9.375 112.50 Labor1 110.00 110.00 Lamp Disposal 4'12 0.48 5.76 Ballast Disposal4 0.78 3.12 MEZZANINE (*$95.98) -Retrofit (2) 2-lamp T8 fluorescent to 2-lamp bypass LED 5K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 5000K HYBRID4 9.375 37.50 Labor0.5 110.00 55.00 Lamp Disposal 4'4 0.48 1.92 Ballast Disposal2 0.78 1.56 Page 6 ESTIMATE DATE 2/25/2019 BID # 26423 BID TO City of Scandia 15040 Scandia Trail N Scandia, MN 55073-9708 Norske Electric, Inc 3540 Kilkenny Ln, Ste 100 Hamel, MN 55340 952-443-4113 BID EXPIRES 60 DAYS FROM DATE PROJECT NOTES: Total DESCRIPTIONQTY PRICE Total PUBLIC WORKS UTILITY (*$95.98) -Retrofit (2) 2-lamp T8 fluorescent to 2-lamp bypass LED 5K 15W 15W LED T8 ballast bypass ETH-T8-4F-15 5000K HYBRID4 9.375 37.50 Labor0.5 110.00 55.00 Lamp Disposal4 0.48 1.92 Ballast Disposal2 0.78 1.56 EXTERIOR (*$4842.33) -Remove (12) 250W Metal Halide Wall Pack Fixtures -Remove (7) 175W Metal Halide Wall Pack Fixtures 40W Wall Pack Howard MWP-4040R-LED-MV19 176.41526 3,351.89 Labor12 110.00 1,320.00 Lamp Disposal HID19 4.09526 77.81 Ballast Disposal HID19 4.87526 92.63 SCISSORS LIFT 2-day1 275.00 275.00 Page 7 _____________________________________________agrees to pay for the described electrical work upon completion by Norske Electric. Any items added after this bid is accepted will be an extra charge to ________________________________________________. Any past due balance will be subject to a FINANCE CHARGE of 2% per month. This is equal to an annual rate of 24%. This contract also serves as notice that if NORSKE ELECTRIC is unable to collect final payment a MECHANICS' LIEN will be filed against said property. This bid includes all labor, materials and permits necessary to complete described project. NORSKE ELECTRIC requires fifty percent payment after rough in of bid project for everyone without an established credit line with NORSKE ELECTRIC. Approved by: ________________________________________________of Norske Electric Approved by: ________________________________________________of ________________________________________________ Date: ______________________________ $18,419.59 Prepared by Lighting Specialist: Charlie Ketchum Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Phone: (612) 518-4008Mobile: (612) 335-5888Fax: cketchum@mncee.orgE-mail: - Financing Kristen Funk Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, Minnesota 55401 612-335-3487Phone: 612-335-5888Fax: kfunk@mncee.orgE-mail:- Contractors - Rebates - Audits Program Coordinator: www.mncee.org City of Scandia-15040-vNorske Property Address: 15040 Scandia Trl N Scandia, MN 55073-9708 February 25, 2019 Prepared for: 15040 Scandia Trl N Scandia, MN 55073-9708 City of Scandia- Cost Saving Recommendations Lighting System Analysis Customer Report 2QH6WRS(IILFLHQF\6KRS Building Energy Efficiency Program Page 1 of 8 Customer Report 02/25/2019 03:34 PM Program ID#-00002743 3.4 years$4,437.06 *Job must be completed and invoices submitted within 90 days or by 12/31/2019, whichever comes first. One-Stop reserves the right to withdraw this rebate offer after expiration. You may request an extension, which includes re-verification of eligibility, kW/kWh savings, installation costs, estimated rebate, and program rules by One-Stop. After rebate (a) (Including special orders) Lighting Upgrades Estimated Costs $18,419.59Total Installed Cost $15,234.00Your Final Cost Estimated Annual Savings Payback Rebate equals 17% of installed cost.Ö Before rebate $3,185.59Utility Rebate* Estimated monthly savings $369.76 $379.87Monthly loan payments at 3.9% for 44 month term (a) (b) Estimate based on a loan amount of $15,434.00, including a $200.00 loan processing fee. Mortgage, flood and title fees may apply. The loan term has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Final terms and conditions set by lender upon loan approval. 