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9.d. Discussion on Resolution 04-16-19-09 awarding proposal for Board Room audio and amending the budget� c CANDIA Staff Report Date of Meeting: April 16, 2019 To: City Council From: Colleen Firkus, Project Person Re: Council Chamber audio Two quotes have been obtained for installing audio equipment in the Council Chamber. The quotes are attached along with a comparison worksheet and pictures of the microphones and speakers. EMI Audio came in with the lowest quote of $10,614.49. This company was recommended by Paul Peterson, LATV-10's Access Coordinator. EMI sent out a tech representative to review the room and our needs along with Paul. Their quote includes a paragraph describing what their installation will look like. A nice feature is the wireless microphone for the podium and a touch panel controller for the microphones installed anywhere in the room that we desire. LATV will be able to just plug into that sound system for their filming and eliminates their need to set up a microphone in front of the Council. EMI will also be able to use our existing equipment rack and power supply in the closet. The Bose flush mounted ceiling speakers are also aesthetically pleasing. Alpha Video's quote total was $11,620.00. We chose Alpha Video based on a quote received from them in 2016. Upon asking for an updated quote, it took several times reaching out to them to get a response, and three weeks to get a quote. I expected a site visit from their engineer, but that did not happen. Therefore, they were not aware of plugging into a camera or that we had an equipment rack and power supply available or any features of the room. They are proposing 2 speakers, while EMI has 4 speakers in their quote. Their labor and materials are also greater than EMI's. Taking off for the rack and power supply would bring their quote down to $11,265.00. I recommend we go with EMI Audio based on their pricing, features and responsiveness. The budget for Council Chamber audio for 2019 is $8,500 in the Cable TV Fund. A budget amendment is also included to adjust budget accordingly. EMI AUDIO ALPHA VIDEO Qty Items Unit Price Price Qty Items Unit Price Price 4 BOSE DS -16 Flush Mounted Speaker White $ 97.50 $ 390.00 2 EV EVID C8.2LP8 coaxial ceiling speaker $ 235.00 $ 470.00 4 BOSE DS -16 Tile Bridge Each $ 12.40 $ 49.60 tile rails/mounting ring included above $ 799.00 1 Wireless Port ethernet switch-Luxul SFS1084P $ 1 Mixer/Amplifier- Lab.Gruppen LUCIA 120/1-70 $ 396.00 $ 396.00 1 Mixer/Amplifier- Lab.Gruppen LUCIA 240/1-70 $ 550.00 $ 550.00 1 Lab.Gruppen LUCIA Rackmount kit $ 39.60 $ 39.60 1 Lab.Gruppen LUCIA Rackmount kit $ 50.00 $ 50.00 1 BOSE ESP -1240 Processor w/Ethernet $ 1,918.13 $ 1,918.13 1 Biamp TesiraFORTE Digital Network Server w/Ethernet $ 1,760.00 $ 1,760.00 1 Furman CB -1800S 15A Sequencer $ 374.97 $ 374.97 1 Biap TEC -1s Tesire PoE Ethernet Control surface mount $ 370.00 $ 370.00 11 Shure CVG12D Lecturn Gooseneck Microphone; 8 for Council table; 2 for folding tables; 1 wireless for podium $ 159.99 $ 1,759.89 8 Shure MX185 Microphone $ 180.00 $ 1,440.00 4 U-shaped table inputs, RDL DSXLR2F $ 28.50 $ 114.00 2 U-shaped table inputs, dual clang wire mold box $ 19.99 $ 39.98 2 Table Face Microphone Input, RDL DS-XLR3F $ 24.98 $ 49.76 2 Table Face Microphone Input, single gang wire mold box $ 14.99 $ 29.98 1 RTI KX3 3.5" in -wall touch panel controller $ 799.00 $ 799.00 1 Wireless Port ethernet switch-Luxul SFS1084P $ 129.99 $ 129.99 1 Camera Connection-RDL D-XLR3M $ 19.61 $ 19.61 1 Camera Connection -Dual Gang in -wall box $ 14.99 $ 14.99 1 Camera Connection -Middle Atlantic Decora HDMI $ 29.99 $ 29.99 1000' Wiring, West Penn 25291B 22-2 100' Wiring, West Penn 254245 CAT 5 1 Misc Cable/Connectors/Fasteners 1 Labor TOTAL $ 0.31 $ 310.00 $ 0.49 $ 49.00 $ 100.00 $ 100.00 3 Shure MX418 D/C 18" Desktop Gooseneck Microphone, attached 10' Cable, Logic Function, Programmable Switch, Attached Desktop Base $ 245.00 $ 735.00 4 RCI Custom Wallplate $ 40.00 $ 160.00 2 RCI Custom Wallplate $ 35.00 $ 70.00 1 RCI Custom Wallplate $ 25.00 $ 25.00 1 RCI Custom Wallplate $ 40.00 $ 