9.d Geotechnical Quote Results
H:\SCND\N13118530\1_Corres\B_From Others\Soil Boring Quotes\SCND_RJG^Geotechnical Quote Results.docx
August 14, 2019
Honorable Mayor and City Council
City of Scandia
14727 209th St. N.
Scandia, MN 55073
RE: Geotechnical Quote Results
2020 Street Improvement Project - Soil Boring and Pavement Cores
Dear Mayor and Council:
Quotes for geotechnical services for the 2020 Street Improvement Project were received on
Tuesday, August 14, 2019. The quotes include coring the pavement and performing soil borings to
determine existing conditions of the roadways in the locations shown on the attached Location
Map. The quotes received were the following:
Geotechnical Company Total:
Northern Technologies, Inc. $6,500.00
Terracon Consultants, Inc. $7,400.00
Braun Intertec $10,470.00
American Engineering Testing, Inc. $19,497.60
Based on the summary above, if the City wishes to award the Project to the lowest bidder, then
Northern Technologies, Inc. should be awarded the Project in the amount of $6,500.00.
Please feel free to contact me at 612-597-7140 if you have any questions.
Sincerely,
Ryan J. Goodman, P.E.
City Engineer
Enclosures: Quote Proposal and Location Map
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STATE HWY 97LOFTON AVE NKIRKAVE NKIRK AVE N220th
ST N CO RD 91MANNING TR. N.228th ST NMALLARDAVE MEADOW BROOK AVE NOAKHILL
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217th ST. N.PENROSEAVENUE N215th ST NPENNFIELDAVE NPARRISHROAD N
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H:\SCND\N13118530\CAD\C3D\FIGR-118530-Soil Boring Request.dwg 8/6/2019 3:52:50 PM2020 Street ImprovementsCity of Scandia, MN Figure 1: Soil Boring LocationsAugust 2019
R
FEETSCALE
0 1000 2000
NOTES:1.ALL BORINGS 6' DEEP UNLESS OTHERWISE NOTED.
August 9, 2019
City of Scandi
C/O Bolton & Menk, Inc.
Attention: Jake Guzik, PE
2035 County Road D East
Maplewood, MN 55109-5314
RE: Proposal for Geotechnical Services
City of Scandia Street Improvement Project
Scandia, Minnesota
NTI Proposal P9546
We are pleased to submit our proposal to perform Geotechnical Services for the above referenced project. The
purpose of this study is to collect representative soil samples, analyze the subsurface soil and groundwater
conditions and to furnish a detailed geotechnical engineering report with appropriate design and construction
recommendations.
The proposed project consists of improvement projects to a number of streets within the City of Scandia,
Minnesota. Based upon the provided request for proposal documents portions of the following streets appear
to be included at this time.
1) 209th Street North
2) 220th Street North
3) Peabody Trail North
4) Lofton Avenue North
5) Mayberry Trail North
SCOPE OF WORK
The following is our proposed work scope based on the request for proposal provided by Bolton & Menk, Inc.
NTI understands that a representative of the City will mark the proposed boring locations in the field. Boring
elevations and locations will be approximated utilizing a Trimble GeoXH 6000 GPS unit referencing the NAVD 88
datum.
Proposal for Geotechnical Services
City of Scandia Street Improvement Project
City of Scandia, Minnesota
NTI will contact the Minnesota “One-Call” system for clearance of public utilities within the area of the soil
borings.
NTI will then mobilize a truck mounted drill to the site to drill 18 borings at the general locations indicated
within the request for proposal documents. The boring elevations will range from approximately 6 to 15 feet
below existing grade in accordance with the RFP documents. The total lineal feet of drilling proposed is 130
feet.
Borings may be terminated early if soil/bedrock conditions resulting in practical auger refusal are encountered
prior to the proposed termination depths. If soft soils, fill or organic soils are encountered near termination we
will continue drilling a reasonable depth until a minimum of five (5) feet of suitable soils are observed.
NTI has assumed that there is reasonable access to the proposed borehole locations. This would include slopes
suitable for traversing with a geotechnical drill rig, safe working distances from utilities, removal of site
obstructions that prohibit access to the proposed borehole locations, etc. In addition, drill rig access to the
proposed boring locations may result in cracking of onsite pavements or sidewalks and rutting of site soils
Due to the posted traffic speed limits on 220th Street North and Mayberry Trail North, NT has included the fees
associated with a two man flagging crew.
