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9.a Keypad locks for Warming House1. a 1 Irr ! r: 11 ti u 1 d Staff Report Date of Meeting: August 20, 2019 To: City Council From: Adam Hawkinson, Public Works Director Re: Warming House Access Control Background: The City recently engaged Low Voltage Integrators (LVI) to install cameras and automatic door locks on the warming house. Both the cameras and doors can be controlled from the Public Works Director's phone and Colleen's desktop in the office. During installation, we discussed other options for accessing the warming house for not only cyclists, but rink attendants and renters. For a minimum investment a Keypad/Reader can be installed to the existing Access Controller on the street side door that will allow access by a code. Keys will no longer have to be given out or tracked by staff, or locks rekeyed periodically for security as the code can be given out and changed easily. Issue: Should the City invest in installing a Keypad/Reader to the Warming House? Fiscal Impact: A quote was received from LVI for $781.29 to install a Keypad/Reader as well as all installation hardware, complete installation, and education to onsite management. There is available money in the Parks Misc. Contractual Budget. Options: 1) Accept the quote from LVI and proceed with installing a Keypad/Reader Access Control 2) Do not approve the installation and expenditure. Recommendation: Option 1. LOW VOLTAGE Low Voltage Integrators, Inc. Prepared 6592 Hudson Blvd. N., Oakdale, MN 55128 (651) 714-7960 8/8/2019 LIC# TS002009 Owned System with NO contract by David Olson INTEGRATCsRS Access Control Add Customer: City of Scandia, 14727 209th Street N., Scandia, MN 55073 Attn: Adam Hawkinson, A. Hawkinson @cLscandia. mn. us, 651-325-5218 Scope of Work: Add Warming House Rear Door to Existing Access Controller. Install new Keypod/Reader at rear door. Use second node on existing CDVI controller. Run new wiring to door and install reader and make connection to lock by others. Lock work will be quoted separately due to nature of the existina door. ®covI e:. Controller: 0 CDVI Atrium A22 Controller; 2 -door controller with embedded web server Lock: 1 Lock work to be provided by other vendor (TBD) Reader: 1 HID 5355AGK00; ProxPro Reader with Keypad, Weigand Power Supply: 1 Use built in to controller power supply @ .5A Programming: 1 Setup Programming by LVI with Programming Education to Onsite Management. Wire/Shop Supplies: 1 All Supports, Backboxes, Conduit, Wiremold, and Installation Hardware Installation: 1 Complete Installation of System and Connection to Locking Hardware. System Type: [ X ] Owned by Customer [ ] Owned by LVI [ ] Lease to Own Length of Contract: none Total Cost including taxes: K 781.29 plus lock work Terms: 50% Down, 50% Upon Completion Warranty: 12 months The contractors shall not be liable, as regards to the completion of the work, for any delay which may be caused by reason or on account of any strike of workmanship, any Act of God, unavoidable accidents, inability to secure materials or to use materials in the performance of the work by reason of laws or regulations of the united Stales of America or the State of Minnesota, or any other circumstance beyond their control, other than the want of funds. No such delay shelf be deemed a default on the part of the conlractors, and. In the event of any such delay, the contractor's time limit for performance of the work shall be correspondingly extended, This Contract shall be deemed null and void if not signed within thirty days. Customer Signature/Date LVI Signature/Date