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8.g Administrator's report Staff Report Date of Meeting: March, 2019 To: City Council From: Neil Soltis, Administrator Re: Administrator’s report Building Permits – Through the end of February 26 permits have been issued with a total value of $346,199 with no permits for new homes. Through the end of February 2018 33 permits were issued with a value of $743,425 with 1 new home included in the total. Fiber-to-the-Premise requests for proposals - Two proposals were received in response to the Fiber to the Premise request for proposals. CTC submitted a proposal to construct the system for $13,377,782 with $5.0M coming from grant funds, $2,649,777 from CTC, and $5,729,005 from the City. Frontier submitted a proposal to provide a minimum of 25Mbps down and 3 Mbps upload to every property in the City at a cost of $552,500 with the City providing $352,500 of that amount. The Internet Focus group will be meeting on March 20 to review and score the proposals. Legislative efforts – There are a number of bills moving through the legislature related to Broadband and the Gateway Trail. A status report on those bills follows this repor t. Codification – The ordinance to be codified have been submitted to America Legal Publishing. The project has moved up the queue from 15 to 5 so editing of the ordinance is anticipated to begin in April. Customer response system – Judi & I have started training on the administrative side of the system. Organizers have been distributed to the Fire, Public Works, and sheriff Department to provide a list of questions that should be asked for each request type and information on the requests that can be provided to the person submitting the req uest. Once that information has been received and entered into the system we will be able to be fully functional and available on the website. The target date is April 1 for the basic requests. The system will continue to be enhanced over time. Classification and Compensation study – Springsted has provided preliminary information on a pay plan that is based on the position analysis questionnaires completed by employees and compensation for like position in benchmark communities. A discussion on this information will be added to a future Council work session. Council Chamber audio – Colleen has worked with EMI audio based on the recommendation from Lakes Area Television. EMI has submitted a proposal to complete the work for $10,614.45 which is above the $10,000 budgeted. Efforts to obtain a competitive proposal from Alpha Video, who provided quotes previously, have not been successful. 2020-2024 CIP – Work sheets based on the City’s fixed asset schedule and the 2018-2022 Capital Improvement Plan have been submitted to the Fire and Public Works Department to update the estimated costs and to make any changes. Once received there will be an initial meeting of the Capital Improvement Committee. Tourism Assessment – Cynthia Messer is still on target to have the draft report for review by March 28. I am working with her to see if she could do a presentation on the assessment at the EDA business breakfast in late April. Comprehensive Plan – Bolton & Menk has submitted responses to the commen ts received from the Met Council in the review of the 2040 Comprehensive Plan. The supplemental information will be reviewed for completeness within 15 business days which extends to March 19. BHE Renewable Solar Site: The City issued a grading permit for BHE Renewable to take emergency actions to raise the height of the emergency overflow at the site. That work commenced on