3.8 years(b) CEE Financing Option (Including Loan Financing Charges) * How do CO2HPLVVLRQVDIIHFWPHDQGP\EXVLQHVV"5LVLQJFRQFHQWUDWLRQVRIJUHHQKRXVHJDVVHV*+*SURGXFHDQLQFUHDVHLQWKHDYHUDJH surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, storm severity, and sea level commonly referred to as ´climate change.µ&DUERQGLR[LGH&22), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal-fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of HOHFWULFLW\LQWKH86,QVWDOOLQJHQHUJ\HIILFLHQWOLJKWLQJDQGLPSOHPHQWLQJRWKHUFRQVHUYDWLRQPHDVXUHVWKDWUHGXFHHOHFWULFHQHUJ\XVH significantly reduces GHG emmissions and mitigates global climate change. Read more at: www.eia.doe.gov or www.epa.gov 55,331 $4,437.06 (a)41,206 14,126 22.356 15.785 6.571 $6,254.48 $1,817.42 Existing Lights New Lights 94,063 70,049 24,014 ŻEstimated Savings * Utility Cost Analysis Demand (KW)Energy (KWh)Annual Cost CO2 (lbs)* (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0630/KWh and $13.30/KW, where Demand cost savings occurs primarily during the summer months peak rate hours of 9am to 9pm. (13 [00,00 ] [0] [00,00] [00] [True] [11.535KW] ) Summary of Recommended Lighting Upgrades 2QH6WRS(IILFLHQF\6KRS Page 2 of 8 Customer Report (02/25/2019 03:34 PM) Program ID# -00002743 City of Scandia-15040-vNorske 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# Recommended Lighting Projects 2QH6WRS(IILFLHQF\6KRS Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area A: Fire Station Garage Project: #1 Fire Station Hours 1,564 hrs/yr $3,261.43 Incl Special Order $1,149.89 ; Qty Watts EXISTING Luminaire 24 257.60 T12 HO 8' 110S2 2L (EISA= T8 HO 8' 86E2 2L) Qty Watts NEW Luminaire 72 LED LinearT8 4' 18W 4L-Bypass-w/brkt24 Area B: Utility Room Project: #2 Min. Hours 521 hrs/yr $246.28 Incl Special Order $21.56 ; Qty Watts EXISTING Luminaire 4 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L4 Area C: Rest Area Project: #3 Fire Station Longer Hours 1,564 hrs/yr $158.46 Incl Special Order $20.65 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L2 Area D: Meeting Room Project: #4 Fire Station Hours 1,564 hrs/yr $102.89 $85.19 ; Qty Watts EXISTING Luminaire 6 65 INC 065R-1L Qty Watts NEW Luminaire 10 LED 010W-1L BR6 Project: #5 Fire Station Longer Hours 1,564 hrs/yr $496.96 Incl Special Order $113.59 ; Qty Watts EXISTING Luminaire 8 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L8 Area E: Kitchen Project: #6 Fire Station Hours 1,564 hrs/yr $158.46 Incl Special Order $20.65 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L2 Area F: Hallway Project: #7 Common Area Hours 2,086 hrs/yr $248.48 Incl Special Order $64.03 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L4 Area G: Main Floor Restrooms Project: #8 Fire Station Hours 1,564 hrs/yr $316.93 Incl Special Order $41.30 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L4 Page 3 of 8 Customer Report (02/25/2019 03:34 PM) Program ID# -00002743 City of Scandia-15040-vNorske 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# Recommended Lighting Projects 2QH6WRS(IILFLHQF\6KRS Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area H: Dispatch Project: #9 Fire Station Hours 1,564 hrs/yr $158.46 Incl Special Order $20.65 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L2 Area I: Fire Offices Project: #10 Fire Station Hours 1,564 hrs/yr $316.93 Incl Special Order $41.30 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L4 Area J: Upstairs Gym and Activity Room Project: #11 Fire Station Hours 1,564 hrs/yr $1,722.75 Incl Special Order $14.71 ; Qty Watts EXISTING Luminaire 9 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L w/New 2x4 Prismatic9 30 LED 015W Linear-T8-Bypass-4' 