9.e Ditching proposal for 220th St_Pomroy_Oldfield
Staff Report
Date of Meeting: August 20th, 2019
To: Mayor, City council
From: Adam Hawkinson, Director of Public Works
Re: Ditching proposal
Background:
In the spring of 2019, there was an early spring rain and a heavy wet snow prior to the rain that
created flooding conditions around the city. Areas that needed to be addressed but were not an
emergency at the time were noted and revisited after the emergency conditions were addressed.
Issue:
Regular maintenance of ditching has not been occurring in the past. PW is beginning the
process of addressing the ditches that impact road integrity, homes, or properties. The PW
Director needs to submit purchases over $2,000 before the council without a sitting City
Administrator. Should the council approve the funding to move forward with ditching?
Proposal Details:
Both Peterson Co. in Wyoming MN and Roger Rydeen are too busy to provide quotes for the
City. The projects listed are too big or involve equipment that Smilie’s doesn’t have to complete
the project. Along Oldfield the culverts are half filled and the flow of water is not contained to
the city’s ROW. The runoff from the road and other drainage is causing washouts on the
neighboring property. On 220th the water does not get to the culvert and rises to a point close
to the road bed and then overwhelms the culvert in heavy rains plugging it with leaves and
debris from the ditch. On Pomroy the culvert ends are not exposed enough to drain the
watershed area up stream and down stream there is sediment build up at the culvert end that
does not allow the drainage to flow freely.
Fiscal Impact:
The total cost of all the projects would be $8,067.50. The funding would come from the Road
contractual fund 101-45000-405 which has a balance of 141,000.
Options:
1. Approve the ditching as requested
2. Look for further quotes
3. Take no action
Recommendation:
Option 1
Estimate
Date
7/21/2019
Estimate #
276
Name / Address
CITY OF SCANDIA
14727 209TH STREET N
SCANDIA, MN 55073
ATTN: ADAM
Peterson Excavating, Inc
P.O. BOX 69
SCANDIA, MN. 55073
E-mail
PETERSONEXC@YAHOO.COM
Web Site
petersonexcinc.com
Description
************* OLD FIELD AND OREN **************
304 MINI EXCAVATOR PER HOUR 8 HOURS @ $ 140 PER HOUR $1120.00
TRACK SKID LOADER PER HOUR 8 HOURS @ $ 140.00 PER HOUR $ 1120.00
PER LOAD 2 LOADES @ $ 275.00 PER LOAD BRUSH HAULED AWAY $ 550.00
RIP RAP PER TON 6 TON @ $ 62.5 PER TON $ 375.00
MISCELLANEOUS SEED AND MULCH LUMP SUM $1000.00
TOTAL $ 4165.00
************* 220TH AND POMROY **************
304 MINI EXCAVATOR PER HOUR 6 HOURS @ $ 140.00 PER HOUR $ 840.00
TRACK SKID LOADER PER HOUR 6 HOURS @ $ 140.00 PER HOUR $ 840.00
PER LOAD 1 LOAD @ $ 275.00 PER LOAD $ 275.00
RIP RAP PER TON 3TON @ $ 62.5 PER TON $ 187.50
MISCELLANEOUS SEED MULCH LUMP SUM $ 400.00
TOTAL $ 2542.50
************* POMROY AVE ***************
304 MINI EXCAVATOR PER HOUR 4 HOURS @ $ 140.00 PER HOUR $ 560.00
PER LOAD 2 LOADES @ $ 275.00 PER LOAD $ 550.00
MISCELLANEOUS SEED AND MULCH LUMP SUM $ 250.00
TOTAL $1360.00
**************** NOTE CITY OF SCANDIA IS TO MOWED DITCHES BEFORE WORK IS TO BE DONE **************************
Payment is due upon receipt of invoice. A finance charge of 1.5% per month (18% per year)
be added to all invoices over 30 days, in addition to any expenses incurred in collection.
This Proposal is not gauranteed after 30 days from date of submission.