40.00 1 Whirlwind Personal Audio Interface $ 60.00 $ 60.00 3 Microphone cable 15' $ 20.00 $ 60.00 1 Microphone cable 25' $ 25.00 $ 25.00 1 Middle Atlantic wall rack Middle Atlantic 9 outlet, single 15 ampt circuit, surge/spike 1 proctected power distribution w/9' cord 1 Misc Integration Materials $ 4,000.00 $ 4,000.00 1 Labor $ 10,614.49 $ 270.00 $ 270.00 EMI using our rack $ 85.00 $ 85.00 EMI using our power strip $ 775.00 $ 775.00 $ 4,675.00 $ 4,675.00 TOTAL $ 11,620.00 $ (270.00) less rack $ (85.00) less powerstrip $ 11,265.00 Walphavideo 7690 Golden Triangle Drive, Eden Prairie, MN 55344 Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com Quotation Date Quote # Cust 04/05/19 MAQ33674-01 We are an equal opportunity employer ID # Item Description Qty Prepared For: Shure Condenser Lavalier with 4' (1.2m) (Cardioid) Sales Representative: Neil Soltis Phone: (651)433-2274 Mike Pouh City of Scandia Fax: Sales Executive 14727 209th St. N. Indicator, Attached Desktop Base Scandia, MN 55073 Terms: NET 30 952-841-3365 Ship via: Best Way mike.pouh@alphavideo.com ID # Item Description Qty 1 MX185 Shure Condenser Lavalier with 4' (1.2m) (Cardioid) 8 2 MX418D/C Shure 18" Desktop Gooseneck Condenser Microphone, Attached 3 $6,170.00 10' XLR Cable, Logic Functions, Programmable Switch and LED Indicator, Attached Desktop Base 3 MK 415 Whirlwind Accusonic+2 XLR Male to XLR Female Microphone 3 Cable [15'(4.57 m)] 4 MK 425 Whirlwind Accusonic+2 XLR Male to XLR Female Microphone 1 Cable [25'(7.62 m)] 5 PODDI Whirlwind podDl - Personal Audio Interface 1 6 TesiraFORTE AVB Al Biamp TesiraFORTE DSP fixed 1/0 server with 12 analog inputs, 8 1 analog outputs, 8 channels configurable USB audio and 128 x 128 channels of AVB 7 Tesira TEC -1s Biamp TEC -1s Tesira PoE Ethernet Control surface mount 1 8 990691211 Lab.Gruppen LUCIA 240/1-70 Mono Amplifier - 70V 1 9 990692002 Lab.Gruppen LUCIA Rackmount Kit 1 10 F.01U.117.606 EV EVID C8.2LP8 " coaxial speaker with horn loaded Ti coated 2 tweeter - complete with LOW PROFILE back can enclosure, tile rails, and mounting ring - for 70v/100v or 8 -ohm operation. Taps at 30, 15, 7.5, 3.75, and 1.88 watts (pair) 11 EWR-8-22 Middle Atlantic 8 space (14") econo sectional wall rack, fits 20" 1 deep equip., black finish 12 PD -915R Middle Atlantic 9 outlet, single 15 amp circuit, surge/spike protected 1 rackmount power distribution w/9' cord, black powdercoat finish 13 ALP004-160225PB-1 RCI Custom Wallplate 4 14 ALP004-160225PB-2 RCI Custom Wallplate 2 15 ALP004-160225PB-3 RCI Custom Wallplate 1 16 ALP004-160225PB-4 RCI Custom Wallplate 1 SubTotal 17 INTEGRATION LABOR Alpha Video Integration Labor 18 MATERIALS Alpha Video Integration Materials 04/05/19 CONFIDENTIAL Unit Price $180.00 $245.00 $20.00 $25.00 $60.00 $1,760.00 Ext. Price $1,440.00 $735.00 $60.00 $25.00 $60.00 $1,760.00 $370.00 $370.00 $550.00 $550.00 $50.00 $50.00 $235.00 $470.00 $270.00 $270.00 $85.00 $85.00 $40.00 $160.00 $35.00 $70.00 $25.00 $25.00 $40.00 $40.00 $6,170.00 $4,675.00 $775.00 $4,675.00 $775.00 Page 1 of 2 1 of 2 alphavideo 7690 Golden Triangle Drive, Eden Prairie, MN 55344 Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com ID # Item Description Page 2 of 2 Quotation Date Quote # Cust # 04/05/19 AAAQ33674-01 We are an equal opportunity employer Qty Unit Price Ext. Price Shipping charges are not included and will be billed at actual cost. Sub Total $11,620.00 Sales tax is not included and will be billed at actual. Sales Tax $0.00 Shipping $0.00 Total $11,620.00 Accepted by: Date: PO: All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING. 04/05/19 CONFIDENTIAL Page 2 of 2 2of2 =*kTA;_t WREM CITY OF SCANDIA 14727 209 ST N. Scandia, MN 55073 4719 42nd AVE N Robbinsdale, MN 55422 www.EMIAudio.com 612-789-2496 Phone 612-789-2873 Fax Customer#: 24411 651-433-2274 Phone Salesman: Matt Clarity 612-986-5064 Matt.0@EMlAudio.com Status: Quote Quote #: g8613 Quote To: Wed 5/22/2019 9:OOAM Operator: MATT CLARITY This proposal is for a voice lift style system in your town hall. We will install 4 Bose DS -16 ceiling mount speakers over the seating area. Around your U -Shaped desk we will place eight Shure MX -412 