2L w/New 4' Wrap2 Area K: Upstairs Sheriff's Offices Project: #12 Fire Station Hours 1,564 hrs/yr $310.60 Incl Special Order $70.99 ; Qty Watts EXISTING Luminaire 5 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L5 Area L: Bedroom Project: #13 Min. Hours 521 hrs/yr $124.25 Incl Special Order $21.16 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L2 Area M: Mechanical Room Project: #14 Min. Hours 521 hrs/yr $307.85 Incl Special Order $26.94 ; Qty Watts EXISTING Luminaire 5 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L5 Area N: Entry/Stairs Project: #15 Fire Station Hours 1,564 hrs/yr $124.25 Incl Special Order $28.39 ; Qty Watts EXISTING Luminaire 2 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L2 Page 4 of 8 Customer Report (02/25/2019 03:34 PM) Program ID# -00002743 City of Scandia-15040-vNorske 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# Recommended Lighting Projects 2QH6WRS(IILFLHQF\6KRS Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area O: Public Works Garage Project: #16 Public Works Hours 2,607 hrs/yr $3,261.43 Incl Special Order $1,442.58 ; Qty Watts EXISTING Luminaire 24 257.60 T12 HO 8' 110S2 2L (EISA= T8 HO 8' 86E2 2L) Qty Watts NEW Luminaire 72 LED LinearT8 4' 18W 4L-Bypass-w/brkt24 Area P: Public Works Office Project: #17 Public Works Hours 2,607 hrs/yr $316.93 Incl Special Order $51.82 ; Qty Watts EXISTING Luminaire 4 85 T8 4' 32 E3-3L-Exist* Qty Watts NEW Luminaire 45 LED 015W Linear-T8-Bypass-4' 3L4 Area Q: Mezzanine Project: #18 Public Works Hours 2,607 hrs/yr $123.15 Incl Special Order $18.14 ; Qty Watts EXISTING Luminaire 2 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L2 Area R: Public Works Utility/RR Project: #19 Min. Hours 521 hrs/yr $123.15 Incl Special Order $10.77 ; Qty Watts EXISTING Luminaire 2 58 T8 4' 32 E2-2L-Exist* Qty Watts NEW Luminaire 30 LED 015W Linear-T8-Bypass-4' 2L2 Area S: Exterior Project: #20 Exterior 4,380 hrs/yr (Night-Only) $6,539.95 Incl Special Order $1,172.75 ; Qty Watts EXISTING Luminaire 12 295 MH 250W STD1 1L 7 210 MH 175W STD1 1L Qty Watts NEW Luminaire 40 LED 040W 1L-NewFix19 Totals (Including special orders)$18,419.59 $4,437.06 Page 5 of 8 Customer Report (02/25/2019 03:34 PM) Program ID# -00002743 City of Scandia-15040-vNorske 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this document. I understand that the energy or cost savings reflected in this analysis are estimates, and that Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE SHUPLVVLRQWRVXEPLWRQP\EHKDOIDOO;FHO(QHUJ\UHEDWHDQGILQDQFLQJIRUPVUHTXLUHGIRUWKH2QH6WRS(IILFLHQF\6KRSSURJUDP Signature Date Customer Cost: $15,234.00 (Including special orders) I understand that CEE and its staff do not perform lighting installation services. I agree to have CEE contact a participating contractor who will contact me to schedule a time to perform a walk-through inspection, and, if I agree to hire the contractor, to schedule a time to complete the lighting installations that are checked under the "Selected" column of this document. I understand that I must enter into a separate agreement with the contractor to receive lighting installation services. I understand that contractors generally perform installation during weekdays and labor will be charged accordingly. I understand that the contractor will provide a one-year warranty on all labor and equipment that will be installed as part of this program and that the terms of the warranty will be part of my agreement with the contractor. I understand that the contractor alone, and not CEE, provides a warranty on the installation services. I further understand that all electrical code violations that are found during a contractor's inspection or during installation must be brought up to code at my expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. %\VLJQLQJEHORZ,FHUWLI\WKDW,KDYHUHDGXQGHUVWDQGDQGZLOOFRPSO\ZLWKWKHDWWDFKHG2QH6WRS(IILFLHQF\6KRS58/(6DQG REQUIREMENTS, and that I can not apply for other rebates offered by Xcel Energy or any other energy-efficiency program towards lamps or lighting work covered by this agreement. Financed Cash Select One Lighting Schedules Customer Participation Agreement 2QH6WRS(IILFLHQF\6KRS Your lighting savings are based on the following average hours of operation Lighting Schedule Name Mon Tues Wed Thur Fri Sat Sun Common Area Hours 2,086 hrs/yr 8.0 hrs 8.0 hrs 8.0 hrs 8.0 hrs 8.0 hrs Exterior 4,380 hrs/yr 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs Fire Station Hours 1,564 hrs/yr 12:00 PM to 6:00 PM 12:00 PM to 6:00 PM 6:00 PM to 12:00 PM 12:00 PM 6:00 PM to 12:00 PM to 6:00 PM Fire Station Longer Hours 1,564 hrs/yr 6.0 hrs 6.0 hrs 6.0 hrs 6.0 hrs 6.0 hrs Min. Hours 521 hrs/yr 2.0 hrs 2.0 hrs 2.0 hrs 2.0 hrs 2.0 hrs Public Works Hours 2,607 hrs/yr 10.0 hrs 10.0 hrs 10.0 hrs 10.0 hrs 10.0 hrs Page 6 of 8 Customer Report (02/25/2019 03:34 PM) Program ID# -00002743 City of Scandia-15040-vNorske 15040 Scandia Trl N Scandia, MN 55073-9708302325966 Xcel Acct# 21(6723()),&,(1&<6+23352*5$058/(6DQG5(48,5(0(176 1. Rebate items must be installed at the Xcel Energy electric account listed on the application. 2. All equipment must be new. Used or rebuilt equipment is not eligible for a rebate. 3. All removed lighting equipment (lamps, ballasts and fixtures) must be properly recycled, and cannot be sold or reused at another location. Documentation may be required to ensure compliance with proper disposal of equipment. 4. Energy-efficient equipment must result in an electric load reduction. 5. Xcel Energy and CEE recommend Illuminating Engineering Society (IES) light levels. Participant is responsible for approval of final light levels. 6. Rebates are offered for interior lighting, exterior canopy lighting, soffit fixtures, wall pack fixtures, parking garage and parking lot lighting. Rebates will not be issued for street lighting. Most screw-in compact fluorescent lamps (CFLs) are not eligible for rebates. 7. Lamps or other equipment that have already been rebated through any other Xcel Energy rebate programs are ineligible for a rebate under the 2QH6WRS(IILFLHQF\6KRS7KLVLQFOXGHVXSVWUHDPSURJUDPVWKDW provide incentives to manufacturers, distributors and retailers to sell products at a discounted price. 8. CEE reserves the right to disallow a rebate if it determines, in its sole judgment, that the lighting technology is inappropriately applied or light levels are inadequate. Contact your CEE consultant to determine qualification of custom or specialty lighting projects. 9. Equipment must be purchased, properly installed and fully operating prior to submitting an application for a rebate. A Minnesota Conservation Improvement Program (CIP) Offered by Center for Energy and Environment 10. The ³Vendor´is any person or company that is consulting on the project, selling the project to the participant, completing the work and/or supplying the materials. Vendor is an independent contractor and not an agent or representative of Xcel Energy or CEE, has no authority to bind Xcel Energy or CEE, and is solely responsible for sub-contractors the Vendor hires to do some or all of the work and/or supply materials. 