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5.j) Staff Report-Fat Cat Triathlon Staff Report Date of Meeting: May 19, 2015 To: City Council From: Brenda Eklund, Deputy Clerk Re: Special Event Permit for Fat Cat Triathlon Background: The Scandia Marine Lions Club Foundation is hosting the second annual St. Croix Fat Cat Triathlon on July 11, 2015. Since they are expecting over 100 people, they have applied for a Special Event Permit for the race. City Ordinance No. 119 requires a Special Event Permit for any “outdoor gathering of at least 100 individuals whether on public or private property, assembled with a common purpose for a period of one hour or longer but may not exceed twelve hours in duration…” The City Council may place conditions on the approval of the permit that may pertain to any of the following: a) Location and hours during which the event may be held; b) Sanitation/availability of potable water; c) Security/crowd management; d) Parking and traffic issues; e) Emergency and medical services; f) Clean-up of premises and surrounding area/trash disposal; g) Insurance; h) Lighting; i) Fire service/safety; j) Temporary construction, barricades/fencing; k) Removal of advertising/promotional materials; l) Noise levels; m) Alcohol consumption; n) Notification of residents or businesses; o) Any other conditions which the Council deems necessary. Issue: Should the Council approve a Special Event Permit for the St. Croix Fat Cat Triathlon on July 11, 2015? Proposal Details: The Scandia-Marine Lions Club Foundation is sponsoring the St. Croix Fat Cat Triathlon, the second year this race has been held. The race starts with a 3.8 mile paddle from Log House Landing to William O’Brien State Park, and then continues with a 5.2 mile run on trails through the park and local roads to the Scandia-Marine Lions Park. From there, participants will bike 11 miles on two loops around Scandia. Music and announcements will occur at the finish line, making this an amplified event. A copy of their application for a special event permit is included in your packet. Additional information is also available at their website http://www.stcroixfatcat.com . There will be no parking at the Log House Landing. All participants must park at the field area near the Lions Park and ride the shuttle bus to the Scandia Log House Landing on the St. Croix River unless they are being dropped off by a friend/relative. The organizers are requesting that the landing be closed to the public from 6am to 10am to accommodate the event. The application notes their intention to serve alcohol on July 11th at the Lion’s Hay Lake Shelter. Meister’s Bar & Grill has applied for a temporary Off-Premise Sales Liquor License to serve beer at Hay Lake Park site from 10am-6pm. The Lions have provided the required Certificate of Insurance indemnifying the City for conducting the event on city property. Washington County Public Works has approved an Obstruction Permit for use of the County roadway. The County Health Department has approved a food and beverage license for serving a catfish meal at the end of route. The Washington County Sheriff’s Department will provide traffic control for crossings at County Road 3. Fiscal Impact: None Options: 1) Approve the Special Event Permit with the following conditions:  The event shall be held as described in the application received on April 23, 2015 as provided by the conditions of approval.  Any vendors present on the site shall possess a sales and use tax permit if required by Minnesota law.  The City authorizes that the Log House Landing be closed to the public from 6am to 10am on July 11, 2015 to accommodate the event. 2) Amend the conditions and then approve the permit. 3) Do not approve the Special Event Permit Recommendation: Option 1.