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3.d Discussion on update to job descriptipons Staff Report Date of Meeting: April 3, 2019 To: City Council From: Neil Soltis, Administrator Re: Update to Job Descriptions Background: The current job descriptions for the Deputy Clerk, Office Assistant, and Treasurer were last approved as follows:  Deputy Clerk – 2007 as updated to make the position full-time in 2012  Office Assistant – 2012  Treasurer – 2007 The duties for those positions have evolved since last approval. As a part of the Classification and Compensation Study the job descriptions for these positions were drafted to reflect the current responsibilities. Additionally, in reviewing the job descriptions for all of the positions Julie Urell of Springsted has recommended that the or job descriptions be updated to reflect updated Minimum Physical Requirements and Special Requirements for each job class into the corresponding job description and make changes to move skills and abilities listed under Minimum Qualifications in the job description to the Knowledge, Skills and Abilities section. These are presented for discussion and further action by the Council at a regular meeting. Page 1 of 4 Printed 3/29/2019 Approved by City Council, March 20, 2007 Amended 2012 to Full Time City of Scandia, Minnesota POSITION DESCRIPTION TITLE: DEPUTY CLERK STATUS: Full-time (approximately 40 hours/week) regular position Normal working hours per personnel policy, except some evenings for meetings and during elections FLSA Non-Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVE: Serve as primary public contact for a wide variety of city functions and services, in the office and on the telephone. Serve as assistant to the City Administrator and perform a wide variety of administrative and customer service support functions with a high level of attention to detail and in a timely manner. General Definition of Work Performs intermediate administrative work. Work is performed under the general direction of the Administrator/Clerk. Continuous supervision is exercised over Office Assistant (PT). Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS: 1. Acts as frontline reception for telephone calls and walk-ins, answering questions and providing direction. Receives visitors and answer the telephone, answering questions or directing individuals so as to provide them their needed information accurately and with minimum delay. 2. Provides clerical support using word processing and spreadsheet software to produce correspondence, reports and mailing lists; assists with preparation of agenda packets; processes and distributes mail; serves as Notary Public 3. Responsible for Community/ Senior Center for rentals and functions, including orientation and follow up with renters Serves as Certified Food Manager for the Page 2 of 4 Printed 3/29/2019 licensed Community Center kitchen and oversees its operation. Take charge of Community/ Senior Center for rentals and functions. Review rental agreement and collect damage deposit. Inspect hall after function to determine refunds. Provide keys and orientation to facilities to renters. 4. Serves as Deputy Clerk, attending and taking minutes at City Council, Planning Commission and other meetings as assigned; ensures that official notices, documents and contracts are properly published and recorded; and signs documents when the City Administrator is absent. Maintains official city records such as ordinances, resolutions, code books, minutes, etc. in conformance with federal and state laws. Updates city website with information and documents as needed. Serve as Deputy Clerk, attending and taking minutes at City Council meetings and other meetings as assigned; preparing, filing and recording official notices and documents; and, signing documents when the City Clerk is absent. 5. Manages elections including recruiting and conducting election judge training, performing diagnostic testing on voting equipment, candidate filings, and publication of notices to ensure correct election procedures are followed. Serves as election lead person for the City. Assist in the preparation for and conduct of elections including processing voter registration, absentee voting, recruiting and assisting with election judge training, conducting diagnostic testing on voting equipment, and other election-related duties as assigned 6. Administers accounting and payroll functions; Enters and processes claims for payments, preparing payroll for all departments including PERA, insurance and retirement deductions, State and Federal tax reporting, W -2’s and 1099’s; maintaining special assessment data; and preparing payment of invoices for City Council review and approval. Assist with accounting and payroll functions; preparing bimonthly payroll including PERA, insurance and retirement deductions, State and Federal tax reporting, W -2’s and 1099’s; maintaining special assessment data; and preparing payment of invoices for City Council review and approval. 7. Assumes primary responsibility for maintaining and purging filing system in accordance with records retention policy and Data Practices Act. Provides public access to official documents and public records in accordance with State Statutes. Oversees electronic data storage of city records. 