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7.a)i) Warming House Extended Hours To: Mayor City Council From: Adam Hawkinson, Director of Public Works Date: May 21st, 2019 Re: Wojtowicz Warming house use in the summer: Background: The Wojtowicz warming house building on the City’s Community Center grounds is extensively used during the winter months for the users of the hockey rink and open rink. The PRC has had discussions in the past to make more use of the asset and add some amenities to the building to enhance the use and offer food and beverages. Last year the City Council agreed that the building be used as a gather place for cyclists at the request of the Cycling Scandia Club. The access to the building was not part of the agreement due to security reasons and the community’s wish to keep the buildings integrity intact. During the recent tourism study, it was suggested that the City improve restroom accessibility and other amenities to create a more welcoming atmosphere for visitors. Issue: Staff has been asked to research the costs associated with opening the building further to the public. Security modifications to the building are recommended. Proposal: Staff requested that the PRC consider the options for opening the building to the public during daylight hours. The lock timers would be set to open at 7am and lock down at 6 pm as of the first week of April each year. The pm lock time will be increased to 8 pm at the end of May and remain through August. The timer will then be set back to 6 pm for September through October each year. Any months not mentioned the warming house locks would be set to be open during normal business hours. The users would include and not limited to; cyclists, skateboarders, tennis and pickle ball players, playground users, and event attendees. Extra costs for keeping the building open and available are noted in the financial impact section. Costs are estimates and the true costs will not be known until the building is open. The building would provide shelter, water, restrooms, and seating for the users. The PCR recommended researching the costs associated with running Ethernet to the building to supply direct communication to the system and provide better WIFI to the building for users. The additional cost of this addition is an option noted below. Fiscal Impact: The Parks budget does have enough funds in the other services account and misc. contractual to purchase and pay for the extra services and products noted. The total cost to initially open the building to daylight hour activities is $ 2,142.00. (Note: $1000.00 for the cost of the dock lock equipment is covered by the SHIP grant.) Monthly expenses would be about $150.00. Door lock timers: $672.00 ($1,672 total - $1,000.00 covered by SHIP grant) Camera system: $1,470.00 Electricity: $15.00 Sewer / Water: $25.00 Cleaning: $75.00 Unaccounted for maintenance: $1,200.00 for spring, summer, fall. Optional to add Ethernet to the warming house is: Copper Run; Underground Flood Rated Cat6 wire, Long Span Amplifier, 1 > Switch, Labor. $3500 Fiber Run; Underground Rated OM3 2 Strand Fiber, LC Ends, 2 Switches > with SFP Uplink, Labor. $4500. Options: 1. Accept the proposal to open the Warming House shelter with the $2,142.00 initial investment, Improvements to the building, and additional monthly costs of an estimated $150.00 2. Accept the proposal with council modifications 3. Reject the proposal Staff Recommendation: Option #1 Prepared Updated 4/15/19 by David Olson Customer:City of Scandia, 14727 209th Street N., Scandia, MN 55073 Attn: Adam Hawkinson, A.Hawkinson@ci.scandia.mn.us, 651-325-5218 Scope of Work:The system will be controlled via local pc. No internet connection available onsite. System will include main controller to be mounted in the back utility room and one electric strike at the south door. No reader required. System will be scheduled to automatically lock and unlock the south door as scheduled. Wireless point to point connection to control from the city hall office via pc. Controller:1 CDVI Atrium A22 Controller; 2-door controller with embedded web server Lock:1 HED 9400/9600 12/24-630; Surface mounted electric rim strike Power Supply:1 