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8.g Administrator's report� c CANDIA Staff Report Date of Meeting: April 16, 2019 To: City Council From: Neil Soltis, Administrator Re: Administrator's report Building Permits —Through the end of February 44 permits have been issued with a total value of $609,323 with no new home permit issued. Through the end of March 2018 a total of 60 permits were issued with a value of $13,696,624. Included in the totals are permits for 3 new homes ($831,000) and the Scandia Elementary School project ($11,996,000). Legislative efforts — There are a number of bills moving through the legislature related to Broadband and the Gateway Trail. A status report on those bills follows this report. Codification — America Legal Publishing has started the editing of the ordinances. A draft of the codified ordinances is expected to be completed in a month. Customer response system —Judi & I have been working on the implementation of the 311 / Citizen Response system. The system is a work in progress that will continue to be enhanced over time based on the types of requests received and the questions asked. Based on the type of request the requestor will be asked for certain information about the request, which will then be directed to the appropriate City staff person for follow-up. The system also has a knowledge base feature that is similar to frequently asked questions but is based on topic. A link to the home page of the City's website. 2020-2024 CIP — The Capital Improvement Committee had its initial meeting on April 11. The agenda included an orientation on the plan, a review of the funds out of which capital expenditures are made, and a review of the remaining items from the 2018-2022 plan and additional equipment and projects submitted by the Fire and Public Works Department. At the May meeting it is anticipated that the City Engineer will present information on road and sewer projects and the Committee may make site visits to view requested projects. Labor Management Committee Meeting — The Committee met to discuss a number of issues including staff call -ins, the use of the on-call status, preference in selecting time -off, and potential modification in schedule. The Committee was in consensus in recommending that a "straight 8" scheduled be implemented on a trial basis this summer. A discussion on the request will be on the agenda for the Council work session on May 1. Tourism Assessment — Cynthia Messer, Director of the University of Minnesota Tourism Center, will be making a presentation on the recent completed Tourism Assessment for Scandia at the Scandia EDA's business breakfast to be held on Wednesday, April 241H Comprehensive Plan — Metropolitan Council staff notified Bolton & Menk that the previous submittal of the 2040 Comprehensive Plan was found to be incomplete for review. After a conference calls with Met council staff, Bolton & Menk has submitted information regarding densities and the potential extension of the sewer system to address the areas noted. Liquor License Compliance —The City has received notification that the Brookside Pub failed an alcohol compliance check in October, 2018. The arraignment for the employee who made the sale was held on December 11 with an additional hearing on January 15, 2019. The above matter came on for a pretrial conference on April 2, 2019. The defendant entered a plea of guilty to the charge of furnishing alcohol to a persons under the age of 21 years and was sentenced a fine of $387 including surcharge and 90 days in jail with all 90 days suspended for one year on the condition she be law abiding and have no same or similar offenses. In accordance with the Liquor Ordinance the Council need to hold a hearing and address this liquor license violation now that the matter criminal side of the matter has been resolved. ISO rating — The Insurance Service Office has completed a rating for the fire services in Scandia. The rating on a scale of 1 to 10 with 1 being the highest rating was a 6 / 10 rating. Areas over 5 miles from a recognized fire station are automatically assigned a 10. The previous rating from 2012 rating was 7/10. The ratings impact the cost of property insurance coverage. A copy of the rating notice follows this report. SHIP grant - Washington County Public Health and Environment has notified the City that the partner project application for Active Living Equipment has been approved for SHIP funding. Cycling Scandia & Adam are working on an action plan with the project details to get it ready for the contract approval process at the Minnesota Department of Health. The Council should discuss the request to open the warming house for cyclists and the impacts on the Parks budget at a future meeting. After the discussion on opening the warming house, there needs to be a resolution amending the Parks budget for any unbudgeted operating costs. GreenStep Cities — Scandia is currently a Step 2 City in the Met Council's GreenStep Cities program. The program has provided an update on the items that would need to be implemented in order to achieve recognition as a Step 3 City. The City would need to implement one of the best practices related to engagement or metrics and the prescribed climate adaption best practice. Comfort Lake Forest Lake Watershed District — Following this report is a request from the District for the City to identify priority