Soil sampling in the borings will be performed at 2-1/2-foot intervals. Soil sampling will be performed in general
accordance with ASTM D 1586. A geotechnical engineer will visually classify field-collected samples in general
accordance with ASTM D 2488. Each soil sample’s color, relative moisture, SPT N-value, relative density,
consistency and estimated compressive strength will be documented on soil boring logs.
We will measure for the presence of groundwater or lack thereof when we complete each soil boring. We will
backfill the soil borings with soil cuttings or high solids bentonite grout to comply with current Minnesota
Department of Health Regulations.
We will perform laboratory tests on selected soil samples, this may include:
1. Plastic/liquid limit tests on cohesive soils.
2. Moisture tests.
3. Gradations.
4. Organic content tests.
Proposal for Geotechnical Services
City of Scandia Street Improvement Project
City of Scandia, Minnesota
Upon completion of the field and laboratory work, a geotechnical engineering report will be prepared. The
report will include the logs of the borings, location drawing, asphalt core photographs and the results of the field
and laboratory tests. In addition, the report will include our engineering opinions and recommendations
regarding:
1. Site preparation and excavation recommendations.
2. Engineered fill and compaction recommendations.
3. Anticipation and management of groundwater for design and construction.
4. Potential construction difficulties regarding excavation and backfill.
5. Estimated R-Value for use in bituminous pavement design.
NTI’s engineers are also available to provide geotechnical guidance to the design team, evaluate value
engineered alternatives, review earthwork, groundwater control, and other civil plans and specifications as an
additional service. NTI’s engineers, special inspectors and technicians are available to provide construction and
materials testing services once the project construction begins. This provides professional continuity of services
throughout the design and construction of the project.
DELIVERABLES
NTI will provide an electronic PDF copy of the final report to the client. Two bound hard copies are available
upon request.
COST
We will perform the base geotechnical exploration and report described above for a fixed fee of $6,500.
Additional services outside of the scope of services outlined above will be invoiced as shown below. NTI will
contact the design team for these additional services prior to commencement.
Additional Item Cost
Additional drilling on the same mobilization $22 per lineal foot
Additional Mobilizations $500 each
Additional MDH permits $125 each
Additional Asphalt Cores $50 each
Post report consultation, in excess of 2 hours $125 per hour
Private Utility Locate Services NA All work to be performed within ROW of Public
Roadways
Other services Per our standard fee schedule, less 10%
Our fees assume that the soil can be disposed of on site, such as by thin spreading near the borehole. Additional
fees may apply for handling the spoils or for containerizing (drumming) spoils. Environmental hazard testing may
be required for disposal to a landfill, if needed.
Proposal for Geotechnical Services
City of Scandia Street Improvement Project
City of Scandia, Minnesota
NTI’s fees assume that the work may be performed with standard construction Personal Protective Equipment
(PPE), including hard hats, safety glasses, hearing protection and visibility equipment such as vests. If additional
PPE is required, such as for drilling in an environmentally contaminated area or in a confined space, additional
fees will apply.
SCHEDULE
Upon receiving authorization to proceed, the field work will typically begin in approximately 7 to 10 business
days and will take approximately 1 day to complete. The report will be issued to you within 7 to 10 business
days of completion of the field work. Boring logs and verbal information regarding our findings can be provided
within 2 to 3 days after the field work has been completed.
ACCEPTANCE
Please indicate your acceptance of this proposal by signing on the signature block below and returning a copy to
us. The attached General Conditions are an integral part of this proposal. This proposal is effective until
October 30, 2019.
We thank you for the opportunity of submitting this proposal and look forward to working with you through
both the design and construction phase of this project. If you have any questions regarding this proposal, please
contact the undersigned at 763-433-9175.
NORTHERN TECHNOLOGIES, LLC
Debra A. Schroeder, P.E.
Senior Engineer
Ryan M. Benson, P.E.
