7.a3 Bleacher replacement at erickson ballfield
Staff Report
Date of Meeting: 8-20-19
To: Mayor, City council
From: Adam Hawkinson, Director of Public Works, PRC
Re: Bleachers and pad construction – Wayne Erickson Ballfields
Background:
The Wayne Erickson Ballfield is the main field in the city that is used the most. It has lights,
fences, bleachers, dugouts, and a concession stand. Until two years ago the Women’s softball
team were the main users of the field. Recently there has been a resurgence of interest in the
Men’s fast pitch softball and the event coordinator would like to see more games on the field
for next year. It came to the PRC’s attention that the bleachers for the field were deteriorating
and the main reason was direct contact with the ground. The PRC asked staff to obtain quotes
for the concrete pads and as staff performed the request, all the contractors declined being
involved in trying to salvage the old bleachers.
Issue:
PRC and staff are proposing to have the concrete pads be poured as planned and to purchase
new bleachers to replace the old deteriorating ones. The proposed improvements need city
council approval. Will city council support the upgrades?
Proposal Details:
Three quotes for bleachers were obtained. Outdoor Aluminum was the most cost effective. The
PRC recommends we use them as the vendor for purchasing the bleachers at a total cost of
$10,583. The concrete pads would need to be increased in size to accommodate the bleachers
and an ADA ramp and pad along side one of the bleachers. The concrete contractors have
agreed to adjust their prices based on the square footage of their original quotes. Trevor
Lindstrom’s would be adjusted to; $7,075 and The Concrete Company’s would be $9,119.
Fiscal Impact:
The CIP Parks budget of undesignated funds 2019 for planned improvements has over $20,000
in funds to cover the cost the bleachers. There is $10,000.00 designated in the CIP plan for the
concrete pads. The total cost of the project would be $17,685 Going with Trevor Lindstrom’s
quote or $19,702 with The Concrete Company. Staff recommends using the $10,000 for the
designated pads plus the balance of $7,685 from the undesignated park CIP fund.
Options:
1. Accept the bid from Trevor Lindstrom to pour concrete pads and add accept the bid from
Outdoor Aluminum
2. Accept the bid from The Concrete Co. to pour concrete pads and add accept the bid from
Outdoor Aluminum
3. Do nothing
Recommendation:
Option #1
Outdoor Aluminum
P.O. BOX 118; GENEVA, AL 36340
1-800-225-4249 PHONE 1-334-684-2231 FAX
FAX TRANSMISSION FORM
DATE: 7/31/2019
ATTN: ADAM
FROM: RHONDA
NUMBER OF PAGES IN THIS TRANSMISSION, INCLUDING COVER PAGE: 2
PLEASE CONTACT SENDER IF THERE ARE QUESTIONS.
MESSAGE: PRICING PER YOUR REQUEST FOR 55073.
ONE LDLW 4 -21, ALL ALUMINUM LOW RISE NON-ELEVATED WELDED ANGLE FRAME
BLEACHER, 4 ROWS HIGH X 21’-0” LONG.
FIRST SEAT 10. 1/2” ABOVE GRADE; 6” RISE/24” TREAD DEPTH
2X12 ANODIZED ALUMINUM SEATS
SINGLE 2X10 MILL FINISH FOOTBOARDS
THERE ARE NO PROVISIONS FOR HANDICAP ACCESSIBILITY
AND
ONE DLW 10-21, ALL ALUMINUM NON-ELEVATED WELDED ANGLE FRAME BLEACHER,
10 ROWS HIGH X 21’-0” LONG.
FIRST SEAT 17” ABOVE GRADE; 8” RISE/24” TREAD
2X10 ANODIZED SEATS
DOUBLE 2X10 MILL FINISH FOOTBOARDS ALL ROWS
1X6 MILL FINISH RISER ROWS 2-9; 2X10 MILL FINISH RISER LAST ROW ONLY
LOCATED WITHIN THE UNIT IS ONE 48” WIDE VERTICAL AISLE WITH CENTER
HANDRAIL
GUARDRAIL SYSTEM CONSISTS OF 2/LINE RAIL WITH CHAIN LINK FENCE ON THE BACK
AND 3/LINE RAIL WITH CLF ON THE SIDES TO ROW 3
THERE ARE NO PROVISIONS FOR HANDICAP ACCESSIBILITY
MATERIALS DELIVERED TO 55073: $8,983.00
***YOU MUST PROVIDE A SALES TAX EXEMPTION CERTIFICATE OR CORRECT SALES
TAX BEFORE YOUR ORDER WILL BE ENTERED
Pricing valid for 21 days and does not include any provision for TAXES, permits,
bonds, installation, anchorage, local code compliance, ADA compliance, engineered
drawings, or any other extraneous fees. Bleacher designed in accordance with
OUTDOOR ALUMINUM’S INTERPRETATION OF INTERNATIONAL
BUILDING CODE 2014 & ICC 300 edition requirements as contained in sections
1006, 1014, and 1021; any additional local or state requirements may result in
additional costs, all to be borne by the Owner.
**OUTDOOR ALUMINUM BLEACHERS HAVE BEEN DESIGNED TO REST ON FIRM, FLAT
AND LEVEL SURFACE; NO PROVISIONS HAVE BEEN INCLUDED FOR ANCHORAGE TO
PREVENT WIND OVERTURNING; THIS WILL BE THE RESPONSIBILITY OF THE OWNER.
The shipping is $1,600.00 for both bleachers.