8. Manages business licensing processes including liquor, tobacco, gambling and special events. Works with Building Official and Electrical Inspector to process and issue building and electrical permits. Acts as Recycling Coordinator with the County recycling program. Perform licensing functions and issue permits. 9. Monitor needs and order supplies for City departments and Community Center. 10. Perform other duties as apparent or assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Working knowledge of generally accepted office procedures and filing practices 2. Good skill level with personal computers and Microsoft Word and Excel spreadsheet software. Ability to learn and use other software as required. Page 3 of 4 Printed 3/29/2019 3. Ability to develop and maintain general working knowledge of all city services and functions. 4. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 5. Ability to deal discreetly with confidential information. 6. Ability to prioritize work responsibilities and effectively utilize time. 7. Ability to communicate effectively both orally and in writing. KNOWLEDGE, SKILLS AND ABILITIES: 8. Must be able to manage multiple tasks and prioritize duties which require public contact on a daily and continual basis, requiring a high degree of tact, courtesy and sound judgement. 9. Working knowledge and skills of generally accepted office procedures, software, computer technologies and filing practices. Ability to learn new software and technologies as required. 10. Ability to develop and maintain general working knowledge of all city services and functions, including ordinance and development code matters. 11. Ability to develop and maintain effective working relationships with City personnel, elected officials, outside agencies, and the general public with excellent organizational and customer service skills. 12. Ability to handle and maintain confidential information. 13. Ability to work independently to complete projects and daily responsibilities by prioritizing tasks with basic supervision. Exercises strong discretion and independent judgement. 14. Ability to communicate effectively both orally and in writing with superior detail and proofreading skills. 15. Ability to maintain a high level of integrity and ethical performance at all times. EXAMPLES OF PERFORMANCE CRITERIA: 1. Public contacts are courteous and professional and the information provided is accurate and timely. 2. Work produced is professional looking, accurate and error-free. 3. Requirements of state laws and local ordinances and policies are met. 4. Has the capacity to provide services and information to the public and to perform assigned tasks at a high level of detail with minimum direct supervision. 5. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Two years of skilled clerical or office support experience, preferably in a municipal government setting. Page 4 of 4 Printed 3/29/2019 3. Valid driver’s license and good driving record. SUPERVISION OF OTHERS: 1. Some direction may be provided to part-time or temporary office support personnel. Education and Experience High school diploma or GED and moderate experience in municipal government, or equivalent combination of education and experience. Physical Requirements This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, reaching with hands and arms, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Commissioned as a Notary Public within six months of hire. Certified Food Manager and Fire Warden certifications within six months of hire. Election training within one year of hire. Valid driver's license in the State of Minnesota. Page 1 of 3 Printed 3/29/2019 Approved by City Council, October 16, 2012 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: OFFICE ASSISTANT STATUS: Part-time (approximately 18 hours/week) regular position Flexible working hours depending upon season and programming needs FLSA Non-Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVE: Provide a wide variety of office functions to support the Deputy Clerk, City Administrator, other staff and the City Council. Program and organize a wide variety of recreation activities and leisure time pursuits for children and adults. General Definition of Work Performs intermediate skilled administrative support work. Work is performed under the limited supervision of the Administrator/Clerk. Limited oversight is exercised over Seasonal Recreation Staff. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS: 1. Receives visitors and answers the telephone, answering questions or directing individuals so as to provide them their needed information accurately and with minimum delay; develops and fosters good relationship with community groups and organizations, other public institutions, and consultants. 2. Provides clerical support using word processing and spreadsheet software to produce correspondence, reports and mailing lists; processes and distributes mail. 3. Copies and distributes agenda packets for City Council and committees and posts to City website and Facebook page. Page 2 of 3 Printed 3/29/2019 4. Assists with maintaining and purging filing systems in accordance with records retention policy and Data Practices Act; maintains inventory of recreation equipment and materials. Performs electronic filing duties using Laserfiche. 