8.g Administrator's report� c
CANDIA
Staff Report
Date of Meeting: April 16, 2019
To: City Council
From: Neil Soltis, Administrator
Re: Administrator's report
Building Permits —Through the end of February 44 permits have been issued with a total value
of $609,323 with no new home permit issued. Through the end of March 2018 a total of 60
permits were issued with a value of $13,696,624. Included in the totals are permits for 3 new
homes ($831,000) and the Scandia Elementary School project ($11,996,000).
Legislative efforts — There are a number of bills moving through the legislature related to
Broadband and the Gateway Trail. A status report on those bills follows this report.
Codification — America Legal Publishing has started the editing of the ordinances. A draft of the
codified ordinances is expected to be completed in a month.
Customer response system —Judi & I have been working on the implementation of the 311 /
Citizen Response system. The system is a work in progress that will continue to be enhanced
over time based on the types of requests received and the questions asked. Based on the type
of request the requestor will be asked for certain information about the request, which will
then be directed to the appropriate City staff person for follow-up. The system also has a
knowledge base feature that is similar to frequently asked questions but is based on topic. A
link to the home page of the City's website.
2020-2024 CIP — The Capital Improvement Committee had its initial meeting on April 11. The
agenda included an orientation on the plan, a review of the funds out of which capital
expenditures are made, and a review of the remaining items from the 2018-2022 plan and
additional equipment and projects submitted by the Fire and Public Works Department. At the
May meeting it is anticipated that the City Engineer will present information on road and sewer
projects and the Committee may make site visits to view requested projects.
Labor Management Committee Meeting — The Committee met to discuss a number of issues
including staff call -ins, the use of the on-call status, preference in selecting time -off, and
potential modification in schedule. The Committee was in consensus in recommending that a
"straight 8" scheduled be implemented on a trial basis this summer. A discussion on the
request will be on the agenda for the Council work session on May 1.
Tourism Assessment — Cynthia Messer, Director of the University of Minnesota Tourism Center,
will be making a presentation on the recent completed Tourism Assessment for Scandia at the
Scandia EDA's business breakfast to be held on Wednesday, April 241H
Comprehensive Plan — Metropolitan Council staff notified Bolton & Menk that the previous
submittal of the 2040 Comprehensive Plan was found to be incomplete for review. After a
conference calls with Met council staff, Bolton & Menk has submitted information regarding
densities and the potential extension of the sewer system to address the areas noted.
Liquor License Compliance —The City has received notification that the Brookside Pub failed an
alcohol compliance check in October, 2018. The arraignment for the employee who made the
sale was held on December 11 with an additional hearing on January 15, 2019. The above
matter came on for a pretrial conference on April 2, 2019. The defendant entered a plea of
guilty to the charge of furnishing alcohol to a persons under the age of 21 years and was
sentenced a fine of $387 including surcharge and 90 days in jail with all 90 days suspended for
one year on the condition she be law abiding and have no same or similar offenses. In
accordance with the Liquor Ordinance the Council need to hold a hearing and address this
liquor license violation now that the matter criminal side of the matter has been resolved.
ISO rating — The Insurance Service Office has completed a rating for the fire services in Scandia.
The rating on a scale of 1 to 10 with 1 being the highest rating was a 6 / 10 rating. Areas over 5
miles from a recognized fire station are automatically assigned a 10. The previous rating from
2012 rating was 7/10. The ratings impact the cost of property insurance coverage. A copy of
the rating notice follows this report.
SHIP grant - Washington County Public Health and Environment has notified the City that the partner
project application for Active Living Equipment has been approved for SHIP funding. Cycling
Scandia & Adam are working on an action plan with the project details to get it ready for the
contract approval process at the Minnesota Department of Health. The Council should discuss
the request to open the warming house for cyclists and the impacts on the Parks budget at a
future meeting. After the discussion on opening the warming house, there needs to be a
resolution amending the Parks budget for any unbudgeted operating costs.
