9.f) Staff Report-2016 Budget CalendarJ
SCAlVDIA
Staff RepoVt
Date of Meeting: April 21, 2015
To: City Council
From: Kristina Handt, City Administrator
Re: 2016 Budget Prep Calendar
Background:
Each year the Council adopts a calendar to meet and work on the following year's budget. The
preliminary levy must be set by September 30th (still Sept 15th for EDA but legislation pending).
Once this levy is certified to the County, the levy may decrease but may not increase above that
amount.
Issue:
When should the Council meet to work on 2016 budget?
Proposal Details:
Included in your packet is a proposed set of meeting dates to work on the 2016 budget. The
Capital Improvement Committee will begin meeting soon and make a recommendation to the
Council in August. Because of this change in process staff is only proposing one Council
meeting for review of the 2016-2020 CIP.
For the most part, the proposed meeting dates coincide with already established work session or
regular Council meetings. Additional dates proposed are Tuesday, August 11, Tuesday, August
19 and Tuesday, October 27 (if needed). This assumes the public hearing will be held during the
December work session as previously done.
I have proposed the August 11th meeting date either in addition to or in place of August 5th
because I am unable to attend the August 5th meeting. I would like to have two meetings with
the Council on the budget before going out on maternity leave end of August/beginning of
September. In the past, two meetings were sufficient to get the budget in good enough shape to
adopt the preliminary levy. Additional meetings in October or November could be used then to
further fine tune the budget. Because the Capital Improvement Committee will be doing most of
the work on the 2016-2020 CIP the Council may want to keep both the Aug 5 and Aug 11
meeting dates so you have more time to review their recommendations.
Options:
1) Approve the proposed 2016 budget prep calendar with August 5 and August 11 meetings
2) Approve the proposed 2016 budget recap calendar with only August 5th or August 11
meeting
3) Amend and then approve the 2016 budget prep calendar.
Recommendation:
Option 1.