11. The Vendor must clearly communicate to the Participant the purpose DQGUHTXLUHPHQWVRIWKH2QH6WRS(IILFLHQF\6KRSLQFOXGLQJ eligibility requirements for lighting rebates. The Vendor must involve the CEE consultant in communications with the Participant, and must keep the CEE consultant fully informed regarding all details of the transaction. Eligibility Requirements Vendor Responsibilities 12. Vendors are responsible for reviewing, signing and returning the Contractor Report to CEE before materials are ordered. By signing the Contractor Report, the Vendor represents and warrants that the transaction complies with these Rules and Requirements and that the project specifications in the Contractor Report are accurate, acceptable and will be installed as specified. 13. Any inaccuracies concerning project specifications must be reported immediately to a CEE consultant so they can be addressed, the rebate recalculated if necessary and a revised report issued to the Vendor and the Participant. 14. Vendor must contact a CEE consultant whenever there are changes to the project so that equipment eligibility can be confirmed and the rebate value can be re-calculated if necessary. 15. CEE will not be responsible for changes in the rebate value if the Vendor does not sign and return the Contractor Report, and report: inaccuracies in the Contractor Report; changes in the equipment to be installed; or changes in the project during construction. Rebate Calculations 16. Rebate values are based on CEE¶s calculation of electric demand (KW) and energy (kWh) savings. Hours used for calculation of the kWh savings must be an accurate representation of the Participant¶s operating schedule. 17. Electric demand and energy savings are calculated using lighting efficiency baselines established by the Energy Independence and Security Act (EISA). EISA standards apply to most T12 and incandescent lighting technologies today, and will apply to other technologies as efficiency requirements continue to be phased in. 18. If an Xcel Energy lighting rebate was previously assigned to this account and the rebated lighting was subsequently converted to a less efficient lighting system, a One-Stop consultant must review the situation to determine the correct baseline energy use for calculating the rebate. 19. Rebates are based on the energy use of the equipment actually installed at the site and the Participant¶s Project Cost. Rebates will be recalculated if the final equipment and Participant¶s Project Cost is different than originally approved by CEE. 20. Rebates cannot exceed 60 percent of the Participant¶s Project Cost, XQOHVVRWKHUZLVHVSHFLILHGE\WKH2QH6WRS(IILFLHQF\6KRS7KH minimum rebate paid is $5.00. 21³Participant¶s Project Cost´means the Participant¶s financial obligation for the lighting retrofit based on the total project cost less any and all Deductions, regardless of when these Deductions are received. 7KH2QH6WRS(IILFLHQF\6KRSOLJKWLQJHIILFLHQF\SURJUDP2QH6WRS(IILFLHQF\6KRSDGPLQLVWHUHGE\&HQWHUIRU(QHUJ\DQG Environment ³CEE´and funded through Xcel Energy, offers cash rebates to eligible small business customers ³Participant´who purchase and install qualifying energy-efficient lighting products in existing buildings. 7KHLQWHQWRIWKH2QH6WRS(IILFLHQF\6KRSRSHUDWLQJDVD0LQQHVRWD&RQVHUYDWLRQ,PSURYHPHQW3URJUDP&,3LVWRLQFHQWLYL]H;FHO Energy¶s customers to install energy efficient equipment earlier than they would have otherwise by defraying a portion of the cost of the retrofit. To ensure that the program operates as intended, the Participant must have a financial stake in the transaction and the Participant¶s Project Cost PXVWEHJUHDWHUWKDQ]HURWRUHFHLYHD2QH6WRS(IILFLHQF\6KRSUHEDWH Participant Qualifications 2QH6WRS(IILFLHQF\6KRSUHEDWHVDSSO\RQO\WRTXDOLILHG;FHO(QHUJ\FXVWRPHUVZLWKDYDOLGFRPPHUFLDOHOHFWULFDFFRXQWLQ;FHO(QHUJ\¶s 0LQQHVRWDVHUYLFHWHUULWRU\WKDWPHHW2QH6WRS(IILFLHQF\6KRSHOLJLELOLW\UHTXLUHPHQWV7KH9HQGRURU3DUWLFLSDQWPXVWYHULI\ZLWKD&(( FRQVXOWDQWWKDWDQ;FHO(QHUJ\DFFRXQWLVHOLJLEOHIRU2QH6WRS(IILFLHQF\6KRSUHEDWHVEHIRUHFRPPLWWLQJWRSXUFKDVLQJHTXLSPHQWIRURU LPSOHPHQWLQJDSURMHFW7RGHWHUPLQHLIDEXVLQHVVTXDOLILHVIRUWKH2QH6WRS(IILFLHQF\6KRSSOHDVHFRQWDFW&((DW