issues related to the portion of the City in the District. Comments are due by June 1. UPDATE ON LEGISLATIVE EFFORTS Folio Status Metropolitan Agricultural preserves - eliminate the 8 -year expiration period when acquired for parks or trails Agriculture and Food Finance and Policy Division hearing held on 3/19/19; Ways & Means hearing on 3/21, Environment and Natural Resources Finance Division hearing on 3/27/19; Way & Means HF 484 Committee hearing on 4/8/19, referred to Taxes Committee 4/12/2019 Agricultural, Rural Development, and Housing Policy Committee hearing SF 1368 3/5/19, Taxes Committee hearing on 4/10/19 Gateway Trail bond issue and appropriation - appropriate funds for the development of the Gateway Trail segment. first reading & referred to Ways & Means, referred to Environment and Natural Resources Finance Division, Capital Investment hearing held on HF 311 3/21/19 SF 579 Referred to Capital Investment Committee Broadband - Subordinate Service district - allow Scandia to use the subordinate service district bonding provisions for broadband Referred to Government Operations, hearing held on 3/21/19, included HF 1657 in House General Register Local Government Committee hearing was held on 3/5/19, SF 1684 recommended to pass, Included in Senate General Orders for 03/25/19 Broadband grant program appropriation 2020 - appropriates $35M for the DEED border - to -border grants HF 2208 Moved from Ways & Means to General Register Referred to Agricultural, Rural Development, and Housing Policy SF 1231 Committee Broadband grant program appropriation $35M in 2020 and $35M in 2021 for DEED border -to -border grants Greater Minnesota Jobs and Economic Development Finance Division HF 7 adopted on 3/11/19 and referred to Ways and Means Referred to Agricultural, Rural Development, and Housing Policy SF 9 Committee March 25, 2019 Mr. Neil Soltis, Administrator Scandia FPSA 14727 209th Street North Scandia, Minnesota, 55073 RECEIVED MAR 2 8 niq CITY OF SCANDIA RE: Scandia Fpsa, Washington County, Minnesota Public Protection Classification: 06/10 Effective Date: July 01, 2019 Dear Mr. Neil Soltis, 1000 Bishops Gate Blvd. Ste 300 Mt. Laurel, NJ 08054-5404 t1.800.444.4554 Opt.2 f1.800.777.3929 We wish to thank you and Mr. Mike Hinz for your cooperation during our recent Public Protection Classification (PPC) survey. ISO has completed its analysis of the structural fire suppression delivery system provided in your community. The resulting classification is indicated above. If you would like to know more about your community's PPC classification, or if you would like to learn about the potential effect of proposed changes to your fire suppression delivery system, please call us at the phone number listed below. ISO's Public Protection Classification Program (PPC) plays an important role in the underwriting process at insurance companies. In fact, most U.S. insurers – including the largest ones – use PPC information as part of their decision- making when deciding what business to write, coverage's to offer or prices to charge for personal or commercial property insurance. Each insurance company independently determines the premiums it charges its policyholders. The way an insurer uses ISO's information on public fire protection may depend on several things – the company's fire -loss experience, ratemaking methodology, underwriting guidelines, and its marketing strategy. Through ongoing research and loss experience analysis, we identified additional differentiation in fire loss experience within our PPC program, which resulted in the revised classifications. We based the differing fire loss experience on the fire suppression capabilities of each community. The new classifications will improve the predictive value for insurers while benefiting both commercial and residential property owners. We've published the new classifications as "X" and "Y" — formerly the "9" and "813" portion of the split classification, respectively. For example: A community currently graded as a split 6/9 classification will now be a split 6/6X classification; with the "6X" denoting what was formerly classified as 11 9." Similarly, a community currently graded as a split 6/813 classification will now be a split 6/6Y classification, the "6Y" denoting what was formerly classified as "813." Communities graded with single "9" or "813" classifications will remain intact. Properties over 5 road miles from a recognized fire station would receive a class 10. PPC is important to communities and fire departments as well. Communities whose PPC improves may get lower insurance prices. PPC also provides fire departments with a valuable benchmark, and is used by many departments as a valuable tool when planning, budgeting and justifying fire protection improvements. ISO appreciates the high level of cooperation extended by local officials during the entire PPC survey process. The community protection baseline information gathered by ISO is an essential foundation upon which determination of the relative level of fire protection is made using the Fire Suppression Rating Schedule. The classification is a direct result of the information gathered, and is dependent on the resource levels devoted to fire protection in existence at the time of survey. Material changes in those resources that occur after the survey is completed may affect the classification. Although ISO maintains a pro -active