Thursday, March 14. BHE Renewables is working on plans for longer term improvements to the site to manage storm water flows and to mitigate the impacts of the event last fall. Assessments - Board of Appeal & Equalization and Open Book Meetings Monday, April 8, 2019 5:00 p.m. The City is required to have a least 1 member attend Local Board of Appeal and Equalization training. Mayor Maefsky and Council members Kronmiller and Ness have taken the training and their training expires on 7/1/2020. The online training for the other Council members will be available on July 1, 2019 Washington County has released assessment data for 2019. The assessed value of all taxable properties in Scandia rose by 10.9% with $7.3M being attributable to new construction. The assessed value of residential properties in Scandia rose by 11.3% with $6.5M being attributable to new construction. The average sale price of homes in Scandia increased from 354,600 for assessment year 2018 to $387,200 for assessment year 2019. The 2019 Assessment calendar and tables showing the changes in Washington County follow this report. UPDATE ON LEGISLATIVE EFFORTS 3/15/2019 Folio Status HF 484 Referred to Agriculture and Food Finance and Policy Division, hearing scheduled for 3/19/19 SF 1368 Agricultural, Rural Development, and Housing Policy Committee hearing 3/5/19, referred to Taxes Committee HF 311 Referred to Environment and Natural Resources Finance Division, hearing scheduled for 3/21/19 SF 579 Referred to Capital Investment Committee HF 1657 Referred to Government Operations SF 1684 Local Government Committee hearing was held on 3/5/19, recommended to pass HF no companion bill SF 1231 Referred to Agricultural, Rural Development, and Housing Policy Committee HF 7 Referred to Greater Minnesota Jobs and Economic Development Finance Division - hearing held on 3/11/19 SF 9 Referred to Agricultural, Rural Development, and Housing Policy Committee Broadband grant program appropriation 2020 and 2021 - appropriates $70M for DEED border-to-border grants Broadband grant program appropriation 2020 - appropriates $35M for the DEED border-to-border grants Broadband - Subordinate Service district - allow Scandia to use the subordinate service district bondings provisions for broadband Gateway Trail bond issue and appropriation - appropriate funds for the development of the Gateway Trail segment. Metropolitan Agricultural preserves - eliminate the 8-year expiration period when acquired for parks or trails 45 | P a g e Assessment Calendar 2019 January 2 2019 Market values established February 1 Last day to deliver assessment records to County Assessor March 31 Statutory deadline for mailing 2019 Valuation Notices April 8-May 7 Local Boards of Appeal & Equalization & Regional Open Book meetings held April 30 Last day to file a Tax Court Petition for taxes payable in 2019 May 15 First half payable 2019 taxes due May 8 Deadline for property owners to notify County Assessor of intent to appeal at County Board of Appeal & Equalization June 18 County Board of Appeal & Equalization Meeting 5 p.m. July 1 2019 Assessment finalized August 31 First half payable 2019 taxes due for manufactured homes October 15 Second half payable 2019 taxes due November 15 Second half payable 2019 taxes due for agricultural property and manufactured homes November Mailing of payable 2020 Proposed Property Tax Notices December 15 Last day to file a Homestead Application for payable 2020 2020 January 2 2020 Market values established 22 | P a g e Residential/SRR Class Summary: Current Assessment Year Adjustments Municipality ay2019 New Construction # Parcels ay2019 Res/SRR Value ay2018 Res/SSR Value ay2019 % Growth Afton $5,820,800 1,275 $595,018,600 $528,934,600 11.4% Bayport $13,364,000 1,003 $288,240,000 $250,315,000 9.8% Baytown $9,254,800 815 $404,616,000 $379,758,900 4.1% Birchwood $431,500 414 $167,547,700 $153,226,100 9.1% Cottage Grove $48,650,800 12,277 $3,268,636,600 $3,019,713,900 6.6% Dellwood $2,299,900 515 $333,101,100 $331,561,200 -0.2% Denmark $5,030,700 744 $289,485,700 $261,538,300 8.8% Forest Lake $17,558,100 7,369 $1,925,097,400 $1,834,192,600 4.0% Grant $6,383,700 1,746 $826,276,300 $744,420,600 10.1% Grey Cloud $591,200 171 $42,677,100 $40,390,200 4.2% Hastings $49,800 3 $593,000 $516,300 5.2% Hugo $36,634,900 6,067 $1,726,586,300 $1,568,046,100 7.8% Lake Elmo $112,768,600 4,306 $1,704,026,300 $1,449,574,600 9.8% Lake St Croix Beach $912,500 721 $124,358,700 $114,613,600 7.7% Lakeland $282,200 785 $241,615,800 $239,187,400 0.9% Lakeland Shores $959,800 145 $61,226,900 $58,073,700 3.8% Landfall $0 1 $148,100 $147,300 0.5% Mahtomedi $8,219,900 3,001 $1,075,804,400 $1,016,423,400 5.0% Marine $606,500 526 $144,987,400 $131,278,700 10.0% May $5,067,100 1,470 $600,889,100 $548,660,000 8.6% Newport $4,155,000 1,289 $262,517,100 $232,751,700 11.0% Oak Park Heights $256,400 1,560 $313,181,500 $286,367,500 9.3% Oakdale $1,906,900 9,527 $2,257,506,300 $2,089,475,000 8.0% Pine Springs $354,800 164 $59,535,400 $59,450,400 -0.5% St Mary's Point $287,300 316 $80,658,600 $76,971,400 4.4% St Paul Park $1,851,100 1,984 $385,781,600 $333,891,900 15.0% Scandia $6,527,100 2,240 $645,979,400 $574,294,900 11.3% Stillwater City $18,083,300 7,490 $2,205,868,500 $2,026,899,800 7.9% Stillwater Twp $5,635,300 816 $400,117,100 $344,194,500 14.6% West Lakeland $3,126,200 1,437 $694,189,400 $641,513,600 7.7% White Bear Lake $56,600 99 $25,364,900 $24,309,900 4.1% Willernie $582,800 313 $47,138,500 $39,846,500 16.8% Woodbury $140,002,500 24,206 $7,975,146,300 $7,461,643,400 5.0% County Totals $457,712,100 94,795 $29,173,917,100 $26,862,183,000 6.9% 25 | P a g e Total (taxable classes) Summary: Current Assessment Year Adjustments Municipality ay2019 New Construction # Parcels ay2019 Total Value ay2018 Total Value ay2019 % Growth Afton $7,559,400 1,468 $733,884,300 $661,078,300 9.9% Bayport $13,907,400 1,132 $346,591,900 $306,074,700 8.7% Baytown $9,254,800 869 $428,532,500 $403,293,500 4.0% Birchwood $431,500 414 $167,547,700 $153,226,100 9.1% Cottage Grove $82,442,300 12,917 $3,851,101,500 $3,560,357,900 5.9% Dellwood $2,299,900 550 $351,392,600 $349,575,500 -0.1% Denmark $5,516,100 1,145 $452,570,300 $423,140,200 5.7% Forest Lake $44,529,800 8,147 $2,411,770,600 $2,280,199,900 3.8% Grant $6,436,100 1,983 $929,616,000 $847,417,900 8.9% Grey Cloud $591,200 205 $49,495,900 $46,924,000 4.2% Hastings $49,800 9 $2,432,000 $2,488,900 -4.3% Hugo $43,249,900 6,516 $2,000,214,000 $1,833,400,700 6.7% Lake Elmo $118,530,400 4,633 $1,961,874,800 $1,702,814,200 8.3% Lake St Croix Beach $912,500 731 $126,823,400 $116,876,000 7.7% Lakeland $297,400 830 $256,442,300 $255,060,900 0.4% Lakeland Shores $959,800 153 $63,231,500 $60,078,300 3.7% Landfall $0 8 $9,341,900 $7,947,600 17.5% Mahtomedi $14,470,800 3,097 $1,196,533,200 $1,114,993,100 6.0% Marine $606,500 551 $152,779,700 $138,929,300 9.5% May $5,230,200 1,754 $740,049,600 $675,019,000 8.9% Newport $8,777,400 1,553 $372,622,900 $335,003,400 8.6% Oak Park Heights $864,700 1,818 $642,090,400 $597,529,400 7.3% Oakdale $12,479,000 9,981 $2,977,058,500 $2,765,995,100 7.2% Pine Springs $354,800 164 $59,535,400 $59,450,400 -0.5% St Mary's Point $287,300 316 $80,658,600 $76,971,400 4.4% St Paul