5.d Park User Permit for Fastpitch Softball TournamentStaff Report
Date of Meeting: April 16, 2019
To: Scandia City Council
From: Brenda Eklund, Deputy Clerk
Re: Park User Permit for Scandia Athletic Association for June 28-30, 2019
Background: Dean Lindgren, on behalf of the Scandia Athletic Association, has applied for a
Park User Permit to conduct a Fastpitch Softball Tournament at the Wayne Erickson Lighted
Ballfield on June 28-30, 2019.
Proposal Details: Because the event is expected to draw over 100 people, Council approval of
the park user permit is required. The application states that between 100 — 200 players and
spectators are expected. The tournament begins on Friday, June 281h at 6pm and plans to run
until midnight. Games begin at Sam on Saturday, June 291h and run until midnight. Sunday,
June 30th games begin at Sam and conclude no later than 10pm. This tournament was held in
June 2018 with no complaints or incidences reported.
The organizer anticipates that Meisters Bar & Grill will operate the concession stand and sell
beer. If so, the business will need to apply for and be approved a Temporary Off -Premises
License to serve alcohol no later than the June 18th Council meeting.
Staff recommends that the following conditions be attached to approval of the park user
permit:
• The event shall be held as described in the application.
• All food service shall meet any applicable requirements of the Washington County
Health Department.
• Event organizers shall request any utility locates that may be required for the location of
any tents, stakes, or signs.
• Event signage must be placed out of the road right-of-ways and be removed at the end
of the event.
• Event organizers shall provide trash containers and remove and properly dispose of all
waste during the event.
Options:
1) Approve the Park User Permit with the recommended conditions.
2) Amend the conditions and then approve the permit.
3) Do not approve the Park User Permit.
Recommendation: Option 1.
r:
SCANDIA
14 72 7 209`x' Street North
Scandia, Minnesota 55073
(651) 433-2274 ivww•.ci.scandia.mn.its
Park User Permit
Type of Permit Requested (Check all that Apply):
'C Extension of Park Hours
>C Signs/ Placards
Erection of Structures
)( Gathering > 100 People**
X Sale of Articles
** Require City Council Approval
Discharge of Fireworks"
Name: �% IMV, Phone: q r
Street Address: tO 0T(_141� 1 "C .� E-mail:
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City/ State/ Zip: (,A AJ
Date(s) of Event/ Use: Jvr-a- 2_3 ) 0 .10 (c 1
Description of Use (including approximate number of people-)-:: y�
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Acknowledgement/ Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. 133, Establishing Rules and
Regulations for Scandia Parks, and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issuance of this permit.
Signature: Date: `
Conditions of Approval:
City Representative Signature: Date: