9.f Public Works Vehicle Replacement - F350 truck
Staff Report
Date of Meeting: August 20th, 2019
To: City Council
From: Adam Hawkinson, Director of Public Works
Re: F350 plow truck replacement
Background:
The City of Scandia has an equipment replacement program to upgrade equipment and vehicles to ensure
the Public Works department can meet the needs of the community in a dependable, effective, and timely
manner. The F350 along with the F250 are plow trucks used by the PW department for winter plowing of
cul-de-sacs and routine maintenance throughout the city.
Issue
Staff is requesting council to approve the purchase of a truck to replace the F350 which includes a plow
purchase and the purchase of an extra plow bracket for the F550.
Proposal Details:
Staff has received quotes through the state bid process and from Sourcewell which is another agency
affiliated with the National Auto Fleet Group, that provides special pricing to government institutions.
This spring the only truck manufacture available for getting special pricing was Ford. Staff was told that
by May the other manufacturers would have their bids ready and that did not occur. When Ram and
Chevy had their bidding ready, Ford had shut their offers down. The base price on a Ford F350 before
closing the opportunity to purchase through the state was $34,689 without the plow, and $41,875.00
through Sourcewell with the plow.
Staff is highly recommending the purchase of a plow mount kit for the F550 to be included in this
purchase. With the ability to attach the same plow that is purchased with the F350, the F550 would
become a complete plowing and de-icing / gravel dispersal unit. The quotes for the plow equipment
are attached.
2019 Ram 3500 - $38,608.00 – with plow for unit and F550 mount
2020 Chevrolet Silverado 3500HD - $43,970.00 - with plow for unit only
2020 GMC Sierra – 3500HD - $44,095.00 – With plow for unit only
Emergency light kit: $1502.20
Fiscal Impact:
The CIP amount of $43,000.00 for the purchase of a replacement for the F350. Total purchase would
be $40,110.20 if the council approved the Ram purchase.
Options:
1. Purchase the 2019 Ram 3500 with the plow and extra bracket from Truck Utilities
2. Propose the purchase of either the GMC or Chevrolet
3. No approval
Recommendation:
Option #1
Attachment:
Sourcwell Quotes
Mikes Auto Quote
Truck Utilities Quote
Emergency Automotive quote
MIKE MOTORS
908 E SHRIDAN ST CONTACT PERSON
ELY, MN 55731 FLEET MGR
218-365-6156 BOB O'HARA
800-894-7579 218-349-8955
rwohara01@aol.com
CITYOF SCANDIA
BASE MODEL 2019 DODGE RAM 3500 D28L62 25,639.00$
REG CAB 4X4 w/8 FT BOX
ADDED OPTIONS 6.4L V8 ERC STD
8 SPEED AUTO DFT STD
BLOCK HEATER STD
LT275/70R-18E ON OFF TCP INCL w/ AHD
SNOW CHIEF PKG (incl 220 amp alt,
LT275/70R-18 traction tires, aux
switches,skid plate, clearance lights)
AHD 496.00$
TRADESMAN PKG 1 (incl power
windows, keyless entry, remote
heated rv mirrors)A61 814.00$
SKID PLATES INCL w/ AHD
AUX SWITCHES LHL INCL w/ AHD
18" STEEL WHEELS WBN 268.00$
BRAKE CONTROLLER XHC 268.00$
BLACK ASSIST STEPS MRU 359.00$
ELECTRIC SHIFT ON THE FLY DK3 268.00$
SPRAY BEDLINER XMF 514.00$
EXT COLOR RED PR4 INCL
INT TRIM COLOR CLOTH TRIM V9/X9 86.00$
TOTAL 28,712.00$
6.5% SALES TAX not incl
tax excempt plate fees LICENCE TITLE & REG not incl
TRANSIT TAX 20.00$
TOTAL per UNIT 28,732.00$
QTY 1 28,732.00$
purchase order number
contact ADAM HAWKINSON
customer CITY OF SCANDIA
phone
email
billing address
delivery address
date ordered
gm order number
2770 5 th Avenue South
Fargo, ND 58103
2370 English Street
St Paul, MN 55109
5320 Kansas Avenue
Kansas City, KS 66106
Adam Hawkinson
City Of Scandia
14727 209Th St. North
Scandia, MN 55073
Quote#: 64820403 August 08 2019
6514332274
(612) 747-4663
a.hawkinson@ci.scandia.mn.us
IN RESPONSE TO YOUR REQUEST WE ARE PLEASED TO OFFER THE FOLLOWING:
Ram chassis
●Hiniker model 7902 9 foot poly straight blade plow, includes mount kit and light adapter, installed $6,300.00
●Poly deflector, installed $275.00
●Clip on box ends $275.00
Ford chassis
●Mount kit, light adapter for second chassis, installed $2,940.00
Pricing does not include sales tax, Please contact me if you have any ques ons,
Paul Warner
651-252-9530 | 1-800-869-1075 x274
paulw@truckutilities.com
I WISH TO SUBMIT MY ORDER ABOVE _____________________ TODAY'S DATE:
PLEASE PRINT NAME AND TITLE ________________________________ PO #:
WWW.TRUCKUTILITIES.COM
PAGE 1 1
Quote
Date
8/8/2019
Quote #
DL080819-14
Name / Address
SCANDIA, CITY OF
14727 209TH STREET NORTH
SCANDIA, MN 55073
USA
Ship To
SCANDIA, CITY OF
14727 209TH STREET NORTH
SCANDIA, MN 55073
USA
2755 Geneva Ave. North
Oakdale, MN 55128
P.O. No.Terms
NET 30
Due Date
9/7/2019
Rep
DLL
Account #FOB
Oakdale,MN
Item DescriptionQty U/M Price Total
VEHICLE 2019 RAM 35001 0.00 0.00
CONTACT a.hawkinson@ci.scandia.mn.us1 0.00 0.00
RTM-101LP ACARI LOW-PROFILE ROOFTOP THIRD
BRAKE LIGHT MOUNTING PLATFORM - 22"
WIDE - SPECIFY VEHICLE
YEAR/MAKE/MODEL. 2019 RAM 3500
1 ea 269.00 269.00
MC16PA WHELEN MINI-CENTURY LIGHTBAR -
AMBER LED - AMBER DOME - PERMANENT
MOUNT
1 241.80 241.80
IONBKT1 WHELEN ION LICENSE PLATE BRACKET -
HORIZONTAL MOUNT
1 20.40 20.40
IONA WHELEN ION 6 SUPER LED LIGHTHEAD
WITH BRACKET - AMBER
4 84.00 336.00
EX-MISC SUP... STANDARD SHOP SUPPLIES FEE FOR
GENERAL INSTALLATION AND WIRING
MATERIALS
1 50.00 50.00
SERVICE LAB...6.5 hr 90.00 585.00
If you would like to turn this quote into an order, please let your sales rep know ASAP!Total $1,502.20