9.d. Discussion on Resolution 04-16-19-09 awarding proposal for Board Room audio and amending the budget� c
CANDIA
Staff Report
Date of Meeting: April 16, 2019
To: City Council
From: Colleen Firkus, Project Person
Re: Council Chamber audio
Two quotes have been obtained for installing audio equipment in the Council Chamber. The
quotes are attached along with a comparison worksheet and pictures of the microphones and
speakers.
EMI Audio came in with the lowest quote of $10,614.49. This company was recommended by
Paul Peterson, LATV-10's Access Coordinator. EMI sent out a tech representative to review the
room and our needs along with Paul. Their quote includes a paragraph describing what their
installation will look like. A nice feature is the wireless microphone for the podium and a touch
panel controller for the microphones installed anywhere in the room that we desire. LATV will
be able to just plug into that sound system for their filming and eliminates their need to set up
a microphone in front of the Council. EMI will also be able to use our existing equipment rack
and power supply in the closet. The Bose flush mounted ceiling speakers are also aesthetically
pleasing.
Alpha Video's quote total was $11,620.00. We chose Alpha Video based on a quote received
from them in 2016. Upon asking for an updated quote, it took several times reaching out to
them to get a response, and three weeks to get a quote. I expected a site visit from their
engineer, but that did not happen. Therefore, they were not aware of plugging into a camera or
that we had an equipment rack and power supply available or any features of the room. They
are proposing 2 speakers, while EMI has 4 speakers in their quote. Their labor and materials are
also greater than EMI's. Taking off for the rack and power supply would bring their quote down
to $11,265.00.
I recommend we go with EMI Audio based on their pricing, features and responsiveness. The
budget for Council Chamber audio for 2019 is $8,500 in the Cable TV Fund. A budget
amendment is also included to adjust budget accordingly.
EMI AUDIO
ALPHA VIDEO
Qty Items
Unit Price
Price
Qty Items
Unit Price
Price
4 BOSE DS -16 Flush Mounted Speaker White
$
97.50
$ 390.00
2 EV EVID C8.2LP8 coaxial ceiling speaker
$
235.00
$ 470.00
4 BOSE DS -16 Tile Bridge Each
$
12.40
$ 49.60
tile rails/mounting ring included above
$ 799.00
1 Wireless Port ethernet switch-Luxul SFS1084P
$
1 Mixer/Amplifier- Lab.Gruppen LUCIA 120/1-70
$
396.00
$ 396.00
1 Mixer/Amplifier- Lab.Gruppen LUCIA 240/1-70
$
550.00
$ 550.00
1 Lab.Gruppen LUCIA Rackmount kit
$
39.60
$ 39.60
1 Lab.Gruppen LUCIA Rackmount kit
$
50.00
$ 50.00
1 BOSE ESP -1240 Processor w/Ethernet
$
1,918.13
$ 1,918.13
1 Biamp TesiraFORTE Digital Network Server w/Ethernet
$
1,760.00
$ 1,760.00
1 Furman CB -1800S 15A Sequencer
$
374.97
$ 374.97
1 Biap TEC -1s Tesire PoE Ethernet Control surface mount
$
370.00
$ 370.00
11
Shure CVG12D Lecturn Gooseneck Microphone; 8 for Council
table; 2 for folding tables; 1 wireless for podium
$
159.99
$ 1,759.89
8 Shure MX185 Microphone
$
180.00
$ 1,440.00
4 U-shaped table inputs, RDL DSXLR2F
$
28.50
$ 114.00
2 U-shaped table inputs, dual clang wire mold box
$
19.99
$ 39.98
2 Table Face Microphone Input, RDL DS-XLR3F
$
24.98
$ 49.76