Page 1 of 2 Page 7 of 8 Customer Report 02/25/2019 03:34 PM Program ID#-00002743 21(6723()),&,(1&<6+23352*5$058/(6DQG5(48,5(0(176 22³Deductions´means anything of value received by the Participant that reduces the Participant¶s actual out-of-pocket cost for the lighting retrofit including, but not limited to: labor or material donations; monetary donations; labor or material cost deductions; grants; awards, rebates; or any other assistance of monetary value provided, directly or indirectly, by the Vendor, its agents or representatives to reduce the Participant¶s actual financial obligation for the lighting project. 23. The following types of financial transactions are not allowed as methods of payment by the Participant for the lighting project: barter, in-kind donations and performance contracting. 24. All Deductions must be separately itemized on the final invoice submitted to CEE. The Participant¶s Project Cost must be greater than ]HURWRUHFHLYHD2QH6WRS(IILFLHQF\6KRSUHEDWH A Minnesota Conservation Improvement Program (CIP) Offered by Center for Energy and Environment 25. The Vendor must submit an accurate, complete and transparent final invoice for the completed lighting retrofit. All parties involved in the project, including the Participant and CEE, must have a clear understanding of the scope of work and associated project costs, including any Deductions that have been applied. 26. Invoice(s) submitted must include: (1) itemized quantity, manufacturer¶s make and model numbers for each material item, (2) a lump sum amount for both material and labor, and (3) grand total project cost. In some cases, original equipment manufacturer (OEM) specification sheets may be requested for verification or clarification. 27. The Vendor must provide the Participant an invoice that reflects the same financial information that is submitted to CEE, including any Deductions that have been applied. Invoice 32. In cases of deferred payment, CEE reserves the right to process the rebate only when full payment is received by the Vendor from the Participant. All financed and alternate payment plans must be documented with detailed, legally obligating and signed contracts. CEE reserves the right to disallow any payment plan that its staff determines is not in compliance with the program design intent and rules. 33. Rebates will not be disbursed until the project is fully installed and verified. 34. The rebate check will be sent to the Participant (i.e., Xcel Energy account holder) listed on the rebate application, unless otherwise authorized by CEE. Xcel Energy will issue rebates in the form of checks, not utility bill credits. 35. Once completed paperwork is submitted and approved, rebate payments are usually made in 6 to 8 weeks. Special Notices 36. Xcel Energy and CEE reserve the right to refuse payment or SDUWLFLSDWLRQLQWKH2QH6WRS(IILFLHQF\6KRSLIWKH3DUWLFLSDQWRU Vendor violates program design intent, rules and procedures. Xcel Energy and CEE are not liable for rebates promised to Participants as a result of a Vendor misrepresenting the program. 377KH2QH6WRS(IILFLHQF\6KRSLVVXEMHFWWR60 days notice of cancellation. The Participant and Vendor are responsible for checking with a CEE consultant to determine whether the program is still in effect and to verify program requirements. 39. Do not endorse any particular vendor, manufacturer, product or system design by offering these rebates; 40. Will not be responsible for any tax liability imposed on the Participant as a result of the payment of rebates; 28. CEE reserves the right to inspect Participant¶s facility(ies) for installation of materials listed on this rebate application and will need access to survey the installed project. Participant must keep a sample of any and all types of equipment removed for a period of three (3) months after receiving a rebate from Xcel Energy. If the inspection determines that Participant did not comply with these Rules and Requirements, any rebate received by Participant must be promptly returned to Xcel Energy. 