From: a.hawkinson@ci.scandia.mn.us [mailto:a.hawkinson@ci.scandia.mn.us]
Sent: Monday, August 5, 2019 2:52 PM
To: 'Rhonda Spears' <rspears@outdooraluminum.com>
Subject: RE: LDLW 4 ROW
Can you give me an idea of what the shipping would be on the order?
Thank you,
Adam
From: Rhonda Spears <rspears@outdooraluminum.com>
Sent: Wednesday, July 31, 2019 9:41 AM
To: 'Adam Hawkinson' <a.hawkinson@ci.scandia.mn.us>
Subject: LDLW 4 ROW
Pricing per your request.
Rhonda Spears/Estimator
Park Warehouse LLC
7495 W. Atlantic Ave., Suite #200-294
Delray Beach, FL 33446
888-321-5334
Quality Commercial Site Furnishings for
Municipalities, Schools & Property Managers
Q207981 1 of 2
Billing
Adam Hawkinson
City of Scandia
14727 209th St. North
Scandia, MN 55073
Phone: 651-433-5223
Shipping
Adam Hawkinson
City of Scandia
14727 209th St. North
Scandia, MN 55073
Quote: Q207981
Quote Date Quote Expiration
July 31, 2019 30 Days (08/30/2019)
Sales Rep: Deanna x508
Ref#:
$12,469.76
If you receive a lower quote, please remember our
best price guarantee!
Description SKU Cost Qty Total
10 Row Aluminum Bleachers -
Midfielder Series - 21'L
Length: 21'L
129-1109-2 $8,811.00
$8,458.56
1 $8,811.00
$8,458.56
4 Row Aluminum Bleachers - Low-
Rise Sideline Series - 21'L
Length: 21'L
129-1222-4 $1,795.00
$1,723.20
1 $1,795.00
$1,723.20
Discount $424.24
Subtotal $10,181.76
Shipping $2,288.00
Total $12,469.76
Quote Note: Bleachers ship knocked down, assembly required. Bleachers ship in bundles. Hardware is
boxed separately and must be received and noted in your bill of lading. Please inspect and note any and
all damages at the time you receive the bleachers. Thanks for the opportunity to do business!
Park Warehouse LLC
7495 W. Atlantic Ave., Suite #200-294
Delray Beach, FL 33446
888-321-5334
Quality Commercial Site Furnishings for
Municipalities, Schools & Property Managers
Q207981 2 of 2
SHIPPING:
All merchandise is sold F.O.B. Deliveries are made during normal business hours, 8am - 4pm Monday - Friday.
• Standard shipping charges are for Tailgate delivery to any commercial location on a commercial truck route.
• The truck driver is under no obligation to help you unload.
• If you are unable to accept a shipment via this method you must purchase additional services.
(Additional Services Available: Residential Delivery, Limited Access Delivery, Liftgate Service, Inside Delivery, Construction Site Delivery,
Notify Before Delivery)
___________________
Customer Initials
SERVICE DISCREPENCIES:
If there is a discrepancy in the services requested and the minimum services required to deliver the product (either before or after
delivery of product), Park Warehouse reserves the right to charge the customer for any necessary additional services provided at the
time of delivery.
___________________
Customer Initials
INSPECTION OF SHIPMENTS (OR DAMAGED PRODUCT):
It is the customers responsibility to verify the delivery is for the correct product, count the number of pieces being delivered, and inspect
for damages
• All claims of damage MUST be recorded on the delivery receipt provided by the delivery driver at the time of delivery and reported to
us within 48 hours of delivery.
• Park Warehouse does NOT GUARANTEE replacement parts or product FREE of charge due to concealed or unreported damages
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Customer Initials
CANCELLATIONS:
All cancellations must be done in writing prior to shipping. Made-to-Order items already in production may not be cancelled. Any order
placed by credit card in excess of $1000 and cancelled after the close of business on the day the order was placed shall incur a fee of 5%.
___________________
Customer Initials
RETURNS:
• We will accept returns of unused products up to 30 days from shipping date subject to ALL of the following terms and conditions:
• Written approval: You must receive written approval and utilize the instructions issued by our Customer Service Department before
any merchandise can be returned.
• Shipping Returns: All merchandise must be returned in its original packaging, freight Prepaid. No Collect shipments are accepted.
• Re-Stocking & Shipping Fees: The customer is responsible for a minimum 25% re-stocking fee and all related shipping charges on
product returned for reasons other than damage or defect. Original shipping charges will not be refunded.
___________________
Customer Initials
* Web-Orders: For online orders, Park Warehouse is not responsible if customer orders incorrect product or colors. All return and restock fees apply.
* Assembly Usually Required. Many of our products are shipped unassembled in order to minimize damage and lower freight charges.
* Made-to-Order or Personalized items are not returnable unless a defect in manufacturing is presented to us with pictures prior to return.
* Unless Otherwise noted, shipping charges include standard delivery only. Liftgate service, notify before delivery available at additional cost.
To accept this proposal, please sign below and initial each section above.
______________________________________________________________________________________
Signature of Cardholder or Authorized Person Date Print Name
* By signing you are placing a binding order and agree to the terms of the sale as stated herein.
You may pay by credit card by:
• Filling out the information below and either faxing it to our sales fax (561-288-5279) or emailing a scanned copy to your sales rep.
• Giving the credit card to your sales rep over the phone, regardless of payment method this document must still be signed and sent by fax or email.
Card No. ______________________________________________
CVV2 code ________ Expiry Date _____________
Card Billing Address __________________________________
City_________________________ State _______ Zip _________
Quote#:Q207981
Total:$12,469.76
Terms:Credit Card