GreenStep Cities — Scandia is currently a Step 2 City in the Met Council's GreenStep Cities
program. The program has provided an update on the items that would need to be
implemented in order to achieve recognition as a Step 3 City. The City would need to
implement one of the best practices related to engagement or metrics and the prescribed
climate adaption best practice.
Comfort Lake Forest Lake Watershed District — Following this report is a request from the
District for the City to identify priority issues related to the portion of the City in the District.
Comments are due by June 1.
UPDATE ON LEGISLATIVE EFFORTS
Folio Status
Metropolitan Agricultural preserves - eliminate the 8 -year expiration period when
acquired for parks or trails
Agriculture and Food Finance and Policy Division hearing held on
3/19/19; Ways & Means hearing on 3/21, Environment and Natural
Resources Finance Division hearing on 3/27/19; Way & Means
HF 484 Committee hearing on 4/8/19, referred to Taxes Committee
4/12/2019
Agricultural, Rural Development, and Housing Policy Committee hearing
SF 1368 3/5/19, Taxes Committee hearing on 4/10/19
Gateway Trail bond issue and appropriation - appropriate funds for the development of
the Gateway Trail segment.
first reading & referred to Ways & Means, referred to Environment and
Natural Resources Finance Division, Capital Investment hearing held on
HF 311 3/21/19
SF 579 Referred to Capital Investment Committee
Broadband - Subordinate Service district - allow Scandia to use the subordinate service
district bonding provisions for broadband
Referred to Government Operations, hearing held on 3/21/19, included
HF 1657 in House General Register
Local Government Committee hearing was held on 3/5/19,
SF 1684 recommended to pass, Included in Senate General Orders for 03/25/19
Broadband grant program appropriation 2020 - appropriates $35M for the DEED border -
to -border grants
HF 2208 Moved from Ways & Means to General Register
Referred to Agricultural, Rural Development, and Housing Policy
SF 1231 Committee
Broadband grant program appropriation $35M in 2020 and $35M in 2021 for DEED
border -to -border grants
Greater Minnesota Jobs and Economic Development Finance Division
HF 7 adopted on 3/11/19 and referred to Ways and Means
Referred to Agricultural, Rural Development, and Housing Policy
SF 9 Committee
March 25, 2019
Mr. Neil Soltis, Administrator
Scandia FPSA
14727 209th Street North
Scandia, Minnesota, 55073
RECEIVED
MAR 2 8 niq
CITY OF SCANDIA
RE: Scandia Fpsa, Washington County, Minnesota
Public Protection Classification: 06/10
Effective Date: July 01, 2019
Dear Mr. Neil Soltis,
1000 Bishops Gate Blvd. Ste 300
Mt. Laurel, NJ 08054-5404
t1.800.444.4554 Opt.2
f1.800.777.3929
We wish to thank you and Mr. Mike Hinz for your cooperation during our recent Public Protection
Classification (PPC) survey. ISO has completed its analysis of the structural fire suppression delivery
system provided in your community. The resulting classification is indicated above.
If you would like to know more about your community's PPC classification, or if you would like to
learn about the potential effect of proposed changes to your fire suppression delivery system,
please call us at the phone number listed below.
ISO's Public Protection Classification Program (PPC) plays an important role in the underwriting
process at insurance companies. In fact, most U.S. insurers – including the largest ones – use PPC
information as part of their decision- making when deciding what business to write, coverage's to
offer or prices to charge for personal or commercial property insurance.
Each insurance company independently determines the premiums it charges its policyholders. The
way an insurer uses ISO's information on public fire protection may depend on several things – the
company's fire -loss experience, ratemaking methodology, underwriting guidelines, and its
marketing strategy.
Through ongoing research and loss experience analysis, we identified additional differentiation in
fire loss experience within our PPC program, which resulted in the revised classifications. We based
the differing fire loss experience on the fire suppression capabilities of each community. The new
classifications will improve the predictive value for insurers while benefiting both commercial and
residential property owners. We've published the new classifications as "X" and "Y" — formerly the
"9" and "813" portion of the split classification, respectively. For example:
A community currently graded as a split 6/9 classification will now be a split 6/6X
classification; with the "6X" denoting what was formerly classified as 11
9."