Vice President
Attachments: General Conditions
CITY OF SCANDIA
By:___________________________________
Printed Name:__________________________
Title:_________________________________
Date:_________________________________
GENERAL TERMS & CONDITIONS
1.0 CONTRACT
a. The foregoing Proposal and these General Terms and Conditions
constitute the contract (hereinafter, "Contract") between Northern
Technologies, LLC, (hereinafter, "NTI") and the party signing the
Client Authorization (hereinafter, "Client")
b. If Client directs NTI to proceed with Services (as defined below) prior
to execution of this Contract, or if Client allows NTI to continue with
Services after having received this Contract, it is understood that
each party is bound by the terms and conditions of this Contract
whether or not Client has signed this Contract.
2.0 SERVICES
a. NTI will provide Client with the services specified in the Proposal
(hereinafter, "Services" or "Scope of Services") in accordance with
the Contract's terms. Services enumerated in writing in the Contract
are considered Basic Services. Services not specifically enumerated
in writing in the Contract are not included in the scope of NTI's
Services and are not NTI's responsibility.
b. Should the need arise for NTI to expand our services in response to
conditions or events outside our control, NTI would, under Client’s
direction, submit a separate proposal providing such Additional
Services. Additional Services are not included under Basic Services nor
are they covered by the compensation for Basic Services.
c. NTI will provide Services to Client as an independent contractor and
not as the Client’s employee, agent, partner, or joint venturer.
d. NTI shall have no responsibility for the discovery, presence, handling,
removal or disposal of, or exposure of persons to, hazardous
materials or toxic substances in any form at the project site. If, while
performing the Services any hazardous substances or conditions are
discovered or encountered that pose unanticipated risks or costs, it
is agreed that the scope of Services, time schedule and the
estimated Contract costs shall be reconsidered and that this
Contract may, at NTI's option, be re-negotiated or terminated. If the
Contract is so terminated, Client shall pay NTI for the Services
performed up to the date of termination plus NTI's reasonable
termination and demobilization costs and expenses.
e. If NTI's performance of the Services is delayed by Client or by any
other circumstance beyond NTI's direct and reasonable control, then
the time for NTI's completion of the Services shall be automatically
extended based upon the duration and impact of each such delay
and NTI shall be entitled to additional compensation from Client
3.0 GENERAL RESPONSIBILITIES
a. NTI shall not be responsible for the performance of any activity or
obligation other than the Services specified in the Contract, and NTI's
performance shall not be construed as relieving Client or any third
party of their responsibilities. NTI shall have no responsibility for, or
any liability pertaining to: (1) the superintending, supervising, or
directing of the work of any independent contractor, agent or
employee of Client or any third party; or (2) the results or
consequences of work performed by any such independent
contractor, agent or employee of Client or any third party; or (3) any
claims or allegations of rights by any person or party other than
Client relating to NTI's Services; or (4) for job site safety at the
location which is the subject of this Contract (hereinafter, "Site").
b. NTI will be responsible for obtaining only those government permits,
approvals and authorizations that are specified in the Scope of
Services of the Contract. NTI is not responsible for project delays,
damages or impacts due to the government’s failure to issue said
permits in a timely fashion.
c. Unless otherwise expressly agreed by NTI and Client in writing NTI’s
performance of its Services is solely and exclusively for the benefit of
the Client and no party other than Client shall be entitled to rely
upon any documentation, representation, report, statement or
service made or performed by NTI.
4.0 CLIENT RESPONSIBILITIES
a. Client will make available to NTI all known information regarding
existing and proposed requirements which affects the work,
including but not limited to: specifications, contracts,
recommendations, plans and change orders.
b. Client will immediately transmit to NTI any new information that
becomes available to Client or Client's contractors or subcontractors,
so that recommended actions can be reviewed.
c. Client will provide a representative to answer questions about the
project when required by NTI upon 24-hour notice.
d. Client will not hold NTI liable for any incorrect advice, judgment, or
decision based on any inaccurate information furnished by or on
behalf of Client, and Client will indemnify NTI against liability arising
out of or contributed to by such information.
e. NTI shall be entitled to additional compensation for all extra work
caused by or resulting from the failure of the information provided
to accurately describe the Site conditions.
f. With the exception of those specified as NTI’s responsibility in the
Scope of Services, Client shall timely obtain all necessary permits,
governmental approvals and access agreements to allow NTI and its
agents access to the Site and any buildings thereon.
g. Client is responsible for notifying property owner(s) of the nature,
scope and timing of NTI’s work, along with any potential damage
that may occur during the execution of said work.
h. Client shall provide reasonable safe access to the proposed location
of work including but not limited to slopes, distance from unities,
removal of site obstructions, etc.