2 Table Face Microphone Input, single gang wire mold box
$
14.99
$ 29.98
1 RTI KX3 3.5" in -wall touch panel controller
$
799.00
$ 799.00
1 Wireless Port ethernet switch-Luxul SFS1084P
$
129.99
$ 129.99
1 Camera Connection-RDL D-XLR3M
$
19.61
$ 19.61
1 Camera Connection -Dual Gang in -wall box
$
14.99
$ 14.99
1 Camera Connection -Middle Atlantic Decora HDMI
$
29.99
$ 29.99
1000' Wiring, West Penn 25291B 22-2
100' Wiring, West Penn 254245 CAT 5
1 Misc Cable/Connectors/Fasteners
1 Labor
TOTAL
$ 0.31 $ 310.00
$ 0.49 $ 49.00
$ 100.00 $ 100.00
3 Shure MX418 D/C 18" Desktop Gooseneck Microphone, attached
10' Cable, Logic Function, Programmable Switch, Attached
Desktop Base
$ 245.00
$ 735.00
4 RCI Custom Wallplate
$ 40.00
$ 160.00
2 RCI Custom Wallplate
$ 35.00
$ 70.00
1 RCI Custom Wallplate
$ 25.00
$ 25.00
1 RCI Custom Wallplate
$ 40.00
$ 40.00
1 Whirlwind Personal Audio Interface
$ 60.00
$ 60.00
3 Microphone cable 15'
$ 20.00
$ 60.00
1 Microphone cable 25'
$ 25.00
$ 25.00
1 Middle Atlantic wall rack
Middle Atlantic 9 outlet, single 15 ampt circuit, surge/spike
1 proctected power distribution w/9' cord
1 Misc Integration Materials
$ 4,000.00 $ 4,000.00 1 Labor
$ 10,614.49
$ 270.00 $ 270.00 EMI using our rack
$ 85.00 $ 85.00 EMI using our power strip
$ 775.00 $ 775.00
$ 4,675.00 $ 4,675.00
TOTAL $ 11,620.00
$ (270.00) less rack
$ (85.00) less powerstrip
$ 11,265.00
Walphavideo
7690 Golden Triangle Drive, Eden Prairie, MN 55344
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com
Quotation
Date
Quote # Cust
04/05/19
MAQ33674-01
We are an equal opportunity employer
ID # Item
Description
Qty
Prepared For:
Shure Condenser Lavalier with 4' (1.2m) (Cardioid)
Sales Representative:
Neil Soltis
Phone: (651)433-2274
Mike Pouh
City of Scandia
Fax:
Sales Executive
14727 209th St. N.
Indicator, Attached Desktop Base
Scandia, MN 55073
Terms: NET 30
952-841-3365
Ship via: Best Way
mike.pouh@alphavideo.com
ID # Item
Description
Qty
1 MX185
Shure Condenser Lavalier with 4' (1.2m) (Cardioid)
8
2 MX418D/C
Shure 18" Desktop Gooseneck Condenser Microphone, Attached
3
$6,170.00
10' XLR Cable, Logic Functions, Programmable Switch and LED
Indicator, Attached Desktop Base
3 MK 415
Whirlwind Accusonic+2 XLR Male to XLR Female Microphone
3
Cable [15'(4.57 m)]
4 MK 425
Whirlwind Accusonic+2 XLR Male to XLR Female Microphone
1
Cable [25'(7.62 m)]
5 PODDI
Whirlwind podDl - Personal Audio Interface
1
6 TesiraFORTE AVB Al
Biamp TesiraFORTE DSP fixed 1/0 server with 12 analog inputs, 8
1
analog
outputs, 8 channels configurable USB audio and 128 x 128
channels of
AVB
7 Tesira TEC -1s
Biamp TEC -1s Tesira PoE Ethernet Control surface mount
1
8 990691211
Lab.Gruppen LUCIA 240/1-70 Mono Amplifier - 70V
1
9 990692002
Lab.Gruppen LUCIA Rackmount Kit
1
10 F.01U.117.606
EV EVID C8.2LP8 " coaxial speaker with horn loaded Ti coated
2
tweeter - complete with LOW PROFILE back can enclosure, tile
rails, and mounting ring - for 70v/100v or 8 -ohm operation. Taps at
30, 15, 7.5, 3.75, and 1.88 watts (pair)
11 EWR-8-22
Middle Atlantic 8 space (14") econo sectional wall rack, fits 20"
1
deep equip., black finish
12 PD -915R
Middle Atlantic 9 outlet, single 15 amp circuit, surge/spike protected
1
rackmount power distribution w/9' cord, black powdercoat finish
13 ALP004-160225PB-1