5. Assists with licensing functions and issuing of permits. 6. Prepares agendas and reports for the Parks and Recreation Committee and takes minutes of the Committee meeting; 7. With limited direction from Committee, recommends, plans, develops, promotes, implements and evaluates community recreation programs and events. 8. Assists with hiring and supervising seasonal recreation employees. 9. Maintains City website and Facebook page and creates content to inform the public of news and events. 10. Coordinates the layout and publication of biannual City newsletters. 11. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Working knowledge of generally accepted office procedures and filing practices 2. Good skill level with personal computers and Microsoft Office software Word and Excel spreadsheet software. Ability to learn and use other software as required. 3. Knowledge of recreation programming and the ability to monitor and research recreation needs and trends. 4. Ability to recruit, train, supervise, motivate and evaluate seasonal staff. 5. Ability to develop and maintain general working knowledge of city services and functions. 6. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 7. Ability to deal discreetly with confidential information. EXAMPLES OF PERFORMANCE CRITERIA: 1. Public contacts are courteous and businesslike and the information provided is accurate and timely. 2. Work produced is professional looking, accurate and error-free. 3. Requirements of state laws and local ordinances and policies are met. 4. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. 5. Programming responds to community needs. 6. Programs are executed safely and are age-appropriate. 7. Displays leadership, initiative and decision-making skills. 8. Programs are administered within budget constraints. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. One year related experience, including supervising others. Page 3 of 3 Printed 3/29/2019 3. Basic word processing and/or desktop publishing skills. 4. Valid driver’s license and good driving record. Education and Experience High school diploma or GED and moderate experience office administration with some supervsiory and desktop publishing experience, or equivalent combination of education and experience. Physical Requirements This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires repetitive motions and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Special training in Website Administration (GovOffice) within six months of hire; some prior training/experience in social media and digital communications preferred. Valid driver's license in the State of Minnesota. SUPERVISION OF OTHERS: Part-time seasonal Recreation Leader(s) Page 1 of 3 Printed 3/29/2019 Approved by City Council, March 20, 2007 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: TREASURER STATUS: Part-time (approximately 14-21) hours/week) regular position Normal working hours per personnel policy, except some evenings for meetings FLSA Non-Exempt REPORTS TO: City Administrator City Council General Definition of Work Performs intermediate administrative support work. Work is performed under the limited supervision of the Administrator/Clerk. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PRIMARY OBJECTIVE: Responsible for accounting functions for City financial systems and investments, and reporting financial status to the Council. Serve as recording secretary for the Planning Commission. ESSENTIAL FUNCTIONS: 1. Make bank deposits of all receivables. 2. Enter receivables into computerized accounting system including coding, data entry, editing and balancing. 3. Reconcile checking account and investments monthly. 4. Responsible for choosing investigating investment vehicles, within statutory and city guidelines, to ensure best interest rates possible for city monies, including negotiating rates. Track investments and report quarterly monthly to City Council. 5. Assist with preparation of and monitoring of annual budget. 6. Create Use financial reports needed for tracking, analyzing and reporting city finances. 7. Serve as primary contact with auditor and accounting software vendors. Page 2 of 3 Printed 3/29/2019 8. Invoice users of 201 Sewer Project and maintain records. Quarterly sewer billing and maintenance of records using Utility Billing Softw are. 9. Attend Planning Commission meetings and prepare minutes. Maintain records of Commission actions. 10. Attend City Council meetings, budget hearings and other meetings as requested. 11. Perform various office support functions in the absence of Deputy Clerk or other staff, including receiving visitors and phone calls, answering questions or directing them to needed information. 12. Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of accounting and bookkeeping practices. 2. Knowledge of municipal finance and investment principles and practices. 3. Good skill level with personal computers and Microsoft Word and Excel spreadsheet software. Ability to learn and use other software as required. 4. Ability to develop and maintain general working knowledge of all city services and functions. 5. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 6. Ability to deal discreetly with confidential information. 