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5.d Fat Cat Triathlon Special Event Permit Staff Report Date of Meeting: May 21, 2019 To: City Council From: Brenda Eklund, Deputy Clerk Re: Special Event Permit for Fat Cat Triathlon Background: The Scandia Marine Lions Club Foundation is hosting the 6th annual St. Croix Fat Cat Triathlon on July 13, 2019. They anticipate the event will attract 350 participants and approximately 100 spectators and 100 volunteers this year. City Ordinance No. 119 requires a Special Event Permit for any “outdoor gathering of at least 100 individuals whether on public or private property, assembled with a common purpose for a period of one hour or longer but may not exceed twelve hours in duration…” The City Council may place conditions on the approval of the permit that may pertain to any of the following: a) Location and hours during which the event may be held; b) Sanitation/availability of potable water; c) Security/crowd management; d) Parking and traffic issues; e) Emergency and medical services; f) Clean-up of premises and surrounding area/trash disposal; g) Insurance; h) Lighting; i) Fire service/safety; j) Temporary construction, barricades/fencing; k) Removal of advertising/promotional materials; l) Noise levels; m) Alcohol consumption; n) Notification of residents or businesses; o) Any other conditions which the Council deems necessary. Issue: Should the Council approve a Special Event Permit for the St. Croix Fat Cat Triathlon on July 13, 2019? Proposal Details: The Scandia-Marine Lions Club Foundation is sponsoring the St. Croix Fat Cat Triathlon, the sixth year this race has been held. No adverse impacts have been reported over the past years. The race starts with a 3.8 mile paddle from Log House Landing to William O’Brien State Park, and then continues with a 5.2 mile run on trails through the park and local roads to the Scandia- Marine Lions Park. From there, participants will bike 11 miles on two loops around Scandia. Music and announcements will occur at the finish line, making this an amplified event. There will be no parking at the Log House Landing. All participants must park at the field area near the Lions Park and ride the shuttle bus to the Scandia Log House Landing on the St. Croix River unless they are being dropped off by a friend/relative. A copy of their application for a special event permit is included in your packet. Additional information is also available at their website http://www.stcroixfatcat.com . The organizers will run the event in the same manner as the Council agreed to last year. Among the requests the Council agreed on was to close the Log House Landing on Friday at 5pm until 10:30am on Saturday. This will ease traffic congestion at the landing during delivery and storage of the canoe and kayak equipment until the completion of the riverway segment of the race. The landing must remain accessible for emergency vehicles. With approval from Deputy Yetter, Old Marine Trail from Olinda Trail to Oxboro Avenue will be closed to traffic on Saturday, July 13th for the safety of runners and bikers. Race organizers will notify residents along the route of the road closure. The organizers also request that the grassy trail exiting William O’Brien Park to Oxboro Avenue is graded smooth prior to the event for the safety of the runners. Staff will direct Public Works to use the skid steer to back drag this trail. The application notes their intention to serve alcohol on July 13th at the Lion’s Hay Lake Shelter site. Meister’s Bar & Grill has applied for a temporary Off-Premise Sales Liquor License to serve beer at the Hay Lake Park site from 10am-6pm. The Lions have provided the required Certificate of Insurance indemnifying the City for conducting the event on city property. Washington County Public Works must approve a Right of Way Permit for use of the County roadway. The County Health Department must approve a food and beverage license for serving a catfish meal at the end of route. The Washington County Sheriff’s Department will provide traffic control for crossings at County Road 3. Fiscal Impact: None Options: 1) Approve the Special Event Permit with the following conditions: • The event shall be held as described in the application received on March 2, 2018 as provided by the conditions of approval. • The City authorizes that the Log House Landing be closed to the public from 5pm on Friday, July 12th to 10:30am on Saturday, July 13th to accommodate the event. • The City authorizes the closure of Old Marine Trail from Olinda Trail to Oxboro Avenue from 6:00am to noon on Saturday, July 13th and that residents who live along this road will receive written notice from the race organizers ahead of time. • A right of way permit from Washington County Public Works must be approved and a copy provided to the City. • A food and beverage license from the Washington County Health Department must be approved and a copy provided to the City. • Any vendors present on the site shall possess a sales and use tax permit if required by Minnesota law. 2) Amend the conditions and then approve the permit. 3) Do not approve the Special Event Permit Recommendation: Option 1.