RCI Custom Wallplate
4
14 ALP004-160225PB-2
RCI Custom Wallplate
2
15 ALP004-160225PB-3
RCI Custom Wallplate
1
16 ALP004-160225PB-4
RCI Custom Wallplate
1
SubTotal
17 INTEGRATION LABOR Alpha Video Integration Labor
18 MATERIALS Alpha Video Integration Materials
04/05/19
CONFIDENTIAL
Unit Price
$180.00
$245.00
$20.00
$25.00
$60.00
$1,760.00
Ext. Price
$1,440.00
$735.00
$60.00
$25.00
$60.00
$1,760.00
$370.00 $370.00
$550.00 $550.00
$50.00 $50.00
$235.00 $470.00
$270.00 $270.00
$85.00 $85.00
$40.00
$160.00
$35.00
$70.00
$25.00
$25.00
$40.00
$40.00
$6,170.00
$4,675.00
$775.00
$4,675.00
$775.00
Page 1 of 2
1 of 2
alphavideo
7690 Golden Triangle Drive, Eden Prairie, MN 55344
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com
ID # Item Description
Page 2 of 2
Quotation
Date Quote # Cust #
04/05/19 AAAQ33674-01
We are an equal opportunity employer
Qty Unit Price Ext. Price
Shipping charges are not included and will be billed at actual cost. Sub Total $11,620.00
Sales tax is not included and will be billed at actual. Sales Tax $0.00
Shipping $0.00
Total $11,620.00
Accepted by: Date: PO:
All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change.
MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING.
04/05/19
CONFIDENTIAL
Page 2 of 2
2of2
=*kTA;_t
WREM
CITY OF SCANDIA
14727 209 ST N.
Scandia, MN 55073
4719 42nd AVE N
Robbinsdale, MN 55422
www.EMIAudio.com
612-789-2496 Phone
612-789-2873 Fax
Customer#: 24411
651-433-2274 Phone
Salesman: Matt Clarity 612-986-5064 Matt.0@EMlAudio.com
Status: Quote
Quote #: g8613
Quote To: Wed 5/22/2019 9:OOAM
Operator: MATT CLARITY
This proposal is for a voice lift style system in your town hall. We will install 4 Bose DS -16 ceiling mount speakers over the
seating area. Around your U -Shaped desk we will place eight Shure MX -412 gooseneck style microphones. These will
connect to microphone jacks underneath the desk. We will also install two more microphone input panels on the front face of
the desk to allow connection of two more gooseneck microphones on your folding tables. A Shure QLXD Wireless handheld
microphone on a gooseneck stand will function as your podium microphone. This will reduce the cabling on the floor and allow
you to pass this microphone around as needed. All of these microphones will be connected to a Bose EX -1280c processor.
This will allow us to set default EQ settings for microphones. We will install an RTI KX3 touch panel controller anywhere in the
room for microphone control in the room. The microphones will primarily function using an auto -mixer. But additional control
may be desired. The KX3 touch screen will also have an on/off button to control your sound system so you'll never need to go
to the rack.
We will also install a wall plate near your camera position allowing the broadcast/recording team to connect HDMI and XLR
right into the system.
The EMI Audio Install Guarantee:
Any Installation work that EMI Audio performs is warranted for one year. All EMI Audio systems come with a lifetime rush
repair and free loaner guarantee. Should any of the equipment you purchase from EMI Audio need to be repaired, your
equipment will be rushed to the front of our service schedule. Should that item not be repairable immediately, a free loaner will
be provided.