Similarly, a community currently graded as a split 6/813 classification will now be a
split 6/6Y classification, the "6Y" denoting what was formerly classified as "813."
Communities graded with single "9" or "813" classifications will remain intact.
Properties over 5 road miles from a recognized fire station would receive a class 10.
PPC is important to communities and fire departments as well. Communities whose PPC improves
may get lower insurance prices. PPC also provides fire departments with a valuable benchmark, and
is used by many departments as a valuable tool when planning, budgeting and justifying fire
protection improvements.
ISO appreciates the high level of cooperation extended by local officials during the entire PPC
survey process. The community protection baseline information gathered by ISO is an essential
foundation upon which determination of the relative level of fire protection is made using the Fire
Suppression Rating Schedule.
The classification is a direct result of the information gathered, and is dependent on the resource
levels devoted to fire protection in existence at the time of survey. Material changes in those
resources that occur after the survey is completed may affect the classification. Although ISO
maintains a pro -active process to keep baseline information as current as possible, in the event of
changes please call us at 1-800-444-4554, option 2 to expedite the update activity.
ISO is the leading supplier of data and analytics for the property/casualty insurance industry. Most
insurers use PPC classifications for underwriting and calculating premiums for residential,
commercial and industrial properties. The PPC program is not intended to analyze all aspects of a
comprehensive structural fire suppression delivery system program. It is not for purposes of
determining compliance with any state or local law, nor is it for making loss prevention or life safety
recommendations.
If you have any questions about your classification, please let us know.
Sincerely,
Alex Shubert
Manager -National Processing Center
cc: Ms. Darlene Pankonie, Communications Manager, Washington County Communications Center
Mr. Mike Hinz, Chief, Scandia Fire Department
Mr. Mike Hinz, Fire Chief, Scandia Hauled Water
2019 Category B City: SCANDIA
Currently a Step 2 GreenStep City as of June 2018
- joined May 2014 -
Which assessment? Preliminary: for city review Final: recommendation to LMC ❑
Assessor and date: Philipp Muessig, 3115119
Total BPs done: 12 All required* BPs done? NO
Recommend new June 2019 recognition at: Step 3 F-1
Recognition at a Step 3 level involves completing:
• one action under BP 24 (engagement/metrics)
• action 29.1 (emergency preparedness)
BP distribution requirements* met? YES
Best practices (required in bold) BP implemented? Action summary by # and star level achieved
Action rules (req. actions in bold)
YES
BUILDINGS: distribution requirement is 2 BPs; are 2 done?
1. Public
YES
1.1 COMPLETE @ 2 STARS – current to fall 2017
Actions 1 & 2
1.2 COMPLETE @ 1 STAR -- occupancy sensors in restrooms - Community
Building and Ice Rink warming house
1.3 COMPLETE @ 1 STAR -- retrofit of interior & exterior fixtures at
Community Building to LEDs; exterior Dark Sky spec; $33,285 cost, Xcel
rebate of $5,069, annual cost savings est. at $3,240 (at most an 8.7 year
payback)
2. Private
any one action
3. New
any one action
4. Lighting/Signals
YES
4.1 COMPLETE @ 3 STARS -- all zoning districts require full cut-offs
2 actions; one from 5-8
4.5 COMPLETE @ 1 STAR --solar light shining downward installed atop
flag pole for veterans memorial Lilleskogen Park
5. Reuse
any one action
YES
:]
LAND USE: required; are 2 done?