7. Ability to prioritize work responsibilities and effectively utilize time. 8. Ability to communicate effectively both orally and in writing. EXAMPLES OF PERFORMANCE CRITERIA: 1. Financial records are accurate and current. 2. Information provided to Administrator and City Council is accurate and timely. 3. Investments are appropriate and at favorable rates. In accordance with adopted investment policy objectives 4. Requirements of state laws and local ordinances and policies are met. 5. Has the capacity to provide services and information to the public and to perform assigned tasks with minimum direct supervision. 6. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Four years of accounting or bookkeeping experience, preferably in a municipal government setting. SUPERVISION OF OTHERS: NONE Education and Experience Page 3 of 3 Printed 3/29/2019 High school diploma or GED and moderate experience in accounting or bookkeeping preferably in a municipal government setting, or equivalent combination of education and experience. Associates/Technical degree preferred. Physical Requirements This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private offices). Special Requirements Completion of some bookkeeping and accounting classwork upon hire. Page 1 of 4 Approved by City Council, September 7, 2016 CITY OF SCANDIA, MINNESOTA POSITION DESCRIPTION TITLE: PUBLIC WORKS DIRECTOR STATUS: Full-time (40-hours/ week) regular position Normal working hours per personnel policy FLSA Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVES: Provide oversight and work direction for maintenance personnel and contractors to ensure that all city infrastructure (including roads, street lights, drainage systems, sewer and water) and facilities (including parks and public buildings) are operated and maintained in good condition. Draft and recommend policies and participate in long-range planning for all areas of responsibility. General Definition of Work Performs difficult advanced technical work. Work is performed under the general direction of the Administrator/Clerk. Continuous supervision is exercised over Maintenance Worker and Seasonal Staff. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS: 1. Coordinate, schedule and participate in activities of maintenance personnel. 2. Assign personnel for emergency repairs and activities. 3. Perform and/or oversee preventative and corrective maintenance services on all equipment, vehicles and facilities. 4. Oversee contractors performing maintenance activities and projects. 5. Keep records of all maintenance activities. 6. Coordinate maintenance and construction projects with the City Engineer and ensure that that all engineering standards and best practices are met. 7. Draft and recommend policies for all maintenance functions including but not limited to snow and ice control, pavement management, street signs and utility system operations. 8. Recommend and administer the budget for the Public Works Department. Page 2 of 4 9. Develop specifications and make recommendations for purchase of equipment and vehicles. Purchase all supplies and materials needed for effective operations. 10. Provide recommendations for the capital improvement plan concerning needs for infrastructure, city facilities, and equipment purchases and replacements. 11. Maintain a high level of safety practices through coordination of safety programs and policies and regular inspections of facilities and equipment. 12. Ensure and document that employees receive appropriate training. 13. Coordinate activities with other city departments and other agencies and jurisdictions, such as the state and county highway departments and watershed districts. 14. Answer questions and complaints. Prioritize and respond in an appropriate manner to service requests. 15. Supervise public works staff in accordance with the city’s personnel policies. Maintain discipline and make recommendations concerning hiring and other personnel actions. 16. Prepare reports to the City Administrator and the City Council. 17. Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. General knowledge of the best practices and procedures associated with construction projects and maintenance activities, including project planning and safety considerations. 2. General knowledge of building and grounds maintenance practices 3. General knowledge of the tools, materials, and equipment used to perform maintenance responsibilities. 4. General knowledge and experience in procurement, bidding, and contracting 5. Skill in operating a wide range of equipment used in public works. 6. Skill in the use of computer systems and related software with proficiency in Microsoft Office Suite 7. Ability to write clear and comprehensive work reports and read and interpret technical manuals, documents, work orders, blueprints, diagrams and sketches. 8. Ability to prepare budgets, collect data, prepare accurate reports and present information to groups in a public setting. 9. Ability to oversee the establishment and maintenance of accurate operational record keeping systems. 10. Ability to analyze organizational and administrative problems, recommend alternative courses of action, and provide leadership to others in implementing such actions. 11. Ability to coordinate multiple tasks, adjust to changing priorities and work within deadlines. 