process to keep baseline information as current as possible, in the event of changes please call us at 1-800-444-4554, option 2 to expedite the update activity. ISO is the leading supplier of data and analytics for the property/casualty insurance industry. Most insurers use PPC classifications for underwriting and calculating premiums for residential, commercial and industrial properties. The PPC program is not intended to analyze all aspects of a comprehensive structural fire suppression delivery system program. It is not for purposes of determining compliance with any state or local law, nor is it for making loss prevention or life safety recommendations. If you have any questions about your classification, please let us know. Sincerely, Alex Shubert Manager -National Processing Center cc: Ms. Darlene Pankonie, Communications Manager, Washington County Communications Center Mr. Mike Hinz, Chief, Scandia Fire Department Mr. Mike Hinz, Fire Chief, Scandia Hauled Water 2019 Category B City: SCANDIA Currently a Step 2 GreenStep City as of June 2018 - joined May 2014 - Which assessment? Preliminary: for city review Final: recommendation to LMC ❑ Assessor and date: Philipp Muessig, 3115119 Total BPs done: 12 All required* BPs done? NO Recommend new June 2019 recognition at: Step 3 F-1 Recognition at a Step 3 level involves completing: • one action under BP 24 (engagement/metrics) • action 29.1 (emergency preparedness) BP distribution requirements* met? YES Best practices (required in bold) BP implemented? Action summary by # and star level achieved Action rules (req. actions in bold) YES BUILDINGS: distribution requirement is 2 BPs; are 2 done? 1. Public YES 1.1 COMPLETE @ 2 STARS – current to fall 2017 Actions 1 & 2 1.2 COMPLETE @ 1 STAR -- occupancy sensors in restrooms - Community Building and Ice Rink warming house 1.3 COMPLETE @ 1 STAR -- retrofit of interior & exterior fixtures at Community Building to LEDs; exterior Dark Sky spec; $33,285 cost, Xcel rebate of $5,069, annual cost savings est. at $3,240 (at most an 8.7 year payback) 2. Private any one action 3. New any one action 4. Lighting/Signals YES 4.1 COMPLETE @ 3 STARS -- all zoning districts require full cut-offs 2 actions; one from 5-8 4.5 COMPLETE @ 1 STAR --solar light shining downward installed atop flag pole for veterans memorial Lilleskogen Park 5. Reuse any one action YES :] LAND USE: required; are 2 done? 6. Comp Plan 6.1 COMPLETE @ 1 STAR -- natural resource goals protecting open Actions 1 & 2 YES spaces to retain the rural character of Scandia; also Guidelines for the Protection of Scandia's Scenic Viewsheds 6.2 COMPLETE @ 1 STAR 6.3 COMPLETE @ 2 STARS 7. Density any one action 8. Mixed Uses any one action 9. Highway Development any one action 10. Conservation Development 10.1 COMPLETE @ 2 STARS -- Open Space Conservation Subdivisions any one action YES require 55%+ protected land 10.3 COMPLETE @ 2 STARS -- Woodland Preservation Plan is required whenever significant trees or woodlands exist in a proposed construction zone YE$ TRANSPORTATION: 1 BP required; is 1 done? 11. Complete Green Streets 1; & one additional action 12. Mobility Options YES 12.1 COMPLETE @ 1 STAR -- Friends of Scandia Parks and Trails did map any one action showing 4 cycling routes within the City 13. Fleets any one action 14. TOD / TDM any two actions YES ENVIRONMENTAL MGT: 3 BPs required; are 3 done? 15. Purchasing YES 15.1 COMPLETE @ 2 STARS — 2018 council resolution amending 1; and one additional action purchasing policy to add an objective to purchase sustainable whenever practicable 15.7 COMPLETE @ 1 STAR -- tablets used by Council, Planning Commission, other Committees: meeting packets posted to a Dropbox 16. Trees YES 16.5 COMPLETE @ 2 STARS — required tree preservation plan for plats and any one action minor subdivisions, replacement standards (up to 2-for-1) for significant trees 17. Stormwater YES 17.5 COMPLETE @ 2 STARS -- City's Development Code stresses any one action reducing the need for stormwater controls/BMPs by minimizing impervious surfaces, incorporating the use of natural topography, installing green roofs, cisterns 18. Parks & Trails YES 18.5 COMPLETE @ 2 STARS — 2016 resolution: best efforts to utilize plants any two actions favorable to pollinators, use native MN species, cease the use of pesticides that would impact pollinators 18.8 COMPLETE @ 3 STARS — 2017 thorough volunteer policy for maintenance in City parks, species mapping, removal of invasives, etc 19. Surface Water NO 19.4 COMPLETE @ 2 STARS — 2007 shoreland overlay district; added if state public water: 4; and shoreland management regulations to the development code one additional action others: anyone action 20. Water / Wastewater 1 & 2; and one additional 21. Septics any one action 22. Solid Waste NO 22.6 COMPLETE @ 1 STAR -- City contracts with SRC for single sort one from 1-3; & one from 4-8 curbside recycling collection for all households 23. Local Air Quality any one action YES ECON & COMM DEVELOP: 3 BPs required; are 3 done? 24. Benchmarks & Involvement NO 24.1 COMPLETE @ 2 STARS -- Friends of Scandia Parks and Trails assists 1; and one additional action City with the GreenStep implementation/reports; reports to Council 25. Green Businesses YES 25.1 COMPLETE @ 1 STAR -- Economic Development resources on web any two actions include RETAP 25.7 COMPLETE @ 2 STARS -- City maintains a listing of local businesses