4. Staff Report-Parks and Recreation 2016-2020 CIPJ
SCAlVDIA
Staff Report
Date of Meeting: May 11, 2015
To: Capital Improvement Committee
From: Kristina Handt, Administrator
Re: Parks and Recreation Projects in 2016-2020 CIP
Background:
The Parks and Recreation Committee reviewed and recommended projects for the 2016-2020 CIP
and an amendment to the 2015 CIP at their meeting on May 4, 2015.
Issue:
What parks and recreation projects should be included in the 2016-2020 CIP? When? Should any
cost estimates be changed? Are there any projects to add to the CIP (Must be a capital project
that costs over $10,000 with a useful life of 5 years or more)?
Should the 2015 CIP be amended to include the parking lot and clearing of invasive species at
Lilleskogen?
Proposal Details:
Similar to our last meeting, included in your packet are two lists. The first, "Projects By
Department," lists all active projects over the next ten years for parks and recreation (including
the ice rink) and includes cost estimates. The second, "Projects By Funding Source," lists the
revenue sources for the projects.
Also included in your packet are project detail reports for each proposal.
Parks and Recreation:
The Parks and Recreation Committee is recommending the following changes to the CIP:
➢ Lilleskogen Parking lot and clearing of invasive species be completed in 2015 with an
advance of up to $30,000 from the Capital Improvement Fund to the Park Capital
Improvement Fund. Over the last few years the Park Capital Improvement Fund has
received funds (park dedication fees from subdivisions) ranging from 0 to $6,000 a year.
The plan would be to pay back the $30,000 with future dedication fees over the next 5
years. There is currently about $6,000 remaining in the Park CIF once the rain garden/bio
retention pond in the parking lot is completed later this month. In addition, there are
about $2,000 in Lilleskogen donations from Vinterfest that could be applied to these
expenses.
➢ Request of $27,000 in General Fund levy (tax dollars) in 2016 for picnic shelter and
wetland restoration at Lilleskogen.
➢ Additional Lilleskogen projects are identified by year and it is assumed would be funded
by donations.
➢ Tennis Court reconstruction remains for 2018 at $60,000 from the General Fund levy (tax
dollars).
Ice Rink:
➢ The replacement of the Zamboni was pushed back to 2020 from 2016. The cost remains
at $40,000 and would come from donations or grants.
Fiscal Impact:
Included in your packet is a handout titled "Projects By Funding Source."
By the end of 2015 the following balances are projected for the funds:
Capital Improvement: $321,750
Park Capital Improvement: $0
The Capital Improvement Fund is projected to have positive cash balances through 2020 when
the fund would reach $341,750, if annual contributions of $30,000 are continued. Contributions
could be reduced and redirected to Equipment Replacement, Local Road Improvement, available
for an interfund loan, or to other areas of the budget or the levy could be reduced.
Options:
1) Make changes
2) Make no changes
Direction provided at this time will inform staff on how to compose the draft 2016 budget to be
reviewed by the Council beginning in August.