12. Ability to effectively motivate, coordinate and manage staff to maximize their potential, productivity and effectiveness, and promote a constructive work environment. 13. Ability to work constructively and interact professionally with subordinate employees, elected officials, the general public, contractors, and represent atives of other public agencies 14. Ability to handle difficult situations with tact and diplomacy. Page 3 of 4 15. Ability to deal discreetly with confidential information. 16. Ability to occasionally attend meetings outside of normal business hours. 17. Ability to occasionally respond to emergencies on a 24-hour basis and lead effectively in highly stressful situations. 18. Perform heavy manual work under confined and uncomfortable conditions EXAMPLES OF PERFORMANCE CRITERIA: 1. Infrastructure and facilities are maintained according to adopted policies. 2. Makes sound policy and budget recommendations. 3. Requirements of state laws, local ordinances and city policies are met. 4. Records are accurate, current and efficiently maintained with information readily available, and reported in a timely manner. 5. Preparation of required and requested materials and reports is timely, thorough, and complete. 6. Public contacts are courteous and businesslike and the information provided is accurate and timely. 7. Develops a positive relationship with residents, contractors and others. 8. Performs assigned tasks with minimum direct supervision. 9. Maintenance workers perform as a team to accomplish objectives. 10. Equipment and labor are utilized appropriately, effectively and safely. 11. Expenditures are within budgetary limits. 12. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. Graduation from high school or GED equivalent required. 2. Minimum of five years of progressively responsible experience in facilities management and infrastructure construction and maintenance or a related field or equivalent combination of education, experience and/or training which provides the knowledge, skills and abilities necessary to perform the work. 3. Knowledge of safety best practices and OSHA regulations. 4. Demonstrated ability to operate heavy equipment. 5. Demonstrated ability in general mechanics. 6. Demonstrated experience in project planning and management. 7. Demonstrated ability to establish and maintain effective working relationships with supervisors, associates, subordinates, contractors, officials of other agencies and the general public. 8. Ability to complete ongoing training required to maintain all state licenses 9. Valid Minnesota Class “A” driver’s license (or equivalent) and good driving record. DESIRED QUALIFICATIONS: 1. Previous supervisory and administrative experience is strongly preferred. 2. Bachelor’s Degree from an accredit college or university. 3. Ability to respond from home to Public Works facility within 30 minutes 4. Certified Tree Inspector 5. American Public Works Certification 6. Valid Minnesota Class E Water Supply system Operator certificate. Page 4 of 4 7. Valid Minnesota Class D Wastewater Operator license 8. Valid Minnesota Subsurface Sewage Treatment Provider 9. Familiarity with SCADA systems and GIS software SUPERVISION OF OTHERS: 1. Maintenance Worker, Full-Time (3) 2. Maintenance Worker(s), Seasonal (Winter/Summer) 3. Some direction may be provided to office support personnel. Education and Experience High school diploma or GED and extensive experience in road maintenance, sewer, parks with supervisory experience, or equivalent combination of education and experience. Associates/Technical degree preferred. Physical Requirements This work requires the frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires standing, walking, sitting and lifting and occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic). Special Requirements Class A CDL with Tanker and Air Brake Endorsements upon hire. Special training preferred in the following areas: tree inspection, road maintenance programs (culverts, paving, road ratings), budgeting, safety/OSHA requirements, sewer and water operation, snow removal practices, maintenance equipment operation, report preparation and computer. Valid driver's license in the State of Minnesota. Page 1 of 4 Printed 3/29/2019 Approved by City Council, June 15, 2010 Amended December 17, 2013 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: MAINTENANCE WORKER, FULL-TIME STATUS: Full-time (40 hours/week), regular position Normal working hours, per personnel policy Subject to emergency call-out or off-hour work assignments FLSA Non-Exempt REPORTS TO: Public Works Director City Administrator City Council PRIMARY OBJECTIVE: Under direction of and in coordination with Public Works Director, ensure that all city facilities including streets, parks, buildings, equipment, sewer and water utilities, and drainage systems are safe and maintained in good condition in all seasons of the year. General Definition of Work Performs intermediate technical work. Work is performed under the limited supervision of the Director of Public Works. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are repre sentative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS: 1. Maintain gravel roads including grading and blading, reshaping shoulders and hauling gravel, fill sand or other materials as necessary. 