Qty
Items
4 BOSE DS -16 FLUSH MOUNTED SPEAKER WHITE
4 BOSE DS -16 F TILE BRIDGE EACH
1 LABGRUPPEN LUCIA 120/1-70
1 LABGRUPPEN RACK MOUNT KIT
1 BOSE ESP -1240 PROCESSOR WITH ETHENET
1 FURMAN CN -1800S 15A SEQUENCER
11 SHURE CVG12D LECTURN MICR
4 RDLDSXLR2F
U -SHAPED TABLE INPUTS
2 DUAL GANG WIRE MOLD BOX
U -SHAPED TABLE INPUTS
2 RDL DS-XLR3F
TABLE FACE MICROPHONE INPUT
2 SINGLE GANG WIRE MOLD BOX
TABLE FACE MICROPHONE INPUT
1 RDLD-XLR3M
CAMERA CONNECTION
1 DUAL GANG IN WALL BOX
CAMERA CONNECTION
1 MIDDLE ATLANTIC DECORA HDMI
CAMERA CONNECTION
1 RTI KX3 3.5" IN -WALL UNIVERSAL CONTROLLE
1 LUXULXFS1084P
1000 WEST PENN 25291B 22-2
100 WEST PENN 254245 CAT 5
1 MISC CABLE/CONNECTORS/FASTENER
1 LABOR EMI AUDIO
Begin at: Wed 5/22/2019 9:00:OOAM
Quote valid for 90 days
Store Hours: 10-6pm Mon -Sat Modification #5
Printed On Tue 3/12/2019 10:54:27AM Software by Point -of -Rental Software www.point-of-rental.com Contract-Params.rpt (4)
Quote #: 88613 CITY OF SCANDIA Page 2 of 2
Quote valid for 90 days
Signature
Quote
CITY OF SCANDIA
Sales:
$10,614.49
Subtotal:
$10,614.49
Total:
$10,614.49
Paid:
$0.00
Project Total:
$10,614.49
Store Hours: 10-6pm Mon -Sat Modification #5
Printed On Tue 3/12/2019 10:54:27AM Software by Point -of -Rental Software www.point-of-rental.com Contract-Params.rpt (4)
Microphones
Alpha's Shure MX1895 Condenser Lavalier - 8 Alpha's MX418 D/C Shure 18" Desktop Gooseneck - 3
EMI's Shure CVG12D Gooseneck Microphone —11
Speakers
Alpha's EV EVID C8.21LP 8 'Coaxial ceiling speaker
04'
EMI's BOSE DS -16 flush mounted ceiling speaker
CITY OF SCANDIA
RESOLUTION NO: 04-16-19-09
RESOLUTION AMENDING THE 2019 BUDGET FOR CABLE TELEVISION FUND
WHEREAS, the City of Scandia 2019 Budget approved Resolution No. 12-18-18-06 adopting
the 2019 Operating and Capital Budget which includes the purchase of audio equipment for the
Board Room at a cost of $8,500,
WHEREAS, quotes were solicited for audio equipment with the lowest quote for comparable
equipment being submitted by EMI Audio at a cost of $10,614.49
WHEREAS, through the collection of cable franchise fees and peg fees, which are restricted
in use for equipment, there are sufficient funds in the Cable Television Fund to expend more than
the budgeted amount.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does amend the 2019
Budget as follows: .
1. That the purchase of audio equipment from EMI Audio at a cost of $10,614.49 is
hereby approved.
2. 2 That the 2019 Cable Television budget shall be amended as follows:
Line Item: Description Change:
226-41950-570 Office Equipment +$2,200
Adopted by the Scandia City Council this 16th day of April, 2019.
Christine Maefsky, Mayor
ATTEST:
Neil Soltis, Clerk