Park $1,867,200 2,267 $447,517,600 $386,378,400 15.3% Scandia $7,266,900 2,639 $759,842,200 $678,410,100 10.9% Stillwater City $38,564,700 7,962 $2,649,022,800 $2,434,045,200 7.2% Stillwater Twp $5,635,300 926 $461,373,000 $403,551,100 12.9% West Lakeland $3,126,200 1,515 $734,930,400 $682,747,900 7.2% White Bear Lake $56,600 109 $53,087,300 $51,989,900 2.0% Willernie $582,800 347 $53,725,700 $46,059,800 15.4% Woodbury $231,119,300 24,938 $10,156,524,800 $9,436,996,400 5.2% County Totals $668,258,000 101,647 $35,680,215,300 $32,894,024,500 6.4% 26 | P a g e Total (taxable classes) Value changes – Past & Present Year Adjustments ay2015 ay2016 ay2017 ay2018 ay2019 change Afton 2.1% -1.5% 3.6% 1.2% 9.8% 15.2% Bayport 5.1% 0.1% 7.6% 8.1% 8.7% 29.6% Baytown 1.7% 7.2% 1.4% -0.1% 4.0% 14.2% Birchwood 13.9% -1.6% 4.4% 10.1% 9.1% 35.9% Cottage Grove 1.9% 2.1% 5.9% 6.3% 5.0% 21.3% Dellwood 5.0% 8.2% 2.2% 1.2% -0.1% 16.4% Denmark 4.0% -1.2% 1.1% 3.3% 5.7% 12.8% Forest Lake 1.6% 2.8% 7.7% 6.7% 3.8% 22.6% Grant 0.9% 2.3% 2.1% 2.6% 8.9% 16.9% Grey Cloud 1.0% 1.2% -0.1% 2.2% 4.2% 8.4% Hastings 0.0% -0.8% 1.3% 2.6% -4.3% -1.1% Hugo -2.3% 1.9% 7.7% 4.3% 6.7% 18.3% Lake Elmo 2.6% 6.0% 5.2% 7.0% 8.3% 29.0% Lake St Croix 3.3% 6.7% 0.5% 13.2% 7.7% 31.5% Lakeland 5.9% -4.4% 6.3% 12.2% 0.4% 20.4% Lakeland Shrs -0.3% 1.0% -0.3% 8.4% 3.7% 12.3% Landfall -1.7% 0.2% 0.0% 3.7% 17.5% 19.7% Mahtomedi 9.6% -0.9% 7.6% 1.7% 6.0% 24.0% Marine 4.9% -6.7% 10.6% 1.8% 9.5% 20.1% May -1.1% -1.1% 5.4% 1.5% 8.9% 13.6% Newport 4.2% 4.4% 9.8% 1.5% 8.6% 28.4% Oak Park Hts 2.8% 2.7% 1.8% 7.0% 7.3% 21.5% Oakdale 1.8% 2.1% 6.9% 6.5% 7.2% 24.5% Pine Springs 6.8% -12.3% 12.9% 2.9% -0.5% 9.8% St Mary's Pt 0.4% 2.2% 7.9% -1.4% 4.4% 13.5% St Paul Park -1.7% 2.9% 7.3% 5.1% 15.3% 29.0% Scandia -3.5% -0.6% 2.1% 6.0% 10.9% 14.9% Stillwater City 0.7% 1.6% 7.3% 5.3% 7.2% 22.2% Stillwater Twp 2.2% -4.8% 7.1% 0.8% 12.9% 18.3% West Lakeland 2.1% 1.0% -0.5% 1.4% 7.2% 11.1% White Bear Lk 9.0% 1.3% 20.3% 3.8% 2.0% 36.4% Willernie -6.5% 3.0% 4.3% 10.4% 15.4% 26.6% Woodbury 1.5% 1.5% 5.6% 5.4% 5.2% 19.1% TOTAL 1.7% 1.7% 5.7% 5.1% 6.4% 20.6% 12 | P a g e Historic Average Sale Prices (Single Family & Townhome/Condo) ay2015 ay2016 ay2017 ay2018 ay2019 Afton $444,900 $425,200 $509,500 $485,300 $555,200 Bayport $236,800 $224,400 $242,300 $312,900 $423,100 Baytown $547,000 $597,100 $588,700 $615,100 $603,200 Birchwood $369,900 $247,400 $338,600 $483,900 $393,700 Cottage Grove $223,300 $235,300 $244,200 $252,800 $266,400 Dellwood $913,100 $1,180,900 $459,000 $574,500 $740,400 Denmark $580,200 $361,000 $462,700 $505,700 $525,300 Forest Lake $253,400 $237,600 $257,200 $267,700 $265,400 Grant $530,700 $517,100 $458,900 $498,500 $619,500 Grey Cloud $198,000 $256,800 $346,300 $240,700 $298,500 Hastings $0 $0 $0 $0 $0 Hugo $229,300 $243,100 $229,000 $249,600 $254,300 Lake Elmo $429,900 $467,900 $463,700 $470,900 $519,300 Lake St Croix $171,900 $250,300 $225,900 $214,200 $215,800 Lakeland $282,500 $330,200 $460,700 $288,400 $444,600 Lakeland Shrs $975,000 $243,500 $264,600 $313,000 $650,000 Landfall $0 $0 $0 $0 $0 Mahtomedi $365,800 $380,000 $374,400 $385,400 $407,900 Marine $321,300 $334,000 $388,600 $316,900 $511,400 May $504,100 $575,700 $485,400 $544,400 $474,500 Newport $176,100 $192,000 $229,200 $211,000 $234,300 Oak Park Hts $193,000 $191,400 $232,700 $230,400 $229,800 Oakdale $190,000 $200,400 $207,400 $215,800 $231,500 Pine Springs $377,100 $375,800 $418,500 $434,900 $426,200 St Mary's Pt $510,000 $349,000 $316,500 $390,600 $601,000 St Paul Park $172,300 $176,900 $186,900 $195,100 $210,700 Scandia $340,700 $312,900 $407,500 $354,600 $387,200 Stillwater City $278,400 $274,100 $305,300 $308,100 $340,400 Stillwater Twp $464,200 $450,500 $547,300 $488,600 $666,500 West Lakeland $469,100 $556,400 $471,600 $512,900 $523,100 White Bear Lk $243,600 $0 $232,900 $243,000 $270,100 Willernie $158,200 $179,000 $163,000 $223,800 $236,400 Woodbury $285,600 $285,200 $287,800 $306,700 $317,200 $279,600 $277,200 $283,300 $297,000 $314,500 7 | P a g e Residential/SRR Class: Past Assessment Year Data – Number of Sales in Study 10/1/13- 9/30/14 10/1/14- 9/30/15 10/1/15- 9/30/16 10/1/16- 9/30/17 10/1/17- 9/30/18 ay2015 ay2016 ay2017 ay2018 ay2019 Afton 23 32 37 31 35 4 Bayport 29 31 35 36 29 -7 Baytown 28 17 22 25 26 1 Birchwood 12 9 12 11 9 -2 Cottage Grove 383 461 528 550 513 -37 Dellwood 18 11 12 15 15 0 Denmark 12 9 17 19 12 -7 Forest Lake 212 284 311 313 254 -59 Grant 28 37 42 46 43 -3 Grey Cloud 2 3 4 3 2 -1 Hastings 0 0 0 0 0 0 Hugo 227 241 307 369 348 -21 Lake Elmo 77 53 78 114 105 -9 Lake St Croix 8 11 15 18 12 -6 Lakeland 15 23 22 24 25 1 Lakeland Shrs 3 3 3 1 2 1 Landfall 0 0 0 0 0 0 Mahtomedi 78 105 97 104 107 3 Marine 12 10 14 12 14 2 May 19 28 26 26 40 14 Newport 22 24 28 34 37 3 Oak Park Hts 41 50 62 59 65 6 Oakdale 265 355 439 438 452 14 Pine Springs 2 6 5 4 6 2 St Mary's Pt 2 1 6 5 2 -3 St Paul Park 39 63 52 51 84 33 Scandia 28 38 28 38 43 5 Stillwater City 205 293 251 306 320 14 Stillwater Twp 17 15 21 18 16 -2 West Lakeland 36 28 45 44 32 -12 White Bear Lk 5 0 3 2 4 2 Willernie 8 8 12 7 8 1 Woodbury 886 1070 1202 1240 1247 7 TOTAL 2,742 3,319 3,736 3,963 3,907 -56 Difference from previous 11 | P a g e 2019 Residential Sales Study Statistics The sales statistics (Number of Sales, Low Sale Price, Mean Sale Price, High Sale Price) are based on data collected from sales that occurred between October 1, 2017 and September 30, 2018. The remaining statistics are measured after the percent of change factor (local effort) is applied to the going in ratio (previous year assessed value/sale price) in each community for the 2019 assessment. If there are less than 30 sales in a community the median is the only statistic deemed reliable. Number of Sales Median COD PRD Low Sale High Sale Afton 35 95.0% 7.62 1.00 $199,820 $1,100,000 Bayport 29 94.9% $182,865 $1,750,000 Baytown 26 95.1% $235,000 $1,100,000 Birchwood 9 95.7% $235,000 $605,000 Cottage Grove 513 95.2% 5.78 1.00 $106,700 $820,300 Dellwood 15 98.4% $325,000 $1,850,000 Denmark 12 95.2% $250,000 $1,120,000 Forest Lake 254 95.2% 6.24 0.99 $116,400 $875,000 Grant 43 95.9% 11.97 1.03 $191,884 $1,380,000 Grey Cloud 2 84.2% $270,000 $327,000 Hastings 0 0.0% $0 $0 Hugo 348 95.1% 4.78 1.00 $110,500 $879,000 Lake Elmo 105 96.8% 7.25 0.99 $183,900 $1,300,000 Lake St Croix Beach 12 94.1% $169,061 $268,000 Lakeland 25 97.7% $154,000 $2,295,000 Lakeland Shores 2 102.3% $275,000 $1,025,000 Landfall 0 0.0% $0 $0 Mahtomedi 107 95.7% 8.92 1.02 $130,000 $1,150,000 Marine 14 95.2% $215,000 $1,130,000 May 40 95.4% 9.21 1.01 $279,450 $1,000,000 Newport 37 95.1% 7.39 1.01 $142,000 $512,500 Oak Park Heights 65 95.1% 7.58 1.01 $60,000 $650,000 Oakdale 452 95.2% 6.71 1.00 $70,000 $498,000 Pine Springs 6 96.1% $293,000 $603,000 St Marys Point 2 90.3% $187,000 $1,015,000 St Paul Park 84 94.9% 7.49 1.00 $96,389 $312,500 Scandia 43 95.1% 8.07 1.01 $184,300 $1,050,000 Stillwater 320 95.0% 6.47 1.01 $110,000 $1,250,000 Stillwater Township 16 94.7% $389,900 $1,550,000 West Lakeland 32 95.2% 8.00 1.01 $253,946 $755,500 White Bear Lake 4 97.1% $225,040 $355,000 Willernie 8 95.1% $180,000 $323,400 Woodbury 1,247 95.0% 5.36 1.00 $90,000 $1,275,000 COUNTY 3,907 95.6% 6.47 1.00 $60,000 $2,295,000