2. Maintain paved roadways including hauling materials, cut out patches, catch basin repairs, and pothole patching. Protect work sites and direct traffic as necessary. 3. Plow, shovel, de-ice, sand and blow snow on city-owned property, streets, and sidewalks. Page 2 of 4 Printed 3/29/2019 4. Maintain City buildings- interior and exterior, including kitchen equipment, minor plumbing and electrical repairs, painting, decorating and trash removal. 5. Clear, tree trim and mow road rights-of-way. 6. Establish and maintain road signage as per manual of Uniform Traffic Control Devices. 7. Install, maintain and remove street light decorations. 8. Respond to emergency calls involving problems with City-owned utilities. 9. Oversees and maintains sewer utilities including lift stations, repairing pumps, cleaning lift stations, maintaining lift station grounds, etc. 10. Read and record usage from meters and determines causes for unusual readings. 11. Work with utility companies to mark underground city utilities. 12. Perform mechanical maintenance of equipment including trucks, mower and lawn and landscaping equipment. 13. Determine and perform preventative maintenance and safety checks on all equipment. 14. Attend safety meetings and other training as required. 15. Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of and skill in operation of heavy diesel and gas-powered construction equipment. 2. Knowledge of road construction and maintenance practices. 3. Ability to make minor repairs and adjustments to equipment. 4. Building maintenance skills. 5. Mechanical aptitude. 6. Ability to do some lifting, bending, climbing, reaching, overhead pushing and pulling. 7. Ability to perform job responsibilities in climatic extremes 8. Ability to work overtime or be on call as necessary and assigned. 9. Knowledge of procedures, policies and practices of sewer maintenance. 10. Ability to read meters and gauges, to be able to detect when problems are occurring and to respond appropriately. 11. Knowledge of federal and state laws, municipal ordinances, and regulatory requirements for applicable facilities and systems. 12. Ability to follow oral and written instructions; to read and interpret technical manuals and guides, and to determine solutions to a variety of operations and maintenance problems. EXAMPLES OF PERFORMANCE CRITERIA: 1. Roads and City utilities are maintained according to adopted policies. 2. Maintenance workers perform as a team to accomplish objectives. 3. Facilities and equipment are maintained in a neat, clean and orderly manner at all times. 4. Equipment and labor are utilized appropriately, effectively and safely. Page 3 of 4 Printed 3/29/2019 5. Communicates with elected officials, staff and citizens in a polite and courteous manner. 6. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Experience in road construction and maintenance work involving the operation of a variety of road construction equipment. 3. Valid class “B” driver’s license, ability to obtain class “A” license within six months and good driving record. 4. Valid Minnesota Class E Water Supply System Operator license or ability to obtain that license within one year. 5. Valid Minnesota Class D Wastewater Operator license or ability to obtain one within one year. 6. Valid Minnesota Subsurface Sewage Treatment Provider certification or ability to obtain that certification within eighteen months. 7. Ability to respond from home to Public Works facility within 30 minutes. SUPERVISION OF OTHERS: None Education and Experience High school diploma or GED and considerable experience in infrastructure construction and maintenance, or equivalent combination of education and experience. Physical Requirements This work requires the regular exertion of up to 25 pounds of force, frequent exertion of up to 50 pounds of force and occasional exertion of up to 100 pounds of force; work regularly requires standing, walking, speaking or hearing, using hands to finger, handle or feel, reaching with hands and arms, pushing or pulling and lifting and frequently sitting, climbing or balancing, stooping, kneeling, crouching or crawling and repetitive motions; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, night vision and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arms-length, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work regularly requires exposure to outdoor weather conditions, frequently requires working near moving mechanical parts, exposure to fumes or airborne particles and exposure to vibration and occasionally requires exposure to toxic or caustic chemicals, exposure to extreme heat (non- weather), exposure to the risk of electrical shock, wearing a self -contained breathing apparatus and exposure to bloodborne pathogens and may be required to wear Page 4 of 4 Printed 3/29/2019 specialized personal protective equipment; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic). Special Requirements Class A CDL with Tanker Endorsement within six months of hire. Class D Wastewater, Class E Water licenses within one year of hire; ISTS Service Provider certification within eighteen months of hire. Training in W astewater Sewer, Well Water, Class A CDL, Gopher State Locate. Valid driver's license in the State of Minnesota.