5.0 NTI RESPONSIBILITIES
a. NTI will perform its Services consistent with the level of care and skill
ordinarily exercised by members of the geotechnical and materials
testing profession currently practicing under similar conditions (the
"Standard of Care"). No warranty of any kind, expressed or implied,
is made by NTI.
b. NTI will be responsible for its data, interpretation and
recommendations, but will not be responsible for interpretation by
others.
c. NTI will take reasonable precautions to prevent damage to property.
However, unless specifically included in the Scope of Services NTI
will not be responsible for the repair or cost of repairs of property
including but not limited to pavements, turf, walks, vegetation,
utilities, irrigation, buildings or any other site improvements.
6.0 INSURANCE
a. NTI will carry worker’s compensation insurance and public liability,
property damage, and errors and omissions insurance policies, which
NTI considers adequate. In addition to any other limitations set
forth in this Contract, it is agreed that in no event will NTI be
responsible for loss, damage or liability beyond the limits and
conditions of NTI's available insurance. NTI will not be responsible
for any loss or liability arising from the negligence of Client or by
other persons or entities employed by Client.
7.0 COMPENSATION
a. NTI’s Proposal specifies if the fee is a fixed fee or an estimate based
on set rates. Unless specifically stated in the Proposal Client
acknowledges that the fee estimate will not be construed to be a
maximum or not to exceed amount.
b. NTI will submit invoices to client monthly, and a final invoice upon
completion of Services. Invoices will show charges based on current
NTI Fee Schedule or other basis agreed upon in writing. A detailed
separation of charges and backup data will be provided at Client’s
request.
c. Client shall notify NTI immediately if there are any issues relating to
the invoice format, amounts, name of responsible party or any other
factors preventing payment of the invoice as submitted.
d. Unless specifically stated in the Proposal, NTI’s fees will not be
subject to retainage.
e. Unless specifically stated in the Proposal, payment of invoices for NTI
Services shall not be contingent upon project financing or payments
received by the Client from other parties.
f. The Client will pay the balance stated on the invoices unless Client
notifies NTI in writing of the particular item that is alleged to be
incorrect within fifteen (15) days from the invoice date. NTI will
strive to resolve Client’s concerns in a timely manner as long as the
GENERAL TERMS & CONDITIONS
balance of the invoice is paid within the terms of this Contract. In
the event Client fails to bring a billing dispute to NTI’s attention
within the 15-day period, Client waives the right to later dispute the
invoice.
g. Payment is due upon receipt of invoice and is considered past due
thirty (30) days from invoice date. On past due accounts, Client will
pay a late charge of 1.5(%) per month, or the maximum allowed by
law.
h. In the event Client fails to pay NTI within sixty (60) days following
invoice date, NTI may consider the default a total breach of this
Contract and all duties of NTI under this Contract will be terminated.
i. Partial payments received will first be applied to accrued late
charges, then expenses and then to the principal balance.
j. Client agrees that NTI may increase its billing rates/fees on each
anniversary of this Contract.
8.0 OWNERSHIP OF DOCUMENTS / SAMPLES
a. The Client acknowledges that the reports, data, plans, specifications,
representations, correspondence and all other documents
prepared by NTI as part of its Services under this Contract
(collectively referred to as "Documentation") are instruments of
NTI's service to Client. Client agrees to save, defend, indemnify and
hold NTI and its officers, directors, shareholders, employees and
agents harmless from and against all claims, damages, losses and
related expenses (including, without limitation, all reasonable
attorney fees, disbursements, expert witness fees and all costs of
court and litigation) in any manner arising from or pertaining to:
(a) any re-use of the Documentation without the prior written
authorization of NTI or, (b) claim(s) by any third party (other than
Client) to whom Client distributed or provided any of the
Documentation, either directly, through an agent, or by requesting
that NTI provide it to the third party, without the prior written
authorization of NTI.
b. Client agrees that all reports and other work furnished to the Client
or his agents, which are not paid for, will be returned upon demand
and will not be used by the Client for any purpose.
c. NTI will retain all pertinent records concerning Services performed
for a period of two (2) years after the report is sent; during that time
the records will be made available to the Client during NTI’s normal
business hours.
d. NTI will retain representative samples for 30 days after submission
of NTI report. Upon request by Client, samples can be shipped,
charges collect, to destination selected by Client; or NTI can store
them for an agreed upon storage charge.
