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7.a1 Resolution 04-16-19-03 Amending the 2019 Capital Improvement Fund budget for the purchase of skatepark equipmentTo: Mayor, City council From: Adam Hawkinson, Director of Public Works Date: April 16th 2019 Re: Skate Park Improvements Background: The City of Scandia has provided skate board park equipment for community use which is contained within the outdoor rink area during the summer. Each spring the components are moved into the rink area and each fall they are removed from the rink to accommodate the winter use of the hockey rink. The skate board park is considered a tier 1 park which means ramps need to be no higher than 48" and there is no staff on duty at the park. According to a user, the equipment was used frequently when it was newer but use has declined as the ramps and components have become worn. Staff confirms the wearing of the equipment and informed the PRC of the deterioration of the existing skate board park equipment. The equipment was purchased in 2009 and was of medium durability and quality. Two components have been removed from the set up due to failure. Staff budgeted for new ramps in the 2017 CIP to provide safe equipment for the citizens to use. Issue: Staff and the PRC are requesting City Council to support the purchase of the replacement equipment. Proposal: Staff has received three quotes on comparable equipment from different vendors. The quotes are attached to this proposal. For quality pieces that will last and provide safe use for many years, these products meet the criteria. The PRC has recommended to accept the quote from American Ramp Company. Funding in the 2017 CIP is insufficient to purchase the proposed equipment. Staff is requesting a resolution to move some funds from other park CIP projects in 2019 to cover the cost of this improvement. Fiscal Impact: The Parks Department CIP is funded $12,000 for the purchase. An additional $11,678.21 would need to be transferred over from other appropriated funds within the Park Dept. budget. Options: 1. Accept the proposal 2. Accept the proposal with council modifications 3. No recommendation Recommendation: Option #1 This Pro Series Equipment requires the least amount of maintenance of any ramp options and has a 20 year warranty. Attached is a picture of a similar layout we installed in Coon Rapids a few years ago. Item Obstacle Height Width Length Pro Series 1 Quarter Pipe 3.0' 4.0' 10.0' $2,866.47 2 Quarter Pipe 3.0' 4.0' 10.0' $2,866.47 3 Wedge, Flat, Stair 2.0' 4.0' 15.0' $3,663.51 4 Grind Rail, Kinked (Round) 1.5' 2" 12.0' $480.00 5 Wedge, Flat, Wedge 2.0' 4.0' 18.0' $3,914.68 7 Quarter Pipe 3.0' 4.0' 10.0' $2,866.47 8 Quarter Pipe 3.0' 4.0' 10.0' $2,866.47 Su btotal $19,524.08 Freight FREE Installation $1,952.41 Framework Enclosures $1,952.41 Forklift Upgrade Kit $2,201.73 TOTAL $25,630.62 Let me know what you think. Thanks, ++ i JOHN HUNTER ;a Vice President 0 P 800.949.2024 c 417.438.1360 �� VIEW OUR RECENT PROJECTS! 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Subtotal 16,725.00 Sale_ Tax -.... �on�eci Sa�nauue: sighs 4, 9+36 _DD 3'ot61 21, 721.00 CITY OF SCANDIA RESOLUTION NO: 04-16-19-03 RESOLUTION AMENDING THE 2019 BUDGET FOR PARK CAPITAL FUND WHEREAS, the City of Scandia 2016 Budget approved Resolution No. 12-15-15-02 adopting the 2016-2020 Capital Improvements Program which includes the replacement of the skate park equipment at the Wojtowicz Ice Rink in 2019 at a cost of $12,000, WHEREAS, the City of Scandia 2019 Budget approved Resolution No. 12-18-18-06 adopting the 2019 Operating and Capital Budget which includes the replacement of the skate park equipment at the Wojtowicz Ice Rink at a cost of $12,000, WHEREAS, based on discussions on the equipment to be purchased and the proposals received and reviewed by the Parks & Recreation Committee, the Committee has recommended the purchase of equipment from American Ramp Company at a cost of $23,678.21, WHEREAS, it is recommended that the installation of the equipment be completed by Public Works staff at a cost less than the quoted cost of $1,952.41. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does amend the 2019 Budget as follows: . 1. That the purchase of skate park equipment at a cost of up to $20,100 is hereby approved. 2. That the 2019 Capital Improvement Fund budget shall be amended as follows: Line Item: Description 401-36230 Grants & donations 401-48000-101-126 Personal Services 401-48000-530 Capital Improvements other than buildings Adopted by the Scandia City Council this 16th day of April, 2019. Christine Maefsky, Mayor ATTEST: Neil Soltis, Clerk Change: -$6,000 +$2,000 +$11,700