7.a)1) Staff Report-Vinterfest 20164
SCANDIA
Staff Report
Date of Meeting: April 21, 2015
To: City Council
From: Judi Negus, Office Assistant
Re: Vinterfest 2016 -Dates and Deadlines
Background:
Vinterfest 2015 was held on Friday, February 6 and Saturday, February 7. For 2016, Corey
Roberts proposed Vinterfest be held the last week in January and informed the Super Bowl is
scheduled for the first Sunday of February. Parks and Recreation Committee Chair Jinks shared a
proposed milestone schedule for Vinterfest 2016 at the March 2 and April 6, 2015 Parks and
Recreation meetings. Over the past years, Vinterfest has been held the first Saturday in February
each year.
Issue:
Should the City Council approve changing the weekend of Vinterfest 2016 to the last weekend in
January and approve the recommended deadlines?
Proposal Details:
The Parks and Recreation Committee is recommending the following deadlines and dates:
Preliminary Event Proposals: Submit for PRC review at September 7, 2015 meeting (with
documentation to Negus by August 28). NOTE: Following the meeting, Staff discovered the
September PRC meeting will be on September 14 due to Labor Day. It is likely the PRC will
change this date to September 14.
Final Event Submission: To November 2, 2015 PRC meeting for approval (with documentation
to Negus by October 23).
City Council Approval: November 17, 2015
Vinterfest 2016: Friday, January 29, and Saturday, January 30, 2016
Fiscal Impact:
None.
Options:
1) Approve the recommended dates and deadlines for Vinterfest 2016.
2) Amend and then approve the recommended dates and deadlines for Vinterfest 2016.
3) Do not approve the recommended dates and deadlines for Vinterfest 2016.
Recommendation:
Option 1.