topically organized and links, on its website 26. Renewable Energy YES 26.1 COMPLETE @ 2 STARS —2016 Solar farm & community solar garden any two actions ordinance; 4 solar farms have been approved 26.5 COMPLETE @ 1 STAR -- 40 kW solar system on the roof of the Fire / Public Works Building; performance displayed live on public web site 26.6 COMPLETE @ X STAR -- Community Solar Garden purchases (up to 120% of city electricity needs) expected to produce 127,771 kWh annually; savings of $0.01 per kWh produced 26.7 COMPLETE @ 1 STAR -- solar energy systems (except for roof- & building -mounted) are permitted accessory uses in all zoning districts: only building permit review process (not CUP) for systems smaller than 800 s.f. in area 27. Local Food YES 27.3 COMPLETE @ 3 STARS — City & Gammelgarden Museum any one action collaborated in 2011 to bring a Farmers Market to Scandia; market is promoted on the City website and in the Spring newsletter 28. Business Synergies 2,3or4 29. Climate Adaptation NO Action 1 (includes targeted emergency communications in appropriate languages to address vulnerable populations) Best Practice #24. Benchmarks & Community Engagement: Adopt outcome measures for GreenStep and other city sustainability efforts, and engage community members in ongoing education, dialogue, and campaigns. In order to be recognized for this best practice complete action 1 and one additional action 1. Use a committee to lead, coordinate and report to community members on implementation of GreenStep City best practices. 2. Organize goals/outcome measures from all city plans and report to community members data that show progress toward meeting these goals. 3. Engage community members in a public process that results in city council adoption of and commitment to measure and report progress on sustainability indicators. 4. Conduct or support a broad sustainability education and action campaign involving: a. The entire community b. Homeowners c. Block clubs/neighborhood associations d. Congregations e. Schools and youth 5. Conduct or support a community education, visioning and planning initiative using a sustainability framework such as: a. Strong Towns, Natural Capitalism b. Transition initiatives, resiliency, Post -Carbon Cities. c. Eco-municipalities/The Natural Step, ecological footprinting, permaculture. d. ISO 14001, Genuine Progress. e. Healthy communities, multi -generation learning Best Practice #29. Climate Adaptation and Community Resilience: Plan and prepare for extreme weather, adapt to changing climatic conditions, and foster stronger community connectedness and social and economic vitality. In order to be recognized for this best practice complete action 1 1. Provide opportunities for economically vulnerable residents to improve their economic prosperity. 2. Increase social connectedness through consistent and direct citizen engagement and capacity building of communities or populations that are generally underrepresented in community discussions or participation. 3. Harden public and critical facilities and infrastructure to reduce physical damage and sustain functions during extreme weather events. 4. Increase the capacity of buildings and infrastructure to reduce the urban heat island effect, better manage stormwater, use locally available energy resources, and decrease GHG emissions while increasing resilience. 5. Make long-term investments through sustainable best practice actions to prepare for anticipated climate impacts and increase resiliency over time. COMFORT LAKE _ 44 Lake Street South Suite A, Forest Lake, MN 55025 L_ FOREST LAKE Phone 651.395.5850 1 info@clflwd.org I www.clflwd.org proYo+.u^Water IZesou.rcea Date: April 1, 2019 To: Plan Review Agencies and Local Governments Re: WMP Amendment Notice and Request for Agency Priority Issues Dear Plan Reviewers: The Board of Managers of the Comfort Lake -Forest Lake Watershed District adopted a resolution to begin the process of updating its 10 -year management plan at its meeting on March 28, 2019. As a first step, Minnesota Rule 8410.0045, subp. 3 and 4, requires that the District notify the plan reviewing agencies and local governments within its jurisdiction of its intent and to request the management expectation for the plan review agencies' priority issues, summaries of relevant water management goals, and water resource information. Please respond within 60 days with your thoughtful comments on your group's priority issues as they relate to our area. Please submit information by Friday, May 31, 2019 by email to Emily.Heinz(c clflwd.org or by mail to 44 Lake Street South, Suite A, Forest Lake, MN 55025. Please direct questions to Emily Heinz at Emil..h�&clflwd.org or 651-395-5856. The District will address all of these comments as well as others made at or after the plan kickoff meeting occurring later this spring or early summer (i.e. shortly after the 60 -day agency issues comment period). You or another representative of your agency will also be invited to participate on the Technical Advisory Committee as the plan advances. Thank you for your participation. We look forward to working with you all throughout this process. Sincerely, Mike Kinney, District Administrator Comfort Lake -Forest Lake Watershed District Board of Managers Jon Spence—President Jackie Anderson—Vice President Jen Oknich—Secretary Steven Schmaltz—Treasurer Wayne Moe—Assistant Treasurer