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7.a)1) Staff Report-Vinterfest 20164 SCANDIA Staff Report Date of Meeting: April 21, 2015 To: City Council From: Judi Negus, Office Assistant Re: Vinterfest 2016 -Dates and Deadlines Background: Vinterfest 2015 was held on Friday, February 6 and Saturday, February 7. For 2016, Corey Roberts proposed Vinterfest be held the last week in January and informed the Super Bowl is scheduled for the first Sunday of February. Parks and Recreation Committee Chair Jinks shared a proposed milestone schedule for Vinterfest 2016 at the March 2 and April 6, 2015 Parks and Recreation meetings. Over the past years, Vinterfest has been held the first Saturday in February each year. Issue: Should the City Council approve changing the weekend of Vinterfest 2016 to the last weekend in January and approve the recommended deadlines? Proposal Details: The Parks and Recreation Committee is recommending the following deadlines and dates: Preliminary Event Proposals: Submit for PRC review at September 7, 2015 meeting (with documentation to Negus by August 28). NOTE: Following the meeting, Staff discovered the September PRC meeting will be on September 14 due to Labor Day. It is likely the PRC will change this date to September 14. Final Event Submission: To November 2, 2015 PRC meeting for approval (with documentation to Negus by October 23). City Council Approval: November 17, 2015 Vinterfest 2016: Friday, January 29, and Saturday, January 30, 2016 Fiscal Impact: None. Options: 1) Approve the recommended dates and deadlines for Vinterfest 2016. 2) Amend and then approve the recommended dates and deadlines for Vinterfest 2016. 3) Do not approve the recommended dates and deadlines for Vinterfest 2016. Recommendation: Option 1.