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2. Draft minutes of the 04 11 19 CIP meetingCity of Scandia Capital Improvement Committee April 11, 2019 The Capital Improvements Committee met at 5:30 p.m. at the Scandia Board Room Committee members present were: Steve Kronmiller, Terry Gorham, Dominic Mitchell, Mark Lofstrom, Perry Rynders, Adam Hawkinson, Mike Hinz, and Neil Soltis After introduction of the members the Committee discussed the appointment of a Chair to lead meeting. No action was taking on a designating a meeting chair. Soltis provided background information on the Capital Improvement process, the timeline for the Committee, the funds out of which capital expenditures are made, the revenue sources for those funds, and the fixed asset listing that serves as a master document for listing all capital assets and the planned replacement dates based on estimated useful life. The Committee reviewed the summaries of the capital funds that reflect the updated costs and years submitted by Hawkinson & Hinz. • Capital Improvement Fund — If all items were funded the fund would have a deficit fund balance at the end of 2024. Soltis noted that Mayor Maefsky requested that interior and exterior improvement to the Community Building should be considered in the 2020 — 2024 Plan. • Park Improvement Plan — Funds are sufficient through 2024 and revenues may increase based on new subdivisions. The Parks & Recreation Committee will discuss additional projects at their May meeting. • Equipment Replacement Fund — Based on requests the fund will go into a deficit position in 2021. The Committee discussed the possibility of modifying the tax levy for roads in order to provide additional funding. • Local Road Improvement Fund — Based on the low bid received for work in 2018 there is a $1.3 million surplus going into 2019 and based on the previous Capital Plan the balance would remain unchanged through 2024. The City Engineer will make a presentation on the road plan at the May meeting. • 201 Community Septic system — The system is funded by user fees and has sufficient cash flow for equipment replacement but at some point in the 5 -year plan will need to address the Bliss system nitrate issue and possible improvements to the Anderson Erickson drainfield. The City Engineer will be at the May meeting to address the 2 major projects. • Uptown Community Septic system — the system has close to sufficient cash for the replacement of drainfield pumps in 2022 but not for the scheduled replacement of two additional pumps in 2024. The Committee set 5:30 p.m. on the 2"d Thursday of each month from May through August as the time and dates for future meetings. The meeting was adjourned at 7:05 p.m. The next meeting dates was set for May _ at 6:30 p.m. in the Community Building. Topics of discussion will be at the road and sewer projects. Respectfully submitted, Neil Soltis, Administrator