9. Staff Report - Office Assistant vacancy
Staff Report
Date of Meeting: August 7, 2019
To: City Council
From: Brenda Eklund, Deputy Clerk
Re: Hiring Process for Office Assistant / Recreation Program Coordinator
Background: On July 29th, Judi Negus submitted a letter of resignation. Judi’s final day of work
will be on August 8th. Judi began employment with the City of Scandia on October 22, 2012.
Issue: Staff is asking that the position be filled as soon as possible.
Proposal Details: As part of the ongoing compensation study being performed by the
consultant from Springsted, updated job descriptions for all positions were presented at the
April 3rd Work Session but have not yet been adopted. The revised job description adds on the
duties and tasks that this position has taken on since originally adopted in 2012. It’s
recommended that this updated job description be adopted before posting the job position.
The hiring ad posts the hourly rate at the starting wage to Step 2 of the current step scale of
pay rates for Office Assistant ($15.47-$16.10/hour). Judi is currently at Step 5 ($17.08/hour).
Working hours are proposed to be part-time at 3 to 4 days a week, 7 hours a day to cover office
hours of 9am to 4pm, not to exceed 28 hours per week. This adds up to 10 additional hours a
week over Judi’s current schedule of 3 days/week working the hours of 9am-3pm.
Recommendation: Mayor Maefsky and Council member Jerry Cusick, members of the
Personnel Committee, have approved the updated job description and hiring ad, and will be
conducting the interviews along with the Deputy Clerk. Applications will be accepted through
August 23rd, with interviews scheduled with candidates as selected by the Personnel Committee
during the week of August 26th. It’s anticipated that a recommendation for hiring could be
presented at the September 4th Work Session.
The following steps are recommended:
1) Accept Judi Negus’s resignation
2) Approve the updated job description for Office Assistant / Recreation Program
Coordinator
3) Authorize the hiring process for Office Assistant / Recreation Program Coordinator