6. Comp Plan
6.1 COMPLETE @ 1 STAR -- natural resource goals protecting open
Actions 1 & 2
YES
spaces to retain the rural character of Scandia; also Guidelines for the
Protection of Scandia's Scenic Viewsheds
6.2 COMPLETE @ 1 STAR
6.3 COMPLETE @ 2 STARS
7. Density
any one action
8. Mixed Uses
any one action
9. Highway Development
any one action
10. Conservation Development
10.1 COMPLETE @ 2 STARS -- Open Space Conservation Subdivisions
any one action
YES
require 55%+ protected land
10.3 COMPLETE @ 2 STARS -- Woodland Preservation Plan is required
whenever significant trees or woodlands exist in a proposed construction
zone
YE$
TRANSPORTATION: 1 BP required; is 1 done?
11. Complete Green Streets
1; & one additional action
12. Mobility Options
YES
12.1 COMPLETE @ 1 STAR -- Friends of Scandia Parks and Trails did map
any one action
showing 4 cycling routes within the City
13. Fleets
any one action
14. TOD / TDM
any two actions
YES
ENVIRONMENTAL MGT: 3 BPs required; are 3 done?
15. Purchasing
YES
15.1 COMPLETE @ 2 STARS — 2018 council resolution amending
1; and one additional action
purchasing policy to add an objective to purchase sustainable whenever
practicable
15.7 COMPLETE @ 1 STAR -- tablets used by Council, Planning
Commission, other Committees: meeting packets posted to a Dropbox
16. Trees
YES
16.5 COMPLETE @ 2 STARS — required tree preservation plan for plats and
any one action
minor subdivisions, replacement standards (up to 2-for-1) for significant
trees
17. Stormwater
YES
17.5 COMPLETE @ 2 STARS -- City's Development Code stresses
any one action
reducing the need for stormwater controls/BMPs by minimizing
impervious surfaces, incorporating the use of natural topography,
installing green roofs, cisterns
18. Parks & Trails
YES
18.5 COMPLETE @ 2 STARS — 2016 resolution: best efforts to utilize plants
any two actions
favorable to pollinators, use native MN species, cease the use of
pesticides that would impact pollinators
18.8 COMPLETE @ 3 STARS — 2017 thorough volunteer policy for
maintenance in City parks, species mapping, removal of invasives, etc
19. Surface Water
NO
19.4 COMPLETE @ 2 STARS — 2007 shoreland overlay district; added
if state public water: 4; and
shoreland management regulations to the development code
one additional action
others: anyone action
20. Water / Wastewater
1 & 2; and one additional
21. Septics
any one action
22. Solid Waste
NO
22.6 COMPLETE @ 1 STAR -- City contracts with SRC for single sort
one from 1-3; & one from 4-8
curbside recycling collection for all households
23. Local Air Quality
any one action
YES
ECON & COMM DEVELOP: 3 BPs required; are 3 done?
24. Benchmarks & Involvement
NO
24.1 COMPLETE @ 2 STARS -- Friends of Scandia Parks and Trails assists
1; and one additional action
City with the GreenStep implementation/reports; reports to Council
25. Green Businesses
YES
25.1 COMPLETE @ 1 STAR -- Economic Development resources on web
any two actions
include RETAP
25.7 COMPLETE @ 2 STARS -- City maintains a listing of local businesses
topically organized and links, on its website
26. Renewable Energy
YES
26.1 COMPLETE @ 2 STARS —2016 Solar farm & community solar garden
any two actions
ordinance; 4 solar farms have been approved
26.5 COMPLETE @ 1 STAR -- 40 kW solar system on the roof of the Fire /
Public Works Building; performance displayed live on public web site
26.6 COMPLETE @ X STAR -- Community Solar Garden purchases (up to
120% of city electricity needs) expected to produce 127,771 kWh
annually; savings of $0.01 per kWh produced
26.7 COMPLETE @ 1 STAR -- solar energy systems (except for roof- &
building -mounted) are permitted accessory uses in all zoning districts:
only building permit review process (not CUP) for systems smaller than
800 s.f. in area
27. Local Food
YES
27.3 COMPLETE @ 3 STARS — City & Gammelgarden Museum
any one action
collaborated in 2011 to bring a Farmers Market to Scandia; market is
promoted on the City website and in the Spring newsletter
28. Business Synergies
2,3or4
29. Climate Adaptation
NO
Action 1
(includes targeted emergency
communications in appropriate
languages to address vulnerable
populations)
Best Practice #24. Benchmarks & Community Engagement: Adopt outcome measures for GreenStep
and other city sustainability efforts, and engage community members in ongoing education, dialogue,
and campaigns.