Use built in to controller power supply @ .5A Battery:1 Backup Battery; 12volt, 7Ah Wireless Point to Point:0.5 Ubiquiti PowerBeam M5; AirMax Bridge, Roof Mast, Wire, Installation, Roof Mast, Initial Setup. Programming:1 Setup Programming by LVI with Programming Education to Onsite Management. Wire/Shop Supplies:1 All Supports, Backboxes, Conduit, Wiremold, and Installation Hardware Installation:1 Complete Installation of System and Connection to Locking Hardware. System Type: [ X ] Owned by Customer [ ] Owned by LVI [ ] Lease to Own Length of Contract:none Total Cost including taxes: 2,046.99$ Terms: 50% Down, 50% Upon Completion Warranty:12 months The contractors shall not be liable, as regards to the completion of the work, for any delay which may be caused by reason or on account of any strike of workmanship, any Act of God, unavoidable accidents, inability to secure materials or to use materials in the performance of the work by reason of laws or regulations of the United States of America or the State of Minnesota, or any other circumstance beyond their control, other than the want of funds. No such delay shall be deemed a default on the part of the contractors, and, in the event of any such delay, the contractor's time limit for performance of the work shall be correspondingly extended. This Contract shall be deemed null and void if not signed within thirty days. _________________________________________________________________________________ Customer Signature/Date LVI Signature/Date Low Voltage Integrators, Inc. 6592 Hudson Blvd. N., Oakdale, MN 55128 (651) 714-7960 LIC# TS002009 Owned System with NO contract Access Control System Q U O T E BVOGQ1794-01 Created: 03/25/19 T. 651.227.8461 F. 651.310.12961 Water St. West Suite #110, ST. Paul, MN 55107 Prepared For:Prepared By: City of Scandia Warming House Scandia Benjamin Beberg Account Manager 651.310.1268 ben@electrowatchman.com Adam Hawkinson a.hawkinson@ci.scandia.mn.us Project Scope: EWI quote to install new video surveillance system and door entry timer. Unit Price Ext. PriceQtyDescription 1 $4,018.97Fisheye Camera for Interior Warming House (1) BLKJACK MINI, 4TB, 60MBPS (1) 9MP FISHEYE LW-PROF VNDL DOME (1) 8-PORT GIG SWITCH EZSMART POE (1) WI-FI AC1900 ROUTER, UP TO 190 (12) INSTALLATION LABOR (50) CABLE - CAT6 PLEN. Comment Line inside a Group w/o picture* Customer to provide power outlet in back room. 1 $1,534.08Door Lock/Unlock Timer and Electric Strike (1) DIN MOUNT 7DAY 24 HR EVENT TMR12 TO 24 VOLT (1) 12/24VDC 2.5 AMP POWER SUPPLY IN LARGE CABINET (1) UNIVERSAL ENCLOSURE (1) GENISIS RIM EXIT STK 630 (6) INSTALLATION LABOR (50) CABLE - 18/2 CMP Additional Notes: * Any applicable taxes will be added at time of final sale. * 50% down paymment required upon acceptance Grand Total $5,553.05 Deposit Required $0.00 Page 1 of 1Created on 03/25/19 15:14:16 by bbeberg Prepared updated 4/15/19 by David Olson Customer:City of Scandia, 14727 209th Street N., Scandia, MN 55073 Attn: Adam Hawkinson, A.Hawkinson@ci.scandia.mn.us, 651-325-5218 Scope of Work: Install new Camera system at existing building. System will include one 4-channel NVR (Network Video Recorder) with 1TB of storage and four outdoor rated cameras. Install two cameras in the indoor main gathering area to cover all areas. Install two outside cameras at each entrance to view activity. All wiring will be routed through the attic space. NVR will be mounted in the utility room. System will record locally. Events can be reviewed on a local monitor. System can be viewed from city hall or remotely if we have a internet connection. Digital Recorder:1 HIKVision ERI-Q104-P4 Monitor:1 Wbox 22-VGAHDMI; 22" Monitor HDMI Cable:1 6' HDMI Cable Power Supply:0 PoE Built in to NVR Camera:4 HIKVision ECI-T24F2; 4MP outdoor Turret Camera Wireless Point to Point:0.5 Ubiquiti PowerBeam M5; AirMax Bridge, Roof Mast, Wire, Installation, Roof Mast, Initial Setup. Wire/Shop Supplies:1 All Wire, Supports, Backboxes, and Installation Hardware Installation/Setup:1 Installation, Setup, Programming, Customer Education System Type: [ X ] Owned by Customer [ ] Owned by LVI [ ] Lease to Own Outright Sale with 12 month warranty on labor and workmanship, 3 year