5.j Resolution No. 10-15-19-02 Authorizing Execution of Sub
Staff Report
Date of Meeting: October 15, 2019
To: City Council
From: Mike Hinz, Fire Chief
Re: Resolution No. 10-15-19-02
Background:
The CIP has had a backup generator on the plan for the last few years and the fire chief is
working with the state to submit a sub-application with the state to FEMA. While working on the
backup generator grant through FEMA & the state, the council has approved a letter of
commitment of funds and this resolution is the next step in the process of applying for the grant.
This resolution would allow the fire chief to sign the sub grant application, maintenance
agreement and any other document required to submit this application. The reason to do this is
that the submittal process has time lines that do not correspond to the council regular meeting
schedule. If awarded the grant, it is a 75% / 25% grant, so the city has already agreed they would
spend the 25% matching funds.
Issue:
Should the city council authorize the fire chief to execute and sign the sub application agreement
and supporting documents?
Proposal Details:
If the city council approves this resolution the fire chief will be meeting with the state
representative in the next 2 weeks to submit the application on the cities behalf.
Fiscal Impact:
The fiscal impact if we are awarded the grant would be $17,500 based on the estimates we
received during the application period.
Options:
(1) Approve the resolution, so the fire chief can submit the sub-application
(2) Do not approve and come up with another process to submit the application
Recommendation:
Option (1).
City of Scandia
Resolution No. 10-15-19-02
Authorizing Execution of Sub-grant Agreement
Be it resolved that ___________City of Scandia____________________ enter into a sub-grant
(Name of Organization/Local Unit of Government)
agreement with the Division of Homeland Security and Emergency Management in the
Minnesota Department of Public Safety for the program entitled Hazard Mitigation Assistance.
___Mike Hinz, Fire Chief_________________________ is hereby authorized to
(Name and Title of Authorized Official)
execute and sign such sub-grant agreements and any amendments hereto as are necessary to
implement the project on behalf of ________City of Scandia_________________________.
(Name of Organization/Local Unit of Government)
I certify that the above resolution was adopted by the ___City Council_________________ of
(Executive Body)
the ___City of Scandia _______________________ on __October 15, 2019_______________.
(Name of Organization/Local Unit of Government) (Date)
SIGNED: WITNESSETH:
______________________________________
(Signature)
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(Signature)
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(Title)
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(Title)
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(Date)
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(Date)