In order to be recognized for this best practice complete action 1 and one additional action
1. Use a committee to lead, coordinate and report to community members on
implementation of GreenStep City best practices.
2. Organize goals/outcome measures from all city plans and report to community members
data that show progress toward meeting these goals.
3. Engage community members in a public process that results in city council adoption of and
commitment to measure and report progress on sustainability indicators.
4. Conduct or support a broad sustainability education and action campaign involving:
a. The entire community
b. Homeowners
c. Block clubs/neighborhood associations
d. Congregations
e. Schools and youth
5. Conduct or support a community education, visioning and planning initiative using a
sustainability framework such as:
a. Strong Towns, Natural Capitalism
b. Transition initiatives, resiliency, Post -Carbon Cities.
c. Eco-municipalities/The Natural Step, ecological footprinting, permaculture.
d. ISO 14001, Genuine Progress.
e. Healthy communities, multi -generation learning
Best Practice #29. Climate Adaptation and Community Resilience: Plan and prepare for extreme
weather, adapt to changing climatic conditions, and foster stronger community connectedness and
social and economic vitality.
In order to be recognized for this best practice complete action 1
1. Provide opportunities for economically vulnerable residents to improve their economic
prosperity.
2. Increase social connectedness through consistent and direct citizen engagement and
capacity building of communities or populations that are generally underrepresented in
community discussions or participation.
3. Harden public and critical facilities and infrastructure to reduce physical damage and sustain
functions during extreme weather events.
4. Increase the capacity of buildings and infrastructure to reduce the urban heat island effect,
better manage stormwater, use locally available energy resources, and decrease GHG
emissions while increasing resilience.
5. Make long-term investments through sustainable best practice actions to prepare for
anticipated climate impacts and increase resiliency over time.
COMFORT LAKE _ 44 Lake Street South Suite A, Forest Lake, MN 55025
L_ FOREST LAKE
Phone 651.395.5850 1 info@clflwd.org I www.clflwd.org
proYo+.u^Water IZesou.rcea
Date: April 1, 2019
To: Plan Review Agencies and Local Governments
Re: WMP Amendment Notice and Request for Agency Priority Issues
Dear Plan Reviewers:
The Board of Managers of the Comfort Lake -Forest Lake Watershed District adopted a resolution to
begin the process of updating its 10 -year management plan at its meeting on March 28, 2019. As a first
step, Minnesota Rule 8410.0045, subp. 3 and 4, requires that the District notify the plan reviewing
agencies and local governments within its jurisdiction of its intent and to request the management
expectation for the plan review agencies' priority issues, summaries of relevant water management
goals, and water resource information.
Please respond within 60 days with your thoughtful comments on your group's priority issues as they
relate to our area. Please submit information by Friday, May 31, 2019 by email to
Emily.Heinz(c clflwd.org or by mail to 44 Lake Street South, Suite A, Forest Lake, MN 55025.
Please direct questions to Emily Heinz at Emil..h�&clflwd.org or 651-395-5856.
The District will address all of these comments as well as others made at or after the plan kickoff
meeting occurring later this spring or early summer (i.e. shortly after the 60 -day agency issues
comment period). You or another representative of your agency will also be invited to participate on
the Technical Advisory Committee as the plan advances.
Thank you for your participation. We look forward to working with you all throughout this process.
Sincerely,
Mike Kinney, District Administrator
Comfort Lake -Forest Lake Watershed District
Board of Managers
Jon Spence—President Jackie Anderson—Vice President
Jen Oknich—Secretary Steven Schmaltz—Treasurer Wayne Moe—Assistant Treasurer