gooseneck style microphones. These will connect to microphone jacks underneath the desk. We will also install two more microphone input panels on the front face of the desk to allow connection of two more gooseneck microphones on your folding tables. A Shure QLXD Wireless handheld microphone on a gooseneck stand will function as your podium microphone. This will reduce the cabling on the floor and allow you to pass this microphone around as needed. All of these microphones will be connected to a Bose EX -1280c processor. This will allow us to set default EQ settings for microphones. We will install an RTI KX3 touch panel controller anywhere in the room for microphone control in the room. The microphones will primarily function using an auto -mixer. But additional control may be desired. The KX3 touch screen will also have an on/off button to control your sound system so you'll never need to go to the rack. We will also install a wall plate near your camera position allowing the broadcast/recording team to connect HDMI and XLR right into the system. The EMI Audio Install Guarantee: Any Installation work that EMI Audio performs is warranted for one year. All EMI Audio systems come with a lifetime rush repair and free loaner guarantee. Should any of the equipment you purchase from EMI Audio need to be repaired, your equipment will be rushed to the front of our service schedule. Should that item not be repairable immediately, a free loaner will be provided. Qty Items 4 BOSE DS -16 FLUSH MOUNTED SPEAKER WHITE 4 BOSE DS -16 F TILE BRIDGE EACH 1 LABGRUPPEN LUCIA 120/1-70 1 LABGRUPPEN RACK MOUNT KIT 1 BOSE ESP -1240 PROCESSOR WITH ETHENET 1 FURMAN CN -1800S 15A SEQUENCER 11 SHURE CVG12D LECTURN MICR 4 RDLDSXLR2F U -SHAPED TABLE INPUTS 2 DUAL GANG WIRE MOLD BOX U -SHAPED TABLE INPUTS 2 RDL DS-XLR3F TABLE FACE MICROPHONE INPUT 2 SINGLE GANG WIRE MOLD BOX TABLE FACE MICROPHONE INPUT 1 RDLD-XLR3M CAMERA CONNECTION 1 DUAL GANG IN WALL BOX CAMERA CONNECTION 1 MIDDLE ATLANTIC DECORA HDMI CAMERA CONNECTION 1 RTI KX3 3.5" IN -WALL UNIVERSAL CONTROLLE 1 LUXULXFS1084P 1000 WEST PENN 25291B 22-2 100 WEST PENN 254245 CAT 5 1 MISC CABLE/CONNECTORS/FASTENER 1 LABOR EMI AUDIO Begin at: Wed 5/22/2019 9:00:OOAM Quote valid for 90 days Store Hours: 10-6pm Mon -Sat Modification #5 Printed On Tue 3/12/2019 10:54:27AM Software by Point -of -Rental Software www.point-of-rental.com Contract-Params.rpt (4) Quote #: 88613 CITY OF SCANDIA Page 2 of 2 Quote valid for 90 days Signature Quote CITY OF SCANDIA Sales: $10,614.49 Subtotal: $10,614.49 Total: $10,614.49 Paid: $0.00 Project Total: $10,614.49 Store Hours: 10-6pm Mon -Sat Modification #5 Printed On Tue 3/12/2019 10:54:27AM Software by Point -of -Rental Software www.point-of-rental.com Contract-Params.rpt (4) Microphones Alpha's Shure MX1895 Condenser Lavalier - 8 Alpha's MX418 D/C Shure 18" Desktop Gooseneck - 3 EMI's Shure CVG12D Gooseneck Microphone —11 Speakers Alpha's EV EVID C8.21LP 8 'Coaxial ceiling speaker 04' EMI's BOSE DS -16 flush mounted ceiling speaker CITY OF SCANDIA RESOLUTION NO: 04-16-19-09 RESOLUTION AMENDING THE 2019 BUDGET FOR CABLE TELEVISION FUND WHEREAS, the City of Scandia 2019 Budget approved Resolution No. 12-18-18-06 adopting the 2019 Operating and Capital Budget which includes the purchase of audio equipment for the Board Room at a cost of $8,500, WHEREAS, quotes were solicited for audio equipment with the lowest quote for comparable equipment being submitted by EMI Audio at a cost of $10,614.49 WHEREAS, through the collection of cable franchise fees and peg fees, which are restricted in use for equipment, there are sufficient funds in the Cable Television Fund to expend more than the budgeted amount. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does amend the 2019 Budget as follows: . 1. That the purchase of audio equipment from EMI Audio at a cost of $10,614.49 is hereby approved. 2. 2 That the 2019 Cable Television budget shall be amended as follows: Line Item: Description Change: 226-41950-570 Office Equipment +$2,200 Adopted by the Scandia City Council this 16th day of April, 2019. Christine Maefsky, Mayor ATTEST: Neil Soltis, Clerk