2. Draft minutes of the 04 11 19 CIP meetingCity of Scandia
Capital Improvement Committee
April 11, 2019
The Capital Improvements Committee met at 5:30 p.m. at the Scandia Board Room
Committee members present were: Steve Kronmiller, Terry Gorham, Dominic Mitchell, Mark
Lofstrom, Perry Rynders, Adam Hawkinson, Mike Hinz, and Neil Soltis
After introduction of the members the Committee discussed the appointment of a Chair to lead
meeting. No action was taking on a designating a meeting chair.
Soltis provided background information on the Capital Improvement process, the timeline for the
Committee, the funds out of which capital expenditures are made, the revenue sources for those
funds, and the fixed asset listing that serves as a master document for listing all capital assets and
the planned replacement dates based on estimated useful life.
The Committee reviewed the summaries of the capital funds that reflect the updated costs and
years submitted by Hawkinson & Hinz.
• Capital Improvement Fund — If all items were funded the fund would have a deficit fund
balance at the end of 2024. Soltis noted that Mayor Maefsky requested that interior
and exterior improvement to the Community Building should be considered in the 2020
— 2024 Plan.
• Park Improvement Plan — Funds are sufficient through 2024 and revenues may increase
based on new subdivisions. The Parks & Recreation Committee will discuss additional
projects at their May meeting.
• Equipment Replacement Fund — Based on requests the fund will go into a deficit position
in 2021. The Committee discussed the possibility of modifying the tax levy for roads in
order to provide additional funding.
• Local Road Improvement Fund — Based on the low bid received for work in 2018 there is
a $1.3 million surplus going into 2019 and based on the previous Capital Plan the
balance would remain unchanged through 2024. The City Engineer will make a
presentation on the road plan at the May meeting.
• 201 Community Septic system — The system is funded by user fees and has sufficient
cash flow for equipment replacement but at some point in the 5 -year plan will need to
address the Bliss system nitrate issue and possible improvements to the Anderson
Erickson drainfield. The City Engineer will be at the May meeting to address the 2 major
projects.
• Uptown Community Septic system — the system has close to sufficient cash for the
replacement of drainfield pumps in 2022 but not for the scheduled replacement of two
additional pumps in 2024.
The Committee set 5:30 p.m. on the 2"d Thursday of each month from May through August as
the time and dates for future meetings.
The meeting was adjourned at 7:05 p.m.
The next meeting dates was set for May _ at 6:30 p.m. in the Community Building. Topics of
discussion will be at the road and sewer projects.
Respectfully submitted,
Neil Soltis, Administrator