equipment warranty on cameras: Total Installation & Equipment Cost: $1844.89 (Includes all Taxes) Terms: 50% down, 50% upon completion HIKVision Warranty: 1 Year instant Exchange, 3 Year Factory Repair The contractors shall not be liable, as regards to the completion of the work, for any delay which may be caused by reason or on account of any strike of workmanship, any Act of God, unavoidable accidents, inability to secure materials or to use materials in the performance of the work by reason of laws or regulations of the United States of America or the State of Minnesota, or any other circumstance beyond their control, other than the want of funds. No such delay shall be deemed a default on the part of the contractors, and, in the event of any such delay, the contractor's time limit for performance of the work shall be correspondingly extended. This Contract shall be deemed null and void if not signed within thirty days. _________________________________________________________________________________ Customer Signature/Date LVI Signature/Date OWNED SYSTEM Low Voltage Integrators, Inc. 6592 Hudson Blvd. N., Oakdale, MN 55128 (651) 714-7960 LIC# TS002009 Closed Circuit TV PROPOSAL I')f],I 1 I.I," MAILING ADDRESS ACCOUNT NUMBER 12/24/22:00118XcelEnergy® CITY OF SCANDIA 51-8115475-4 14727 209TH ST N SCANDIA MN 55073-8503 STATEMENT NUMBER STATEMENT DATE 616703647 11/27/2018 2,343.59 SERVICE ADDRESS: SKATING FACILITY YOUR MONTHLY ELECTRICITY USAGE 14727 209TH ST N SCANDIA,MN 55073-9442 NEXT READ DATE: 12/12/18 ELECTRICITY SERVICE DETAILS PREMISES NUMBER: 302999790 111111110110 INVOICE NUMBER: 0755696023 N [l J F M A M J J A S 0 N METER READINGINFORMATION DAILY AVERAGES Laet Ysar METER 3145468 Read Dates:10/09/18-11/07/18(29 Days) Temperature 45`'F DESCRIPTION 4 CURRENT READING PREVIOUS READING USAGE Electricity kWh 228 Total Delivered by Xcel 2582 Actual f 2012 Actual 570 kWh Electricity Cost 2,92 ELECTRICITY CHARGES RATE:Sm Gen Svc(Metered) YOUR MONTHLY NATURAL GAS USAGE DESCRIPTION USAGE UNITS RATE CHARGE Basic Service Chg 10.00 Energy Charge Winter 570 kWh 0.079650 45.40 Fuel Cost Charge 570 kWh 0.027404 15.62 i. Decoupling Adj 570 kWh 0.001245 0.71 N D ,I F M A M J ,l A S 0 N Affordability Chrg 1,26 DAILY AVERAGES Last Year Resource Adjustment 3.99 Temperature 45°F Total 76.98 Gas Therms 1.0 Gas Cost 1.38 SERVICE ADDRESS: SKATING FACILITY 14727 209TH ST N SCANDIA,MN 55073-9442 NEXT READ DATE: 12/12/18 NATURAL GAS SERVICE DETAILS PREMISES NUMBER: 302999790 INVOICE NUMBER: 0379122602 INFORMATIONMETERREADING METER 20053032 Read Dates:10/09/18-11/07/18(29 Days) PREDESCRIPTIONCURRENTREADING VIOUS READING - USAOEv Total Energy 1086 Actual 1067 Actual 19 ccf ww NATURAL GA_S ADJUSTMENTS DESCRIPTION J VALUE UNITS CONVERSION VALUE UNITS Pressure Correction Adjustm 19 ccf x 1.100000 20.90 ccf Heat Content Adjustment 20.90 ccf x 1.010000 21 therms NATURAL GAS CHARGE_S RATE:Sm Commercial Firm_S_vc _ DESCRIPTION USAGE UNITS RATE CHARGE Basic Service Chg 25.00 s Distribution Charge 21 therms 0.123310 2.59 Cost Of Gas 21 therms 0.371429 7.80 Gas Affordability 21 therms 0.004450 0.09 Resource Adjustment 0.68 Total 36.16 e OTHER RECURRING CHARGES DETAILS INVOICE NUMBER: 755696017 ADDRESS: 14727 209TH ST N SCANDIA,MN 55073-9442 UNIT DESCRIPTION USAGE UNITS CHARGE GTY CHARGE Install Number 159441 10/09/18to 11/06/18 250 WATT HPS DRECTIONAL CO OWN J 1":;o 14 I' MAILING ADDRESS ACCOUNT NUMBER MXcelEnergyCITYorscANDIA 51 8115475 4 14727 209TH ST N SCANDIA MN 55073-8503 STATEMENT NUMBER STATEMENT DATE 616703647 11/27/2018 2,343.59 OTHER RECURRING CHARGES DETAILS INVOICE NUMBER: 755696017 ADDRESS: 14727 209TH ST N SCANDIA,MN 55073-9442 UNIT DESCRIPTION USAGE UNITS CHARGE OTY CHARGE Auto Protective Lgt 115 kWh 14.37 1 14.37 Fuel Cost Charge 2.45 Resource Adjustment 0.43 Total 17.25 Premises Total 130.39 INFORMATION ABOUT YOUR BILL For an average non-demand customer,69% of your bill refers to power plant costs, 15%to high voltage line costs,and 16%to the cost of local wires connected to your business. For an average demand-billed customer,79% of your total bill refers to power plant costs, 14%to high voltage lines,and 7%to the cost of local wires connected to your business.