29. Vendor agrees to promptly provide CEE with such additional documentation and information as may be necessary to verify compliance with these Rules and Requirements, such as copies of cancelled checks or other relevant receipts/records as proof that the Participant paid the amount reflected on the invoice. Rebates for that project will not be paid until all requested documentation and information is provided and verified. Verification 302QH6WRS(IILFLHQF\6KRSUXOHVDQGUHEDWHHOLJLELOLW\UHTXLUHPHQWV are subject to change. It is the Participant's and Vendor's responsibility to verify with CEE that estimated rebates are still valid before committing to, purchasing equipment for or implementing a project. CEE will not pay a rebate for projects where the invoice is submitted more than 12 months after the start of the project. 31. Xcel Energy and CEE are not responsible for any lost, late, stolen, ineligible, illegible, misdirected or postage-due mail. All completed rebate applications and other submissions in connection with the One- 6WRS(IILFLHQF\6KRSEHFRPHWKHSURSHUW\RI;FHO(QHUJ\DQG&(( and will not be returned. Rebate Application and Payment Disclaimers 38. CEE RESERVES THE RIGHT TO DISQUALIFY NON- COMPLIANT VENDORS FROM PARTICIPATION IN THE 21(6723()),&,(1&<6+23 41. EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE WITH RESPECT TO ANY PRODUCTS, EQUIPMENT, MATERIAL OR WORKMANSHIP PROVIDED, SUPPLIED OR INSTALLED IN &211(&7,21:,7+7+(21(6723()),&,(1&<6+23 Warranties, if any, are between Participant and equipment manufacturer (s) and/or Vendors. Xcel Energy and CEE: 42. Are not responsible for the disposal of removed lighting equipment (lamps, ballasts and/or fixtures) replaced as a result of this program, when required for optimum lighting performance; 43. In no event shall be liable for any indirect, special, incidental, consequential or punitive damages arising out of or relating to DGPLQLVWHULQJWKH2QH6WRS(IILFLHQF\6KRS 44. Do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. Page 2 of 2 CEE FACET, Program Rules # 130326 For more information, contact CEE at Phone: (612) 244-2427 Fax: (612) 335-5888. Mail To: Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Page 8 of 8 Customer Report 02/25/2019 03:34 PM Program ID#-00002743 Date 4/2/2018 Estimate #1692 Name / Address City of Scandia 14727 209St N Scandia MN 55073 Project: D&G Electric, Inc. 6491 381st St North Branch, MN 55056 Signature: Phone #651-674-6145 Fax #320-358-0146 E-mail dave@dandgelec.com Total: DescriptionQty Provide and Install: Hallway & Office retrofit 16 3 lamp fixtures Garage A Remove 24 8 ft strip lights and install 20 LED High bay lights Storage Area retrofit 2 4 ft strips, retrofit 1 8 ft strip and retrofit 2 2 X 4 troffers Meeting Rm retrofit 10 2 X 4 troffers install 6 10 watt LED lamps Add 2 ARIADNI 3 way dimmers Gym retrofit 7 2 X 4 troffers remove 9 4 ft strip lights install 9 LED flat panel lights Mech Rm retrofit 5 4 ft strip lights Garage B Remove 24 8 ft strip lights install 22 LED high bay lights Office Retrofit 4 2X4 troffers Mezanine Retrofit 2 strip lights Bathroom Retrofit 2 4 ft strip lights Outside Wall pack Remove 19 wallpack lights Install 19 new wallpack lights __________________________________... 1. Price as stated is good for 30 Days. 2. A signed proposel is required to save start dates and start work. All invoices are due upon receipt regardless of client / third party payment agreements. $33,600.00