9.0 DISPUTES
a. All claims, disputes, and controversies arising out of or in relation
to the performance, interpretation, application, or enforcement of
this Contract, including, but not limited to, breach thereof, shall be
referred for mediation under the then current Construction
Industry Mediation Rules of the American Arbitration Association
prior to any recourse to litigation .
b. In the event of any litigation arising out of or relating to this Contract
or the Services, the prevailing party shall be entitled to reasonable
attorneys' and experts' fees, court costs and other costs of collection
including NTI's labor costs in connection with the prosecution of any
collection lawsuit.
10.0 LIMITATION OF LIABILITY
a. CLIENT understands that the Services provided by NTI involve the
application of scientific and technical skill, judgment and discretion
that is not an exact science and that NTI cannot and does not
guaranty the results of its Services. Instead, NTI agrees to perform
the Services according to the Standard of Care.
b. NTI’s liability to the Client and all contractors and subcontractors on
the project, for damages due to professional negligence, negligence
or breach of any other obligation to Client or others, will be limited
to an amount not to exceed $20,000 or NTI's fee, whichever is less.
c. Client will notify any contractor or subcontractor who performs work
in connection with any work done by NTI of the limitations of liability
for design defects, errors, omissions, or professional negligence, and
to require as a condition precedent to their performing their work, a
like indemnity and limitations of liability on their part as against NTI.
In the event the Client fails to obtain a like limitation and indemnity,
Client agrees to indemnify NTI for any liability to any third party.
d. NTI shall have no liability for any failure to perform or delay in
performance due to any circumstances beyond its reasonable
control. Additionally, in no event shall NTI be liable or responsible to
Client or any other person for any consequential, special, incidental,
exemplary, or punitive damages, including but not limited to,
governmental fines, penalties or liabilities, lost profits or other
economic loss (whether arising from negligence, errors, omissions,
breach of contract, breach of warranty, tort, strict liability or
otherwise), resulting from any claimed defect or deficiency in the
Services provided by NTI or any failure by NTI to provide Services.
11.0 TERMINATION
a. This agreement may be terminated by either party upon seven (7)
days written notice if there is substantial failure by the other party to
perform. Termination will not be effective if substantial failure is
remedied before expiration of the seven days. Upon termination,
other than for NTI's default, NTI will be paid for Services rendered
plus reasonable termination expenses.
b. If the Contract is terminated prior to completion of all reports
contemplated by the agreement, or suspended for more than three
(3) months, NTI may complete analysis and records as are necessary
to complete its files and may complete a report on the Services
performed. Termination or suspension expenses will include direct
costs of completing analysis, records and report.
12.0 ASSIGNS
a. Neither party may assign duties or interest in the Contract without
the written consent of the other party.
13.0 MISCELLANEOUS
a. If any provision or provisions of this Contract shall be held to be
invalid, illegal, unenforceable or in conflict with the law of any
jurisdiction, the validity, legality and enforceability of the remaining
provisions shall not in any way be affected or impaired thereby.
b. This Contract is the entire agreement between NTI and Client and
it supersedes all prior written or oral agreements with respect to
the subject matter hereof. No amendment or assignment of the
Contract shall be effective unless agreed to in a writing signed by
authorized representatives of both parties.
c. The provisions of this Contract relating to the limitation of
liability and damages, warranties, indemnification, use of plans,
specifications, reports and all other Documentation provided by
NTI and those specifying choice of law, dispute resolution, notice,
waiver, and severability shall survive termination of this Contract.
d. The terms of this Contract and its enforcement and
interpretation shall be governed by the laws of the state where
the project is located. If any provision of this Contract is
determined to be unlawful, invalid or unenforceable, that
provision shall be severed from the Contract and shall not
render this Contract, or any other of its other provisions,
unlawful, invalid or unenforceable.
14.0 PRE-LIEN NOTICE
a. By signing this Contract Client represents and warrants that it either
owns fee title to, or has the legal right to direct NTI to perform
Services in connection with, the site of the project and that there is
presently nothing to prevent NTI from filing a lien against the site of
the project.
b. ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR
THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST
YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR
THE CONTRIBUTIONS.
c. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS
WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT
DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE,
OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS
AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A
LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR
MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY
NOTICE.