5.e)2 and 3) Staff Report-Data Practices Guidesc
g �
SCANDIA
Staff Report
Date of Meeting: June 16, 2015
To: City Council
From: Kristina Handt, City Administrator
Re: Review and Update Data Practices Guides
Background:
The City of Scandia first adopted the Guides for accessing public and non-public data in July
2008. State statute requires that the guides be reviewed and updated annually as needed.
Issue:
Are any updates needed to the guides for accessing public and non-public data?
Proposal Details:
There are two proposed updates to each of the Guides included in your packet. The first update
in both is to update the contact for the Fire Department to Chief Hinz. The second change in
both is to update the cost associated with staff time to make copies or compile documents. As in
the past, the Deputy Clerk's wage and benefits have been used as she is the most likely staff
person to carry out these duties. The policy does provide for the option of a higher amount
should someone else be required to compile the documents.
Fiscal Impact:
None
Options:
1) Approve the Updated Guide for Members of the Public Requesting Information and
Guide for Requesting Information About You
2) Amend and then Approve Guide for Members of the Public Requesting Information
and Guide for Requesting Information About You
3) Make no changes
Recommendation:
Option 1.